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Davis Campus Nomination Procedures & Timeline

Please be advised that before we nominate you or endorse your candidacy for a fellowship competition, we will perform a conduct and academic honesty check to confirm that you are in good disciplinary and academic standing. This applies to each person listed as a project participant.

Campus Timeline

Below is the campus schedule for the Davis Projects for Peace.

Fall semester: Individually or as a group, develop project plans, secure organizational affiliation(s), and request letter(s) of support; students should reach out to those who will supply letters of support well in advance of the January deadline.

See the Davis website for program details and examples of previously funded projects.

November 17: Submit the Prospective Applicant Form and the Davis Planning Tool. Please choose a single group member who will act as a contact for the group; this member will act as a liaison between the group and the Fellowships Office. After submission, email the Fellowships Office at to schedule a meeting to discuss your plans.

December 2, 4 p.m. EST: Submit your formal draft proposal and budget online. After submission, email the Fellowships Office at to schedule a meeting to discuss proposal. Optional but recommended: email Kit Miller at the M.K. Gandhi Institute for Nonviolence ( to set up a meeting or phone conversation to discuss your proposal. Please attach a copy of your proposal to this email.

January 11, 4 p.m. EST: Submit the application components online. A complete application includes all of the components listed below.

  • Two-page proposal
  • One-page budget (must use Davis budget template; see Davis website)
  • One letter of support/affiliation from each collaborating organization/partner confirming partnership:
  • One letter of reference for each applicant/group member (preferably from UR faculty or professional staff person, although external letters are acceptable)
  • One up-to-date résumé for each applicant/group member

*Letters of support/affiliation should be submitted directly from the recommender or affiliate by email attachment via this online submission form.

Late January: Davis campus interviews and selection of nominees.

Additional Steps for Nominees [Heading 4]

Nominees should schedule an appointment with the Fellowships Office to discuss committee feedback and final revision of application materials.

February 5: Submit final revised proposal and budget online.

Projects Outside of the US [Heading 3]

For all projects being proposed in a location outside of the United States, students must familiarize themselves with and use the resources for student travelers available through the UR Office for Global Engagement.

No project will be considered for nomination to a location deemed too risky according to the professional security standards to which the University adheres—including an applicant's home country. Projects proposed to countries or regions with a US Department of State Level 3 (or higher) Travel Advisory will undergo additional scrutiny and will need to be approved by an internal UR travel review committee. Students in this situation should contact Alan Ryon, Manager for International Travel and Security in the Office for Global Engagement, to discuss their international project plans and measures necessary to mitigate safety and security concerns. For students whose projects are nominated by UR, changes in the safety and security situation of the proposed location may require alterations to the original project.

Countries under current U.S. Department of State Travel Advisory levels 3 "Reconsider travel" and levels 4 "Do not travel", or regions, provinces, and cities that contain the language "Reconsider travel" or "Do not travel" within the narrative of any 1-4 advisory. Locations under Centers for Disease Control Warnings (level 3) are also considered high-risk.

University of Rochester may apply the designation "High-Risk" to locations that pose a specific health, safety, or security concern as indicated by other sources, such as our insurers or travel providers.