Suggested Website Procedures
One person can fill multiple roles. We suggest that the reviewer and backup editor be the same person to give the backup editor more opportunities to access the system. The editor cannot also be the reviewer or backup editor.
Approver: Makes final approval on what content should go on the website, and if the suggested placement is appropriate.
Procedure: Content Requests/ Updates
Contributor sends suggested content to the approver and requests that it be put on the website and suggests location.
Approves or denies content request based off of overall website goals and target audience.
Reworks content using web best practices and style guide standards and email the updated content to the reviewer (suggest using word documents at this stage so you can use track changes).
Reviews reworked content for grammar, spelling and style, making updated as necessary. Email editor a track changes copy or notify them that the content has been reviewed.
Looks over reviewer’s changes. Input final version into the WCMS and publish.
Notify contributor and approver that the updated content is now live.
Procedure: Small Updates
Small updates include the following:
Choose the most fitting option for your group. Only one option should be chosen.
Option 1: Emails update, include page(s) and location(s) to editor.
Option 2: Notifies editor of update, include page(s) and location(s) during staff meeting.
Updates WCMS content and publishes updated content.
Notifies contributor updated content is now live.