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Policies

Posting Policy

Wilson Commons Student Activities (WCSA) encourages student organizations to post fliers and posters on bulletin boards to notify other students of upcoming events and meetings. WCSA is responsible for the administration and maintenance of all bulletin boards in all Student Life Spaces(i.e. Wilson Commons, Frederick Douglass Commons, Genesee Hall public space, and Spurrier) and reserves the right to clear the bulletin boards at any time.

No Posting is allowed in the bridge between Wilson Commons and Douglass Commons or in the tunnel between Douglass Commons and Rush Rhees Library at any time.

General Posting Guidelines on Campus

Areas like the clock tower, painted walls in buildings, and glass on windows and doors are sensitive to adhesive and other materials used to hang posters, which can damage these surfaces. If your organization or department is found posting in such areas and damage occurs when removing postings,  a fee may occur to repair the damage.

No posting is allowed in the bridge between Wilson Commons and Douglass Commons or the tunnel between Douglass Commons and Rush Rhees Library at any time.

If you have any questions about posting around campus, please talk with your advisor.

Bulletin Board Policies

WCSA can assist in posting fliers and posters in Wilson Commons, Douglass Commons, and the public space in Genesee Hall. Student organizations and departments who wish to have their program fliers and posters hung on the various bulletin boards and in glass cases should bring up to eight (8) copies, only four (4) of which can be over the size of 8.5x11", of their poster to the Common Conneciton in Wilson Commons, room 201. WCSA will only hang posters for University-sponsored events. Approved posters will be posted on a space-available basis at up to eight (8) locations between the three (3) buildings. Only one (1) set of posters will be accepted per event. Dated posters will be cleared daily. If there is no specific date on the posters they may come down for periods of time to make room for date specific postings and they will be taken down a month after the posting date.

WCSA—Controlled Access Bulletin Board Locations

Wilson Commons:

  • Common Connection Information Desk
  • Bulletin board outside of Common Connection
  • Bulletin board on third floor
  • Glass cases in the tunnel from the third floor

Douglass Commons:

  • Bulletin board on the third floor
  • Bulletin board on the fourth floor

Genesee Hall:

  • Two bulletin boards on the third floor

Open Bulletin Boards—General Posting

These designated boards are open for anyone to hang posters. Only one poster per event is allowed. Multiple posters will be removed. Posters covering other posters will be removed. Posters hung on borders will be removed. Posters must be stapled in all four corners or they will be removed.

Open bulletin boards will be cleared every Monday.

Locations

Wilson Commons

  • First floor—Kiosk around circular stairs
  • Second floor—Around kiosk near main entrance (all sides except the one facing the Common Connection)
  • Third floor—Bulletin board on left side of tunnel across from the glass cases

Douglass

  • Third floor—on back side of fireplace wall
  • Fourth floor—on wall opposite the stairs

Spurrier

  • Ground floor—in hall across from G11

Day-Of Event Signage

On the day of the event, you can hang signs to direct participants to your event so long as:

  • The event is being held in a student life building (ie. Wilson Commons, Douglass Commons, genesee Hall public space, or Spurrier)
  • Signs are not posted on any painted surfaces
  • You remove all signs after the event (your organization may be charged a fee if signs are not removed)

This is the only time information can be posted on glass doors or brick surfaces and can only be hung using blue painters tape.

WCSA does have arrow signs that can be placed around the building to direct people to events.

Organizations in violation of any sections of this policy may incur costs for the removal of their materials.

Posting in Residence Halls

Advertising is strictly limited to bulletin boards in residence hall areas. Postings are not allowed on doors, windows, bathroom mirrors, floors, rugs, or in elevators or stairwells. Organizations are also not allowed to slide advertising under student room doors. 

Promotional material for recognized student organizations, approved student programs, and campaign posters can be posted on residence hall bulletin boards unless the board is specifically designated for a particular use (e.g., the board reserved for Hall Council information). 

When posting on bulletin boards, only one advertisement per bulletin board is allowed. Organizations cannot cover up other ads when posting their own advertisement. Approved ways of hanging posters and fliers include staples, thumb tacks, and blue masking tape. Do not use duct tape, regular masking tape, or packing tape. 

Promotional literature posted on any surface other than bulletin boards will be removed by the residential life staff.

Commercial advertising is not permitted in any residence hall building. These advertisements will be removed by the residential life staff.

Questions

If you have any questions regarding these policies, please contact the Associate Director of Student Life Operations.