{"id":175202,"date":"2024-12-06T12:06:43","date_gmt":"2024-12-06T17:06:43","guid":{"rendered":"https:\/\/www.rochester.edu\/human-resources\/?p=175202"},"modified":"2025-06-11T11:52:39","modified_gmt":"2025-06-11T15:52:39","slug":"myurhr-go-live-newsletter-4","status":"publish","type":"post","link":"https:\/\/www.rochester.edu\/human-resources\/2024\/12\/06\/myurhr-go-live-newsletter-4\/","title":{"rendered":"myURHR Go-live Newsletter #4"},"content":{"rendered":"","protected":false},"excerpt":{"rendered":"","protected":false},"author":212,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[356],"tags":[1252],"class_list":["post-175202","post","type-post","status-publish","format-standard","hentry","category-updates","tag-myurhr"],"acf":{"external":"","hide_featured_image":false,"related":"show_related","style":"","content_modules":[{"acf_fc_layout":"text","anchor":"","css_class":"","title":"<h2>Go-live support, recruitment requisition holding period, time clock video, and more<\/h2>","content":"<h3>Top stories<\/h3>\r\nLess than two weeks until go-live. myURHR, which is comprised of Workday and UKG, is live Monday, December 16.","background_color":"#ffffff","width":"width-medium"},{"acf_fc_layout":"card_grid","anchor":"","css_class":"pt-0","title":"<h3 style=\"text-align: center;\">Topics on this page<\/h3>","description":"","background_color":"#FFFFFF","width":"width-large","columns":"4","cards":[{"card_title":"<strong>Go-live support<\/strong>","card_text":"","card_background_color":"#f4f4f4","card_hover_color":"#283faf","card_link":{"title":"","url":"#help","target":""},"card_hover_arrow":"hover_arrow","card_image":"","card_image_size":"","card_image_placement":"","card_image_hover_state":"hover_fade","card_image_link":""},{"card_title":"<strong>Workday and UKG links<\/strong>","card_text":"","card_background_color":"#f4f4f4","card_hover_color":"#283faf","card_link":{"title":"","url":"#links","target":""},"card_hover_arrow":"hover_arrow","card_image":"","card_image_size":"","card_image_placement":"","card_image_hover_state":"hover_fade","card_image_link":""},{"card_title":"<strong>Recruitment Requisition Transition holding period\u00a0<\/strong>","card_text":"","card_background_color":"#f4f4f4","card_hover_color":"#283faf","card_link":{"title":"","url":"#recruitment","target":""},"card_hover_arrow":"hover_arrow","card_image":"","card_image_size":"","card_image_placement":"","card_image_hover_state":"hover_fade","card_image_link":""},{"card_title":"<strong>Time clock changes<\/strong>","card_text":"","card_background_color":"#f4f4f4","card_hover_color":"#283faf","card_link":{"title":"","url":"#time-clock-changes","target":""},"card_hover_arrow":"hover_arrow","card_image":"","card_image_size":"","card_image_placement":"","card_image_hover_state":"hover_fade","card_image_link":""},{"card_title":"<strong>myURHR training<\/strong>","card_text":"","card_background_color":"#f4f4f4","card_hover_color":"#283faf","card_link":{"title":"","url":"#training","target":""},"card_hover_arrow":"hover_arrow","card_image":"","card_image_size":"","card_image_placement":"","card_image_hover_state":"hover_fade","card_image_link":""},{"card_title":"<strong>Vacation balance in UKG<\/strong>","card_text":"","card_background_color":"#f4f4f4","card_hover_color":"#283faf","card_link":{"title":"","url":"#vacation","target":""},"card_hover_arrow":"hover_arrow","card_image":"","card_image_size":"","card_image_placement":"","card_image_hover_state":"hover_fade","card_image_link":""},{"card_title":"<strong>Reminders<\/strong>","card_text":"","card_background_color":"#f4f4f4","card_hover_color":"#283faf","card_link":{"title":"","url":"#reminders","target":""},"card_hover_arrow":"hover_arrow","card_image":"","card_image_size":"","card_image_placement":"","card_image_hover_state":"hover_fade","card_image_link":""},{"card_title":"<strong>Key dates<\/strong>","card_text":"","card_background_color":"#f4f4f4","card_hover_color":"#283faf","card_link":{"title":"","url":"#key-dates","target":""},"card_hover_arrow":"hover_arrow","card_image":"","card_image_size":"","card_image_placement":"","card_image_hover_state":"hover_fade","card_image_link":""}]},{"acf_fc_layout":"text","anchor":"help","css_class":"title-line t-yellow t-below","title":"<h2>Go-live support<\/h2>","content":"<h3>Where to get help<\/h3>\r\n<strong>Exciting announcement:<\/strong> <strong>NEW Chatbot <\/strong>to support your myURHR questions.\u00a0Just Ask Mel!\r\n\r\nThe myURHR project team is excited to announce the arrival of our new Chatbot, Mel, which is coming soon. Mel will serve as a personal digital assistant for questions related to the myURHR systems. Whether you need help approving time in UKG or updating your personal information in Workday, our Mel will be here for you 24 hours a day, 7 days a week beginning around go-live.\r\n\r\nKey Features:\r\n<ul>\r\n \t<li>Instant answers to myURHR project and training questions<\/li>\r\n \t<li>Direct access to resources, including training, FAQs, quick reference cards (QRCs)<\/li>\r\n \t<li>Personalized support tailored to your needs<\/li>\r\n<\/ul>\r\nThe Mel ChatBot, is designed to make the transition to myURHR easier for all individuals and will be available on the myURHR webpages. Stay tuned for more updates, and get ready to chat.\r\n<h3>Quick Reference Cards (QRCs)<\/h3>\r\nQRCs provide a summary of step-by-step instructions for a specific business process such as updating a home address in Workday or submitting a time off request in UKG. They are supportive tools for navigating Workday and UKG at go-live and beyond, and will be accessible through the <a href=\"https:\/\/www.rochester.edu\/human-resources\/professional-success\/myurhr\/training\/\">myURHR webpages<\/a> and also the tech.rochester webpages.\r\n<ul>\r\n \t<li><a href=\"https:\/\/tech.rochester.edu\/services\/myurhr-workday\/\"><strong>Workday QRCs<\/strong><\/a><\/li>\r\n \t<li><a href=\"https:\/\/tech.rochester.edu\/services\/myurhr-ukg-ukg\/\"><strong>UKG<\/strong><strong> QRCs<\/strong><\/a><\/li>\r\n<\/ul>\r\n<strong>Note: Click on the \u201ctraining\u201d section to access the QRCS for <a href=\"https:\/\/tech.rochester.edu\/myurhr-workday-training\/\">Workday<\/a> and <a href=\"https:\/\/tech.rochester.edu\/ukg-tutorials\/\">UKG<\/a>.<\/strong>","background_color":"#ffffff","width":"width-medium"},{"acf_fc_layout":"text","anchor":"learning","css_class":"pt-0 ","title":"<h3>Learning Lives for UKG<\/h3>","content":"<strong>Beginning Tuesday, December 17, timekeepers<\/strong><strong>, managers, and hourly staff are invited to attend Learning Lives<\/strong> to interact with and get questions answered by a myURHR UKG trainer. These sessions, held via Zoom, will focus solely on timekeeping activities and will supplement timekeeping training.\r\n\r\n<strong>Register today in <\/strong><a href=\"https:\/\/mypath.rochester.edu\/\"><strong>MyPath<\/strong><\/a><strong>!<\/strong> Search for \u201cLearning Lives\u201d in the MyPath search bar. For a complete list of sessions and topics, visit the <a href=\"https:\/\/www.rochester.edu\/human-resources\/professional-success\/myurhr\/support-resources\/\">myURHR support webpage<\/a>.","background_color":"#ffffff","width":"width-medium"},{"acf_fc_layout":"card_grid","anchor":"","css_class":"pt-0","title":"","description":"<p style=\"text-align: center;\"><strong>Beginning December 17, Learning Lives topics include:<\/strong><\/p>","background_color":"#FFFFFF","width":"width-medium","columns":"2","cards":[{"card_title":"<strong>For Timekeepers<\/strong>","card_text":"<ul>\r\n \t<li>Resolving Exceptions on Hourly Employee Timecards<\/li>\r\n \t<li>Edits on Hourly Timecards<\/li>\r\n \t<li>Approving Timecards<\/li>\r\n \t<li>Reviewing Data &amp; Delegations<\/li>\r\n<\/ul>","card_background_color":"#f4f4f4","card_hover_color":"transparent","card_link":"","card_hover_arrow":"","card_image":"","card_image_size":"","card_image_placement":"","card_image_hover_state":"hover_fade","card_image_link":""},{"card_title":"<strong>For Staff<\/strong>","card_text":"Timekeeping Functions for Employees include:\r\n<ul>\r\n \t<li>Call in or meal attestation<\/li>\r\n \t<li>Fixing a missed punch<\/li>\r\n \t<li>Requesting time off<\/li>\r\n \t<li>Multiple job assignments<\/li>\r\n<\/ul>","card_background_color":"#f4f4f4","card_hover_color":"transparent","card_link":"","card_hover_arrow":"","card_image":"","card_image_size":"","card_image_placement":"","card_image_hover_state":"hover_fade","card_image_link":""}]},{"acf_fc_layout":"text","anchor":"","css_class":"pt-0","title":"","content":"<h3>Office Hours<\/h3>\r\nHave a specific myURHR question? <strong>Drop in to the appropriate Office Hours beginning Tuesday, December 17. <\/strong>Office Hours, held via Zoom, will provide a forum to ask questions, and review tasks and activities for both myURHR Workday and UKG. Office Hours will include open hours for various roles and also designated topics.\r\n\r\n<strong>Visit the <a href=\"https:\/\/www.rochester.edu\/human-resources\/professional-success\/myurhr\/support-resources\/\">myURHR support page<\/a> for a list of topics, dates, and University event calendar links to save the Zoom information to your calendar<\/strong><strong>.<\/strong>\r\n\r\nBeginning December 17, some office hours topics include:\r\n<ul>\r\n \t<li>Open hours for Departments<\/li>\r\n \t<li>Open hours for Faculty Coordinators<\/li>\r\n \t<li>Open hours for Grad Coordinators<\/li>\r\n \t<li>Open hours for Hiring Managers<\/li>\r\n \t<li>Workday Workflow Management<\/li>\r\n \t<li>Funding Changes\/Reallocations<\/li>\r\n \t<li>One-time Payments<\/li>\r\n<\/ul>\r\n<h3>Ask-URHR<\/h3>\r\nIf you and\/or your team are unable to find Workday and UKG answers through the Chatbot, FAQs, or QRCs, Ask-URHR is your next stop for support beginning at go-live.\r\n\r\nYou can call the Ask-URHR team, send an email, or submit a ticket through the Human Resources Service Desk portal. All of this information is easily accessible on the <a href=\"https:\/\/www.rochester.edu\/human-resources\/professional-success\/myurhr\/support-resources\/\">myURHR support webpage<\/a>.\r\n\r\nEmail: <a href=\"mailto:ask-urhr@rochester.edu\">ask-urhr@rochester.edu<\/a>\r\nPhone: (585) ASK-URHR (<a href=\"tel:5852758747\">275-8747<\/a>)\r\n<a class=\"u-link-external\" href=\"https:\/\/service.rochester.edu\/servicedesk\/customer\/portal\/221\">Request form\u00a0<\/a>\u00a0(To access this form, you must be on the University\u2019s network. If you\u2019re not connected, contact us via Ask-URHR email or phone.)\r\n\r\nThe Ask-URHR team will have extended support hours.\r\n<h3>Help Desk Support<\/h3>\r\nHaving issues with logging in to Workday or UKG? Please reach out to your Helpdesk for support.\r\n\r\n<strong>University IT Helpdesk<\/strong>\r\nEmail: <a href=\"mailto:univithelp@rochester.edu\">univithelp@rochester.edu<\/a>\r\nPhone: (585) 275-2000\r\nOnline chat\r\n\r\n<strong>ISD Helpdesk<\/strong>\r\nEmail: <a href=\"mailto:ISDHelpdesk@URMC.Rochester.edu\">ISDHelpdesk@URMC.Rochester.edu<\/a>\r\nPhone: (585) 275-3200","background_color":"#ffffff","width":"width-medium"},{"acf_fc_layout":"text","anchor":"links","css_class":"title-line t-yellow t-below","title":"<h2>Workday and UKG links<strong>\r\n<\/strong><\/h2>","content":"<strong>Accessing both systems <\/strong>\r\n\r\nYou and your team(s) may be wondering, how will you log in to myURHR Workday and UKG at go-live? Below are several easily accessible options:\r\n\r\nVisit the new <strong>myURHR landing page at go-live <\/strong>(will have links to each system along with descriptions and resources).\r\n\r\nThe easiest way to find it will be at the top of the <a href=\"https:\/\/www.rochester.edu\/human-resources\/\">HR website<\/a>. You can also find the myURHR landing page by:\r\n<ul>\r\n \t<li style=\"list-style-type: none;\">\r\n<ul>\r\n \t<li>Going to the <a href=\"https:\/\/www.rochester.edu\/human-resources\/professional-success\/myurhr\/glossary\/\"><strong>myURHR webpages<\/strong><\/a>.<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\nAt go-live, there will be a direct link to the myURHR landing page on the sidebar navigation.\r\n<ul>\r\n \t<li style=\"list-style-type: none;\">\r\n<ul>\r\n \t<li>Looking on the <strong>URMC Intranet<\/strong>.<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\nAt go-live, there will be a direct link to the myURHR landing page on the top navigation.\r\n<ul>\r\n \t<li style=\"list-style-type: none;\">\r\n<ul>\r\n \t<li>Logging in to <strong>current Workday modules<\/strong> such as UR Financials and UR Student.\r\nIf you use Workday today, you will log in the same way. The only difference at go-live is that you will see your HR information too.<\/li>\r\n \t<li>Clicking links in the <strong>myURHR welcome message<\/strong>.\r\nOn Monday, December 16, all faculty and staff will receive a welcome to myURHR message with links to Workday and UKG.<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<strong>Remember:<\/strong> You will need to enter your Active Directory credentials when logging in to Workday and UKG. Those are the credentials that are used for accessing most University of Rochester applications. For the majority of employees, their NetID and password are the same as their Active Directory username and password.\r\n\r\n[caption id=\"attachment_175352\" align=\"aligncenter\" width=\"378\"]<img class=\"wp-image-175352 size-full\" src=\"https:\/\/www.rochester.edu\/human-resources\/wp-content\/uploads\/2024\/12\/login-screen.png\" alt=\"Workday login screen with username, password, and domain fields. \" width=\"378\" height=\"550\" \/> A screengrab of the Workday login screen.[\/caption]\r\n\r\n&nbsp;","background_color":"#ffffff","width":"width-medium"},{"acf_fc_layout":"text","anchor":"recruitment","css_class":"title-line t-yellow t-below pt-0","title":"<h2>Recruitment Requisition holding period\u2014Beginning today<\/h2>","content":"<strong>Holding period is December 5\u201315<\/strong>\r\n\r\nThe Recruitment Requisition Transition holding period, with the exception of critical positions, has begun.\r\n\r\nManagers\/supervisors\/coordinators are asked to pause requests to create new, non-urgent requisitions and wait until go-live to follow processes in myURHR Workday. Learn how to create a requisition by taking the Overview of Recruiting in myURHR Workday eLearning in <a href=\"https:\/\/mypath.rochester.edu\/\"><strong>MyPath<\/strong><\/a>.\r\n\r\n<strong>Recruitment Requisition Transition resources:<\/strong>\r\n<ul>\r\n \t<li><a href=\"https:\/\/forms.office.com\/r\/wysA5KEAWz\">Holding period exception form<\/a>\r\n<ul>\r\n \t<li>Only for critical requests now through December 15.<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\n<ul>\r\n \t<li><a href=\"https:\/\/rochester.box.com\/s\/19bshgv7a1lb4oavf7dakqn6b2h13th5\">Recruitment Requisition Transition Guide<\/a>\r\n<ul>\r\n \t<li>Complete 30-day actions and activities.<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>","background_color":"#ffffff","width":"width-medium"},{"acf_fc_layout":"text","anchor":"time-clock-changes","css_class":"title-line t-yellow t-below","title":"<h2>Time clock changes<\/h2>","content":"<strong>Remind hourly staff<\/strong>\r\n\r\n<strong>Important for go-live:<\/strong> All hourly staff who use time clocks need to know they will enter time worked by \u201ctouching\u201d the appropriate button on the screen and then \u201cswiping\u201d their ID badge.\r\n\r\n<strong>Touching buttons on the time clock is a new step <\/strong>that staff will have to become accustomed to, so this new step could result in longer than normal wait times at timeclocks for a short period of time at go-live. It is highly recommended that managers\/supervisors discuss expectations for punching in and out at the time clocks, and help prepare hourly staff.\r\n\r\n<strong>Time clock video tutorial\u00a0<\/strong>\r\n<div style=\"max-width: 1280px;\">\r\n<div style=\"position: relative; padding-bottom: 56.25%; height: 0; overflow: hidden;\"><iframe style=\"border: none; position: absolute; top: 0; left: 0; right: 0; bottom: 0; height: 100%; max-width: 100%;\" title=\"How to Use the UKG Time Clocks.mov\" src=\"https:\/\/uofr.sharepoint.com\/sites\/MyURHRDemoDays\/_layouts\/15\/embed.aspx?UniqueId=dd1a5861-f59a-458c-b6a1-31a855209166&amp;embed=%7B%22ust%22%3Atrue%2C%22hv%22%3A%22CopyEmbedCode%22%7D&amp;referrer=StreamWebApp&amp;referrerScenario=EmbedDialog.Create\" width=\"1280\" height=\"720\" frameborder=\"0\" scrolling=\"no\" allowfullscreen=\"allowfullscreen\"><\/iframe><\/div>\r\n<\/div>\r\n<a href=\"https:\/\/www.rochester.edu\/human-resources\/professional-success\/myurhr\/fast-facts\/\">\r\n<\/a>Watch and share this new video tutorial of how to use the time clocks, including when staff will know if their punch was accepted and how to enter a missed meal.\r\n\r\n<em>Note:<\/em> Physical locations of the time clocks are not changing.\r\n\r\n<a class=\"u-link-external\" href=\"https:\/\/rochester.box.com\/s\/qsoe30jzh00x9ll2bypwpnigk2eqn7nw\"><strong>Time clock step-by-step flyer<\/strong><\/a>\r\nView this flyer featuring step-by-step instructions of how to use the time clocks. It will be posted at all time clocks ahead of go-live. Volunteers will also be stationed at high-volume locations during the transition period and for a couple of weeks after go-live.\r\n\r\n<a href=\"https:\/\/www.rochester.edu\/human-resources\/2024\/11\/25\/myurhr-did-you-know-time-clocks\/\"><strong>Reminder for December 14 and 15<\/strong><\/a><strong>: <\/strong>There will be several hours when the time clocks will not be available beginning Saturday, December 14 at 10 pm until Sunday, December 15 at 6 am. Hourly staff will need to follow instructions from their manager\/timekeeper when the time clocks are offline for the upgrade.","background_color":"#ffffff","width":"width-medium"},{"acf_fc_layout":"text","anchor":"training","css_class":"title-line t-yellow t-below","title":"<h2>myURHR training<\/h2>","content":"<strong>Complete in <\/strong><a href=\"https:\/\/mypath.rochester.edu\/\"><strong>MyPath<\/strong><\/a>\r\n\r\nDon't wait any longer\u2014log in to <a href=\"https:\/\/mypath.rochester.edu\/\">MyPath<\/a> today to finish or begin your myURHR training. <strong>Completing assigned training courses remains the single, most important action for all faculty and staff in preparation for myURHR.<\/strong>\r\n\r\n<strong>Did you know?<\/strong>\r\n<ul>\r\n \t<li>You can take eLearnings again for a refresher. Search for the course name in MyPath or locate the course on your MyPath Completed transcript.<\/li>\r\n \t<li>The myURHR reporting team is offering <strong>training for Payroll Detail Reporting, which is the replacement for Cumsal reporting<\/strong>. To register for a remaining session, visit the <a href=\"https:\/\/www.rochester.edu\/human-resources\/professional-success\/myurhr\/training\/\"><strong>myURHR training webpages<\/strong><\/a><strong>.\r\n<\/strong><\/li>\r\n \t<li>Anyone who completes their myURHR training by go-live will automatically be entered in a random drawing to win University of Rochester branded prizes. <strong>Motivate your teams to finish training.\r\n<\/strong><\/li>\r\n \t<li><strong>Managers can reference the <\/strong><a href=\"https:\/\/tableau.dw.its.rochester.edu\/#\/site\/HR\/views\/MyURHRTraining\/myURHRTrainingStatus\"><strong>myURHR Training Course Completion Dashboard<\/strong><\/a> for a comprehensive, daily view of their team\u2019s progress and completion rates overall for the University.\r\n<a href=\"https:\/\/tech.rochester.edu\/wp-content\/uploads\/myURHR-Training-Status-Manager-Dashboard-in-Tableau.pdf\"><strong>Instructions for accessing the dashboard<\/strong><\/a>, reminders:\r\n<ul>\r\n \t<li>The dashboard is behind a firewall which means users <strong>must be connected to the University network or VPN<\/strong>.<\/li>\r\n \t<li>Sign in using your Active Directory (AD) credentials. For most users, these are the same credentials for logging in to their work computer.<\/li>\r\n \t<li><strong>@urmc email addresses require a preface<\/strong> of urmc-sh\\ to log in, so their username will read urmc-sh\\username.<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>\r\nIn addition to the new dashboard, managers may continue utilizing the <a href=\"https:\/\/rochester.box.com\/s\/lwe9ht7a0ly1cav8t70d5co1j2jz0qdx\">training completion status reports<\/a> in MyPath, depending on their preference.\r\n\r\nContact the <a href=\"mailto:myURHR_training@rochester.edu\">training team<\/a> with questions.","background_color":"#ffffff","width":"width-medium"},{"acf_fc_layout":"text","anchor":"vacation","css_class":"title-line t-yellow t-below","title":"<h2>Vacation balance in UKG<strong>\r\n<\/strong><\/h2>","content":"<strong>Share with team(s)<\/strong>\r\n\r\n<strong>Managers and timekeepers:<\/strong> <strong>At go-live, myURHR UKG will contain an <u>estimate<\/u> of an employee\u2019s accrual balances<\/strong> (e.g. vacation, PTO, sick, etc.) as of the pay period prior to go-live. <u>Actual<\/u> accrual balances will not be available in myURHR UKG until December 31, 2024.\r\n\r\nStaff can use this <a href=\"https:\/\/tech.rochester.edu\/wp-content\/uploads\/View-Accrual-Balances-Employees.pdf\">quick reference card (QRC) at go-live<\/a> for information on how to view accrual balances.","background_color":"#ffffff","width":"width-medium"},{"acf_fc_layout":"text","anchor":"reminders","css_class":"title-line t-yellow t-below","title":"<h2>Reminders<\/h2>","content":"<ul>\r\n \t<li><strong>Go-live Checklists:<\/strong> <a href=\"https:\/\/rochester.box.com\/s\/dajik7s2d5vz4gq1cqzdjz9xi8t3e3qa\">employees<\/a>, and <a href=\"https:\/\/rochester.box.com\/s\/hbrpe0ztn5qn9qjfqwj6mlh4j8ryvq0i\">managers, coordinators, and timekeepers<\/a><\/li>\r\n \t<li><a href=\"https:\/\/rochester.box.com\/s\/q4i92gp7o7hy0kjbit61nwqbsmg4bnls\">myURHR Process Flows in Workday<\/a><\/li>\r\n \t<li><a href=\"https:\/\/www.rochester.edu\/human-resources\/professional-success\/myurhr\/glossary\/\">Department Role Details<\/a><\/li>\r\n \t<li><a href=\"https:\/\/rochester.box.com\/s\/bs2370a3obv7qyalq3cru5bdx0gnb0zq\">myURHR Reports Overview<\/a> and <a href=\"https:\/\/www.rochester.edu\/human-resources\/professional-success\/myurhr\/fast-facts\/\">Fast Facts Video for Utilizing Reports in myURHR<\/a><\/li>\r\n \t<li><a href=\"https:\/\/rochester.box.com\/s\/44v26ldeyobqvci6p8b0o3cx5qyhg97m\">Leave Management Guide: Using Accrued Time<\/a><\/li>\r\n \t<li><a href=\"https:\/\/rochester.box.com\/s\/y38o7mkktpauv3exjx3g592bbszetyvg\">Strong Staffing Dec. Manager\u2019s Guide<\/a><\/li>\r\n \t<li><a href=\"https:\/\/www.rochester.edu\/human-resources\/?p=174482&amp;preview=1&amp;_ppp=085ad1b2fc\">11\/21 Go-live Newsletter #3<\/a><\/li>\r\n \t<li><a href=\"https:\/\/rochester.box.com\/s\/zvaqm4k59ggbh8x9upjuqcmmkr99rj12\">myURHR Change Network November Toolkit<\/a><\/li>\r\n<\/ul>","background_color":"#ffffff","width":"width-medium"},{"acf_fc_layout":"text","anchor":"key-dates","css_class":"title-line t-yellow t-below","title":"<h2>Key dates<\/h2>","content":"<ul>\r\n \t<li><strong>Now through go-live<\/strong>\r\n<strong>myURHR training in <\/strong><a href=\"https:\/\/mypath.rochester.edu\/\"><strong>MyPath<\/strong><\/a><strong><strong>\r\nReinforce the need for training to your team(s).<\/strong><\/strong><\/li>\r\n \t<li><strong>Now through December 15\r\n<\/strong>Recruitment requisition transition holding period is today through December 15. <a href=\"https:\/\/forms.office.com\/r\/wysA5KEAWz\">Exception request form<\/a> is now open.<\/li>\r\n<\/ul>\r\n<ul>\r\n \t<li><strong>December 12\r\n<\/strong>Last day for staff to make updates in HRMS to personal information such as address changes, payment elections, and W-4 withholdings.<\/li>\r\n<\/ul>\r\n<ul>\r\n \t<li><strong>Overnight shift December 14\u2013December 15\r\n<\/strong>Hourly employees who use time clocks and are working the overnight shift on the weekend of December 14 and 15 will follow temporary instructions for punching in and out while time clocks are updated to myURHR UKG. Targeted communications will be provided to hourly staff, managers, and timekeepers.<\/li>\r\n \t<li><strong>December 16\r\nmyURHR Workday and UKG are live for all faculty, staff, student employees and other University members.<\/strong><\/li>\r\n \t<li><strong>December 16 by 5 p.m. for bi-weekly pay cycle<\/strong>\r\nLast approval in HRMS for 12\/1\u201312\/14 bi-weekly pay period. Validate time and balance information (vacation, PTO, sick) and make any necessary corrections in HRMS.<\/li>\r\n \t<li><strong>December 18\u00a0<\/strong>\r\nDeadline for reallocations (800 forms) in HRMS.\r\n<strong>Important note:<\/strong> Any reallocations for 2024 pay results after December 18 will need to be processed as journal transfers in UR Financials.\u00a0(Reallocations to 2025 funding sources should be processed as Payroll Accounting Adjustments in myURHR Workday.)<\/li>\r\n \t<li><strong>December 23\u00a0<\/strong>\r\nDeadline for one-time payments (211 forms) in HRMS.<\/li>\r\n \t<li><strong>December 24 by 3 p.m. for semi-monthly &amp; monthly pay cycles\r\n<\/strong>Last approval in HRMS for 12\/16\u201312\/31 semi-monthly pay period and for 12\/\u201312\/31 monthly pay period.<\/li>\r\n \t<li><strong>December 27 by noon\u00a0<\/strong>\r\nDeadline for off-cycle payment requests for calendar year 2024 out of HRMS.<\/li>\r\n \t<li><strong>December 30 by 3 p.m. for bi-weekly pay cycle\r\n<\/strong>First approval in myURHR UKG for 12\/15\u201312\/28 bi-weekly pay period.<\/li>\r\n \t<li><strong>January 2, 2025<\/strong>\r\nNew off-cycle check requests begin processing in myURHR.<\/li>\r\n \t<li><strong>January 9, 2025 by 3 p.m. for semi-monthly pay cycle<\/strong>\r\nFirst approval in myURHR UKG for 1\/1\/25\u20131\/15\/25 semi-monthly pay period.<\/li>\r\n \t<li><strong>January 24, 2025 by 3 p.m. for monthly pay cycle\u00a0<\/strong>\r\nFirst approval in myURHR UKG for 1\/1\/25\u20131\/31\/25 monthly pay period.<\/li>\r\n<\/ul>\r\nVisit the <a href=\"https:\/\/www.rochester.edu\/human-resources\/professional-success\/myurhr\/\">myURHR webpages<\/a> for <a href=\"https:\/\/www.rochester.edu\/human-resources\/contacts\/frequently-asked-questions\/myurhr-faqs\/\">FAQs<\/a>, <a href=\"https:\/\/www.rochester.edu\/human-resources\/professional-success\/myurhr\/benefits-features\/\">key changes<\/a>, <a href=\"https:\/\/www.rochester.edu\/human-resources\/professional-success\/myurhr\/fast-facts\/\">Fast Facts videos<\/a> and more.\r\n\r\n<strong>Training questions:<\/strong> email <a href=\"mailto:myURHR_training@rochester.edu\">myURHR_training@rochester.edu<\/a>\r\n\r\n<strong>Connect with the project team: <\/strong>email <a href=\"mailto:myURHR@rochester.edu\">myURHR@rochester.edu<\/a>","background_color":"#ffffff","width":"width-medium"}]},"yoast_head":"<title>myURHR Go-live Newsletter #4 | Office of Human Resources<\/title>\n<meta name=\"description\" content=\"Read about the latest myURHR updates on go-live support, recruitment requisition holding period, time clock video, and more.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.rochester.edu\/human-resources\/2024\/12\/06\/myurhr-go-live-newsletter-4\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" 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