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Maintaining a Great Organization

SAAC Policy Guidelines

The Students' Association Appropriations Committee primarily works with the Business Manager for SA Recognized organizations that “bank” with SAAC, to process transactions through approved procurement methods. Additionally, SAAC works with student organizations to create and maintain budgets that are in line with SA Government policies & SAAC guidelines.  Those organizations that are funded, flat funded, or have an agency account must go through the SAAC office for financial transactions, even if it is an unbudgeted program. The Business Manager is the only member of a Student Organization that is authorized to transact in the SAAC office. All Business Managers must attend the Mandatory Business Manager Training in the fall. If you fail to do so, your group's funds will be frozen until you receive approval from the SA Treasurer. The SA recognizes the fact that agency accounts do not derive any funds from the SA activity fees. Due to this, there are exceptions to some SAAC policies for agency accounts. Please discuss these with your Student Accountant. Even with the exceptions, agency accounts must maintain proper accounting of all funds and business managers must attend the required Business Managers Meeting.

Visit SAAC's website on the SA Government for more detailed policy information, digital copies of approved budgets for this school year, Monthly reports, and more.

Budgets

Each spring, SAAC begins its budgeting cycle for the upcoming fiscal year. All groups that seek funding from the SA must participate in the budgeting process in order to be considered for SA funding. The most important stages in the process are:

  • Budget training session for Business Managers
  • Working with fellow E-board members and Committees to ensure proper budgeting for all aspects of a Student Organization
  • Continued interaction/communication between your organization, Student Accountant, and your advisor

Special stipulations:

Please review the Budgeting Guidelines that have been developed for your Category on the SAAC website. 

Flat Funded Organizations do not submit a budget each year and are not required to attend the Business Manager Budget Training sessions.  Flat Funded organizations will fall under one of the 3 categories listed below:

Pre-professional & Undergraduate Academic Councils- Receive $200 annually

Religious & Political Organizations- Receive $80 annually, to be used for GIM’s

Class Councils- Receive a predetermined amount annually