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Policies

Ruth Merrill Center Copying

Student Organizations that bank with SAAC can print up to 50 copies per print job through the new copier in the Ruth Merrill Center and have the cost auto-paid by their student organization SAAC account (see pricing below). This is only to be used for student organization related printing, all other print jobs submitted will be denied.  Through this service organizations will have access to print in black and white or color on paper up to 11x17.  Colored paper is also available for 8.5”x11” printing.  Any special instructions (paper size, color, etc.) should be included when submitting your file and the preferred file types are jpeg or pdf.

Student organizations needing to print must email the print ready file to wicobuma@ur.rochester.edu or bring a hard copy to the Common Connection and then call the Campus Center Building Manager at 585-329-9093.  The building manager will meet with the organization representative at the Common Connection desk in Wilson Commons at which time the Building Manager will confirm all details and then print the job.  All organization print jobs will be logged.  Please keep in mind that it may take up to 20 minutes for the manager to get to Common Connection to meet with the organization representative.   

Pricing per page:

  • Black and white 1 sided - $0.007
  • Black and White 2 sided - $0.014
  • Color 1 sided - $0.19
  • Color 2 sided - $0.38

 Student Organization Copying Process 

  • Student organization calls about a print job
  • They will have already sent a file in an email to wicobuma@ur.rochester.edu or they will bring a physical printed copy of whatever they are making copies of

If file is emailed

  • Open file on building manager computer
  • Ensure the file is related to the organization that is asking for the printing (not personal like homework, etc.)
  • Ask organization representative if there are any special instructions (colored paper, paper size, number of copies on a page like 4 up, etc.)
  • Send file to Ruth Merrill printer, Ruth Merrill BW Secure or Ruth Merrill Color Secure(for color only, this will automatically charge the color rate), enter the number of copies, and name the job (the name is how you will find the job when you go to the copier)
    • If using colored paper or a size other than 8.5x11, from the print menu select printer properties and select the size or color of paper being used and select bypass tray as the output destination
  • Walk down to the Ruth Merrill Center and unlock the paper supply cabinet across from the copier
  • Find the copy card labeled for the appropriate student organization
  • If there is special paper required (i.e. colored paper or large paper) take the paper from the supply cabinet and add it to the bypass tray and confirm the paper type you added
  • Swipe the student organization copy card and select the job from the job menu to print
  • Log the copy job on the “Ruth Merrill Student Organization Copying Log” located on the clipboard in the paper supply cabinet
  • Close and lock the supply cabinet and give the copies to the student organization representative

If original is brought in to be copied

  • Ensure the document is related to the organization that is asking for the printing (not personal like homework, etc.)
  • Ask organization representative if there are any special instructions (colored paper, paper size, number of copies on a page like 4 up, etc.)
  • Walk down to the Ruth Merrill Center and unlock the paper supply cabinet across from the copier
  • Find the copy card labeled for the appropriate student organization
  • If there is special paper required (i.e. colored paper or large paper) take the paper from the supply cabinet and add it to the bypass tray and confirm the paper type you added
  • Place the original in the feeder tray of the copier and adjust the guides to match the width of the paper or place the original on the copier glass
  • Enter the number of copies needed and adjust any other settings as needed for the copy job
  • Swipe the student organization copy card
  • Log the copy job on the “Ruth Merrill Student Organization Copying Log” located on the clipboard in the paper supply cabinet
  • Close and lock the supply cabinet and give the copies to the student organization representative