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Student Organizations

Forming New Organizations

Forming a new organization has slightly different steps depending on what type it is:

General Student Organization

  1. Advisor meeting:​ Schedule an appointment with an advisor in Wilson Commons Student Activities to discuss your proposed organization and review resources.
  2. Proposal:​ Fill out and submit the New Organization Proposal. You will need the names and class years of at least 12 members, as well as an idea of who will be on your executive board.
  3. Administration and review committee: Email sa_arc@u.rochester.edu to schedule a meeting with the committee to discuss your organization. The committee will review your proposal and decide your organization’s preliminary status and eligibility for funding.
  4. Preliminary registration period:​ Once you have received preliminary status from the committee, you will receive an email from the Campus Community Connection (CCC) with a link to the New Organization Registration Form and information on your primary advisor. You will then have six weeks to complete the following items. Failure to complete these may result in cancellation of preliminary status and its benefits.
    1. Hold a general interest meeting:​ Advertising for this meeting can help to make students aware that your organization has been established. You can request up to $30 of advertising funding through the Student Association (SA) accountant in the Ruth Merrill Center.
    2. Members:​ Try to expand your membership by recruiting more than the required 12 undergraduate students as prospective members. Hold officer elections.
    3. Campus Community Connection:​ Familiarize yourself with the Campus Community Connection (CCC) as this is the official resource for student organizations. Log onto the CCC website and complete the public information about your organization, officer contacts, and member lists.
    4. Constitution:​ The advisor assigned to your organization will help create and finalize your constitution and must approve the final version.
    5. Assessment forms:​ Complete assessment forms for any activities that occur during preliminary status including general interest meetings. Once your advisor approves your assessment forms, upload them to your CCC site.
  5. Return to the Administration and Review Committee:​ When the above tasks have been accomplished, contact the Administration and Review Committee chair for final approval. Your organization will be required to meet with the committee once more. If final approval is given, your organization will be put on the senate agenda.
  6. Appear before senate:​ At a meeting, the senate will vote on whether to recognize your organization. If recognized, the Administration and Review Committee Chair will sign your constitution. A copy of your constitution will be emailed to you after the senate meeting. It is your responsibility to upload your approved constitution to your CCC site.

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Community Service Group

  1. Community service network meeting:​ Meet with the Community Service Network (CSN) executive board (uofr@gmail.com) and the CSN advisor, Glenn Cerosaletti (glenn.cerosaletti@rochester.edu), to discuss your organization.
  2. Proposal:​ Fill out and submit the New Organization Proposal. You will need the names and class years of at least 12 members. Begin formulating the setup of your executive board.
  3. Administration and Review Committee Chair:​ Email sa_arc@u.rochester.edu to schedule a meeting with the committee to discuss your organization. A CSN executive board representative will attend the meeting to summarize your network meeting and explain any relevant community service specific details. The committee will then review your proposal and make a decision regarding preliminary status.
  4. Preliminary registration period:​ Once you have received Preliminary Status from the committee, you will receive an email from Campus Community Connection (CCC) with a link to the New Organization Registration form and information on your primary advisor. You will then have six weeks of preliminary status to complete the following items. Failure to complete these may result in cancellation of preliminary status and its benefits.
    1. Hold a general interest meeting:​ Advertising for this meeting can help to make students aware that your organization has been established. You can request up to $30 of advertising funding through the Student Association (SA) accountant in the Ruth Merrill Center.
    2. Members:​ Try to expand your membership by recruiting more than the required 12 undergraduate students as prospective members. Hold officer elections.
    3. Campus Community Connection:​ Familiarize yourself with the Campus Community Connection (CCC) as this is the official resource for student organizations. Log onto the CCC website and complete the public information about your organization, officer contacts, and member lists.
    4. Constitution:​ The advisor assigned to your organization will help create and finalize your constitution and must approve the final version.
    5. Assessment forms:​ Complete assessment forms for any activities that occur during preliminary status including general interest meetings. Once your advisor approves your assessment forms, upload them to your CCC site.
  5. Return to the Administration and Review: ​When the above tasks have been accomplished, meet with the CSN executive board before contacting the Administration and Review Committee for final approval. Your organization will be required to meet with the committee once more, with a CSN Executive Board representatives attending again. If final approval is given, your organization will be put on the senate agenda.
  6. Appear before senate:​ At a meeting, the senate will vote on whether to recognize your organization. If recognized, the Administration and Review Committee Chair will sign your constitution. A copy of your constitution will be emailed to you after the senate meeting. It is your responsibility to upload your approved constitution to your CCC site.

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Club Sports Organization

  1. Advisor meeting:​ Schedule an appointment with the club sports advisor to discuss your proposed organization and to review the Club Sports Manual.
  2. Proposal:​ Fill out and submit the New Organization Proposal. You will need the names and class years of at least 12 members. Begin formulating the setup of your executive board.
  3. Meeting with Club Sports Council:​ Contact the club sports advisor to set up a meeting with the Club Sports Council. The council will review your proposal and contact you within two business days with their decision regarding preliminary status.
  4. Preliminary Registration Period:​ Once you have received preliminary status from the council, you will receive an email from the Campus Community Connection (CCC) with a link to the New Organization Registration Form and information on your primary advisor. You will then have six weeks of preliminary status to complete the following items. Failure to complete these may result in cancellation of preliminary status and its benefits.
    1. Hold a general interest meeting:​ Advertising for this meeting can help to make students aware that your organization has been established. You can request up to $30 of advertising funding through the Student Association (SA) accountant in the Ruth Merrill Center.
    2. Members:​ Try to expand your membership by recruiting more than the required 12 undergraduate students as prospective members. Hold officer elections.
    3. Campus Community Connection:​ Familiarize yourself with the Campus Community Connection (CCC) as this is the official resource for student organizations. Log onto the CCC website and complete the public information about your organization, officer contacts, and member lists.
    4. Constitution:​ The advisor assigned to your organization will help create and finalize your constitution and must approve the final version.
    5. Assessment forms:​ Complete assessment forms for any activities that occur during preliminary status including general interest meetings. Once your advisor approves your assessment forms, upload them to your CCC site.
  5. Return to Club Sports Council:​ Schedule a meeting with the council. The council will then vote on extending an opportunity to become a recognized club sport.
  6. Administration and Review Committee:​ If the council votes in favor of recognizing your organization, email sa_arc@u.rochester.edu to schedule a meeting for final approval. A club sports representative will attend the meeting with you. If final approval is given, your organization will be put on the senate agenda.
  7. Appear before senate:​ At a meeting, the senate will vote on whether to recognize your organization. If recognized, the Administration and Review Committee Chair will sign your constitution. A copy of your constitution will be emailed to you after the senate meeting. It is your responsibility to upload your approved constitution to your CCC site.

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