{"id":175852,"date":"2024-12-06T09:24:07","date_gmt":"2024-12-06T14:24:07","guid":{"rendered":"https:\/\/www.rochester.edu\/human-resources\/?p=175852"},"modified":"2025-06-11T13:22:23","modified_gmt":"2025-06-11T17:22:23","slug":"myurhr-ukg-time-clock-transition","status":"publish","type":"post","link":"https:\/\/www.rochester.edu\/human-resources\/2024\/12\/06\/myurhr-ukg-time-clock-transition\/","title":{"rendered":"myURHR UKG Time Clock Transition"},"content":{"rendered":"<p><strong><span style=\"color: #ff0000;\">Update for timekeepers and managers<\/span>:<\/strong> <strong>For hourly employees who punched in to HRMS on Saturday, December 14 and punched out on Sunday, December, 15\u2014the out punch must be recorded in HRMS to close out the payroll in HRMS. <\/strong><\/p>\n<p style=\"font-weight: 400;\"><strong>Beginning Sunday, December 15 and beyond\u2014hourly employees should record time in UKG.<\/strong><\/p>\n<h2><span data-teams=\"true\"><strong>Preparing for myURHR: Important actions for time clock users<\/strong><\/span><\/h2>\n<p><strong>Downtime procedures for: Saturday, December 14 and Sunday, December, 15<\/strong><\/p>\n<p>Time clock upgrades are needed in order to transition from HRMS to myURHR, which hourly employees in many areas use as the primary method for entering time.<\/p>\n<p>Please be aware that <strong>between <\/strong><strong>the hours of 10 p.m. on Saturday, 12\/14 and 6 a.m. on Sunday, 12\/15, all time clocks will be unavailable.<\/strong><\/p>\n<p><strong>If you use a time clock to punch in and out<\/strong>, please follow the applicable instructions below during this transition period.<\/p>\n<h2>For hourly employees<\/h2>\n<ul>\n<li><strong>Punching in or out on Saturday, 12\/14 between 10 p.m. and midnight:<\/strong><br \/>\nUse your department&#8217;s standard process for missed punches to enter your in and out punches during that time period directly into <strong>HRMS<\/strong>.<\/li>\n<li><strong>Punching in on Sunday, 12\/15 between 12:01 a.m. and 6 a.m.:<\/strong><br \/>\nUse your department&#8217;s standard process for missed punches to enter your in and out punches during that time period directly into <strong>UKG<\/strong>.<\/li>\n<li><strong>After 6 a.m. on Sunday, 12\/15:<\/strong><br \/>\nTime clocks will be available again and myURHR\u2019s timekeeping system, UKG, will be accessible.<\/li>\n<\/ul>\n<h3>Support at the time clocks<\/h3>\n<p>myURHR project team members will be available at high traffic time clock locations during the transition period and for a period of time after go-live.<\/p>\n<p>Please prepare for a slightly slower process for punching in and out as everyone becomes more comfortable with the new time clock procedures. For example, time clocks will have new buttons, including \u201cIn Punch\u201d and \u201cOut Punch.\u201d You will punch in and out by \u201ctouching\u201d the appropriate button, then \u201cswiping\u201d your ID badge. <a href=\"https:\/\/www.rochester.edu\/human-resources\/professional-success\/myurhr\/fast-facts\/\">Watch this short video for a demonstration<\/a>. An example of the new timeclock face is below:<\/p>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-175892\" src=\"https:\/\/www.rochester.edu\/human-resources\/wp-content\/uploads\/2024\/12\/time-clock.png\" alt=\"UKG timeclock face\" width=\"398\" height=\"220\" \/><\/p>\n<h3>Help and resources<\/h3>\n<ul>\n<li>Be sure to complete your assigned training in <a href=\"https:\/\/mypath.rochester.edu\/\">MyPath<\/a> to help prepare yourself for how to punch in and out at the clock or online using the <a href=\"https:\/\/tech.rochester.edu\/wp-content\/uploads\/Use-the-Punch-Tile-In-Out-Missed-Meal-Attestation-UKG.pdf\">punch tile in UKG,<\/a> depending on your department&#8217;s preferred methods. Your commitment to training is essential to ensuring all punches are accounted for and to help your timekeeper adhere to payroll deadlines.<\/li>\n<li>For issues with punching at clocks, please contact your help desk (University IT: <a href=\"mailto:univithelp@rochester.edu\">univithelp@rochester.edu<\/a> | (585) 275-2000 or ISD: <a href=\"mailto:ISDHelpdesk@URMC.rochester.edu\">ISDHelpdesk@URMC.rochester.edu<\/a> | (585) 275-3200).<\/li>\n<li>For myURHR help and support, connect with the myURHR support team via email at <a href=\"mailto:ask-urhr@ur.rochester.edu\">ask-urhr@ur.rochester.edu<\/a> or phone (585) 275-8747.<\/li>\n<li>The NEW Mel ChatBot is designed to make the transition to myURHR easier for all individuals and will be available on the myURHR webpages. Stay tuned for more updates, and get ready to chat.<\/li>\n<li>For Quick Reference Cards (QRCs) and other support materials after go-live, visit tech.rochester.edu.<\/li>\n<\/ul>\n<h2>For Managers\/Timekeepers<\/h2>\n<p>Since many hourly employees do not regularly check email, please reinforce timekeeping transition instructions and other changes during huddles and department meetings.<\/p>\n<p><strong>After go-live, we will still need to process one more bi-weekly payroll in HRMS. The HRMS Time &amp; Labor deadline for hourly employees is 5 p.m. on Monday, 12\/16. If you notice any missed punches in HRMS, please work with your employees to make corrections prior to that deadline.<\/strong><\/p>\n<p>As a reminder, complete all <a href=\"https:\/\/www.rochester.edu\/human-resources\/professional-success\/myurhr\/training\/#checklist\">checklist items<\/a>, including reviewing\/approving all time off requests and time entries by the payroll deadline, as making historical corrections will be time consuming for leaders, time keepers and payroll after go-live.<\/p>\n<p>If you have questions related to the time clock transition, please reach out to the Ask-URHR support team via email at <a href=\"mailto:ask-urhr@ur.rochester.edu\">ask-urhr@ur.rochester.edu<\/a> or phone (585) 275-8747.<\/p>\n<p>Thank you for your support.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Update for timekeepers and managers: For hourly employees who punched in to HRMS on Saturday, December 14 and punched out on Sunday, December, 15\u2014the out punch must be recorded in&hellip;<\/p>\n","protected":false},"author":212,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[356],"tags":[1252],"class_list":["post-175852","post","type-post","status-publish","format-standard","hentry","category-updates","tag-myurhr"],"acf":[],"yoast_head":"<title>myURHR UKG Time Clock Transition | Office of Human Resources<\/title>\n<meta name=\"description\" content=\"Find essential instructions and steps for time clock users transitioning from HRMS to myURHR.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.rochester.edu\/human-resources\/2024\/12\/06\/myurhr-ukg-time-clock-transition\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" 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