{"id":17736,"date":"2020-01-18T18:59:11","date_gmt":"2020-01-18T23:59:11","guid":{"rendered":"https:\/\/www.rochester.edu\/human-resources\/?page_id=17736"},"modified":"2026-09-25T13:53:44","modified_gmt":"2026-09-25T17:53:44","slug":"compensation-benefits","status":"publish","type":"page","link":"https:\/\/www.rochester.edu\/human-resources\/professional-success\/managers-toolkit\/managing-engaging\/compensation-benefits\/","title":{"rendered":"Compensation & Benefits"},"content":{"rendered":"

Understanding and staying up to date with the University’s Total Rewards program will help you inform your employees and answer their questions about their pay and benefits.<\/p>\n

Benefits<\/h2>\n

If your employee has questions about their benefits, guide them to the Total Rewards website<\/a>, which has information on Benefits plans and offerings. They can also contact the Office of Total Rewards at (585) 275-2084<\/a> or totalrewards@rochester.edu<\/a>.<\/p>\n

Compensation<\/h2>\n

Get detailed information related to compensation for your employees, from wage schedules and job descriptions, to the Pay Administration Guidelines<\/a>.<\/p>\n

Job descriptions and evaluations
\n<\/b><\/h3>\n

Jobs evolve, and when the responsibilities change significantly it\u2019s important to revisit the job description and perhaps have it re-evaluated. Document the responsibilities in the job description form<\/a>, following these tips<\/a> for a job description that accurately captures the position requirements. Once complete, the new or revised job description should be shared with your leadership and your HR Business Partner<\/a>. If you are requesting a re-evaluation, first obtain your leadership\u2019s support and then your HR Business Partner<\/a> can help begin the HR review process.<\/p>\n

 <\/p>\n","protected":false},"excerpt":{"rendered":"

Understanding and staying up to date with the University’s Total Rewards program will help you inform your employees and answer their questions about their pay and benefits. Benefits If your…<\/p>\n","protected":false},"author":6,"featured_media":0,"parent":9956,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":"","_members_access_role":[],"_members_access_error":""},"class_list":["post-17736","page","type-page","status-publish","hentry"],"acf":{"lead_in":"","display_title":"","subtitle":"","call_to_action":"","hero_image_placement":"no_image","hero_media":"images","hero_pattern_option":"","hero_video":"","hero_image_landing":"","hero_image_landing_two":"","hero_image_landing_three":"","content_modules":[{"acf_fc_layout":"interstitial","anchor_id":"","classes":"","layout":"layout_inline","lead-in":"","title":"

Pay Administration Guidelines<\/h2>","content":"The University\u2019s staff compensation program is designed to provide a foundation for staff compensation and career progression.","call_to_action":{"title":"See the Pay Administration Guidelines","url":"https:\/\/www.rochester.edu\/human-resources\/benefits\/compensation\/#pay-administration-guidelines","target":""},"bg_color":"#00205b"},{"acf_fc_layout":"text","anchor":"timekeeping-for-managers","css_class":"","title":"

Timekeeping resources and policies<\/h2>","content":"To ensure employees are accurately paid for time worked and the University is compliant with state and federal laws, it\u2019s important that supervisors and managers are following all time reporting processes.\r\n\r\nTimekeeping tips, policies, and resources for managers are detailed below.","background_color":"#ffffff","width":"width-medium"},{"acf_fc_layout":"text","anchor":"","css_class":"pb-15","title":"

Timekeeping tips<\/h3>","content":"All hourly employees must track and account for all time worked and not worked in myURHR UKG. This includes applicable University compensation-related policies such as: Call-In, On-Call, Shift Differential, etc. Hourly employees are eligible for overtime for hours worked in excess of 40 in a workweek. (Supervisor note, it is your responsibility to determine the method used to capture time for your department; web clock or badge reader and the location of badge reader if applicable).<\/em>\r\n\r\nReference more timekeeping tips based on specific situations outlined below.\r\n
Overtime pay for hourly-paid employees<\/h5>\r\nOvertime hours are based on work demands and require department heads or authorized representatives to approve overtime before<\/strong> overtime work is performed. Employees may not authorize their own overtime.\r\n\r\nOvertime pay will be paid for all hours worked over 40 hours in the workweek. Overtime pay is one and one-half times the regular hourly rate of pay. All work performed for the University regardless of where it is performed must be accounted for and included in the overtime calculation.\r\n
Meal periods<\/h5>\r\nNew York State requires that employees take a minimum 30-minute uninterrupted meal period for shifts over 6 hours. During this meal period employees shall perform no work whatsoever. myURHR UKG \u00a0automatically deducts the designated amount for a meal period after an employee has worked more than 6 consecutive hours.\u00a0(Supervisor note: You must determine and communicate the length of the meal period. This is either 30, 45 or 60 minutes.)<\/em>\r\n\r\nIn the\u00a0rare<\/em><\/strong>\u00a0<\/em>situation a meal period is not taken, the employee must be paid and an override in myURHR UKG is required. If the employee\u2019s original meal period was missed or interrupted, it must be selected at the time of the out punch or input into the UKG system and the employee must take at least a 30-minute uninterrupted meal period before the end of the scheduled shift. A shift should not begin or end with a meal period.\r\n
Remote access and mobile devices<\/h5>\r\nIt is important that employees do not work outside of their regularly scheduled hours unless approved to do so by their supervisor. In particular, they should not be using a smart phone or computer to perform work-related activities outside of normally scheduled work hours without prior authorization.\r\n\r\nIf employees do perform any work-related activities outside of the normally scheduled work hours, they must record the time and be paid for the time.\r\n
Unauthorized (unapproved) work<\/h5>\r\nEmployees must be compensated for all time worked, regardless of whether or not it was approved. If an employee works overtime without authorization (prior approval), he or she should be counseled on the proper procedure for permission to work overtime. If the employee continues to work overtime without authorization, it then becomes a disciplinary issue.","background_color":"#f4f4f4","width":"width-medium"},{"acf_fc_layout":"accordion","anchor_id":"","classes":"pt-15","title":"
Travel time<\/h5>","description":"Whether or not time spent in travel is working time depends upon the type of travel involved. Learn about specific situations in the drop-downs below.","layout":"center","width":"width-medium","background_color":"#f4f4f4","style":"row_simple","row_bg_color":"","row_text_color":"#252525","row_bg_color_hover":"#252525","row_text_color_hover":"","row_border_color":"#252525","row_border_weight":"normal-border","animation":"","icon":"chevron-icon","icon_location":"right-icon","accordions":[{"title":"Home-to-work travel\u2014 ordinary situation","row_content":"Travel from home before the regular workday and returning home at the end of the workday is ordinary home-to-work travel and is not compensable working time. However, employees who drive vehicles which contain essential tools or equipment of the employer from their homes to worksites may be working while traveling.","accordion_anchor":""},{"title":"Emergency situation","row_content":"If an employee returns home at the end of the workday and is subsequently called out at night to travel a substantial distance to perform an emergency job for one of the employer\u2019s customers, all time spent on such travel is working time.","accordion_anchor":""},{"title":"Special one-day assignment in another city","row_content":"When an employee normally works at one location and is given a special one-day assignment requiring travel to another city, all travel time is compensatory. However, bona fide meal and the travel time from the employee\u2019s home to the point of departure may be excluded.","accordion_anchor":""},{"title":"Travel all in the day\u2019s work","row_content":"Time spent by an employee in travel as part of the employee\u2019s principal activity or in the course of a workday must be counted as hours worked. Examples include travel from job site to job site during the workday or an employee reporting to a company\u2019s main site to obtain instructions or to load equipment before traveling to a job site.","accordion_anchor":""},{"title":"Travel away from home overnight","row_content":"Travel by car, train, or other public transportation that keeps an employee away from home overnight is travel away from home.\r\n\r\nTravel away from home must be counted as time worked when it falls within the employee\u2019s normal working hours (e.g., 9:00 a.m. and 5:00 p.m. Monday through Friday). In addition, travel time corresponding to the employee\u2019s normal working hours but falling on nonworking days (e.g., travel between 9:00 a.m. and 5:00 p.m. on Saturdays, Sunday or holidays) is considered work time.\r\n\r\nBona fide meal periods may be excluded.\r\n\r\nTime an employee spends traveling away from home outside of regular working hours as a passenger on an airplane, train, boat, bus or automobile is not considered compensable hours.","accordion_anchor":""},{"title":"Work performed while traveling","row_content":"The time spent on work an employee is required to perform while traveling must be counted as hours worked. An employee who drives or is required to ride as an assistant or helper in a truck, bus, automobile, boat or airplane is working while riding or driving, except during bona fide meal periods or when the employee is permitted to sleep in adequate facilities furnished by the employer.","accordion_anchor":""},{"title":"Custom practice or contract","row_content":"Any pre- or post-workday time spent in \u201cwalking, riding, or traveling to and from\u201d the job location is excluded from work time unless otherwise provided by contract, custom or practice. Supervisor note: If you allow compensable pre- or post-workday travel by custom or practice, it may set an unintentional standard or expectation for employee(s). Please contact your Human Resources Business Partner<\/a> for any travel time questions.<\/em>","accordion_anchor":""},{"title":"Training and seminars","row_content":"Training programs and similar activities are counted as working time except in certain limited circumstances (Note: all 4 must be met to be deemed UNPAID time)<\/strong>:\r\n
    \r\n \t
  1. Attendance is outside the employee\u2019s regular working hours<\/li>\r\n \t
  2. Attendance is in fact voluntary<\/li>\r\n \t
  3. The course, lecture, or meeting is not directly related to the employee\u2019s job<\/li>\r\n \t
  4. The employee does not perform any productive work during the meeting or training<\/li>\r\n<\/ol>","accordion_anchor":""}]},{"acf_fc_layout":"card_grid","anchor":"","css_class":"center-text","title":"

    Timekeeping policies<\/h3>","description":"

    Visit our Policies website<\/a> to find all HR-related policies. Links to specific policies related to timekeeping are below.<\/p>","background_color":"#FFFFFF","width":"width-large","columns":"4","cards":[{"card_title":"

    Policy 172: Work Schedules \u2013 Meal and Rest Periods<\/h5>","card_text":"","card_background_color":"#f4f4f4","card_hover_color":"#283faf","card_link":{"title":"","url":"https:\/\/www.rochester.edu\/policies\/policy\/meals-rest\/","target":""},"card_hover_arrow":"hover_arrow","card_image":"","card_image_size":"","card_image_placement":"","card_image_hover_state":"hover_fade","card_image_link":""},{"card_title":"
    Policy 214: Call-In Pay<\/h5>","card_text":"","card_background_color":"#f4f4f4","card_hover_color":"#283faf","card_link":{"title":"","url":"https:\/\/www.rochester.edu\/policies\/policy\/call-in-pay\/","target":""},"card_hover_arrow":"hover_arrow","card_image":"","card_image_size":"","card_image_placement":"","card_image_hover_state":"hover_fade","card_image_link":""},{"card_title":"
    Policy 220: On-Call Pay<\/h5>","card_text":"","card_background_color":"#f4f4f4","card_hover_color":"#283faf","card_link":{"title":"","url":"https:\/\/www.rochester.edu\/policies\/policy\/on-call-pay\/","target":""},"card_hover_arrow":"hover_arrow","card_image":"","card_image_size":"","card_image_placement":"","card_image_hover_state":"hover_fade","card_image_link":""},{"card_title":"
    Policy 223: Overtime Pay<\/h5>","card_text":"","card_background_color":"#f4f4f4","card_hover_color":"#283faf","card_link":{"title":"","url":"https:\/\/www.rochester.edu\/policies\/policy\/overtime-pay\/","target":""},"card_hover_arrow":"hover_arrow","card_image":"","card_image_size":"","card_image_placement":"","card_image_hover_state":"hover_fade","card_image_link":""},{"card_title":"
    Policy 226: Shift Differential<\/h5>","card_text":"","card_background_color":"#f4f4f4","card_hover_color":"#283faf","card_link":{"title":"","url":"https:\/\/www.rochester.edu\/policies\/policy\/shift-differential\/","target":""},"card_hover_arrow":"hover_arrow","card_image":"","card_image_size":"","card_image_placement":"","card_image_hover_state":"hover_fade","card_image_link":""},{"card_title":"
    Policy 330: Holidays<\/h5>","card_text":"","card_background_color":"#f4f4f4","card_hover_color":"#283faf","card_link":{"title":"","url":"https:\/\/www.rochester.edu\/policies\/policy\/holidays\/","target":""},"card_hover_arrow":"hover_arrow","card_image":"","card_image_size":"","card_image_placement":"","card_image_hover_state":"hover_fade","card_image_link":""},{"card_title":"
    Policy 337: Sick Leave Plan<\/h5>","card_text":"","card_background_color":"#f4f4f4","card_hover_color":"#283faf","card_link":{"title":"","url":"https:\/\/www.rochester.edu\/policies\/policy\/sick-leave-plan\/","target":""},"card_hover_arrow":"hover_arrow","card_image":"","card_image_size":"","card_image_placement":"","card_image_hover_state":"hover_fade","card_image_link":""},{"card_title":"
    Policy 340: Paid Time Off (PTO) Plan<\/h5>","card_text":"","card_background_color":"#f4f4f4","card_hover_color":"#283faf","card_link":{"title":"","url":"https:\/\/www.rochester.edu\/policies\/policy\/pto\/","target":""},"card_hover_arrow":"hover_arrow","card_image":"","card_image_size":"","card_image_placement":"","card_image_hover_state":"hover_fade","card_image_link":""},{"card_title":"
    Policy 345: Vacation<\/h5>","card_text":"","card_background_color":"#f4f4f4","card_hover_color":"#283faf","card_link":{"title":"","url":"https:\/\/www.rochester.edu\/policies\/policy\/vacation\/","target":""},"card_hover_arrow":"hover_arrow","card_image":"","card_image_size":"","card_image_placement":"","card_image_hover_state":"hover_fade","card_image_link":""},{"card_title":"
    Policy 413: Time Management & Attendance Records<\/h5>","card_text":"","card_background_color":"#f4f4f4","card_hover_color":"#283faf","card_link":{"title":"","url":"https:\/\/www.rochester.edu\/policies\/policy\/attendance-records\/","target":""},"card_hover_arrow":"hover_arrow","card_image":"","card_image_size":"","card_image_placement":"","card_image_hover_state":"hover_fade","card_image_link":""}]},{"acf_fc_layout":"text","anchor":"","css_class":"","title":"

    Additional timekeeping resources and training<\/h3>","content":"

    myURHR UKG time and labor training<\/h5>\r\nMyPath eLearning titled Time Entry in myURHR UKG \u00a0instructs users in the procedures and issues related to ensuring staff are paid correctly in compliance with all NYS laws and the Fair Labor Standards Act. Any employee with timekeeping responsibilities for their department is required to take this class\u00a0prior to<\/strong>\u00a0assuming those duties.\r\n\r\nTo register for the training, log in to\u00a0MyPath<\/strong><\/a>\u00a0and search for Time Entry in myURHR UKG.\r\n\r\nFor questions regarding Time Administration procedures, please contact Ask-URHR<\/a>.\r\n
    myURHR Staff Related Changes<\/h5>\r\nStaff who are responsible for completion of HR and HR-related payroll business processes will want to contact their\u00a0HR Business Partner<\/strong><\/a> for information on the correct business processes for completing Staff Data Changes and Labor Distribution Changes (as well as obtaining the correct role access in myURHR Workday and UKG once they have been instructed in the proper procedures.\r\n
    More resources<\/h5>\r\n