Ask Mel<\/strong><\/a> Support Resources<\/strong><\/a> Updating Organizational Information<\/strong><\/p>\n As expected with an implementation as large as myURHR, you may notice adjustments that need to be made to UKG and\/or Workday. For example: you may need changes to the organizational structure\/reports to structure in Workday, such as moving employees to the correct supervisory organization.<\/p>\n If you have employees who appear in the incorrect supervisory organization in Workday<\/strong>, please submit a ticket through the HR Service Desk<\/a> and the support team will make these updates for you.<\/p>\n To ensure the support team can process your request as efficiently as possible, please include the following information:<\/strong><\/p>\n Additionally, those with the appropriate security access can initiate the Change Job<\/a> process to complete this move themselves as Change Job will become the standard as we all get more acquainted with Workday.<\/p>\n For any<\/u> ticket that you submit to the <\/strong>help desk<\/strong><\/a>, please be sure to include as much detailed information as possible. This will help the support team complete your request more efficiently.<\/strong><\/p>\n myURHR existing reports<\/strong> Popular Quick Reference Cards (QRCs):<\/strong> For awareness: Time off requests submitted prior to today<\/strong><\/p>\n Timekeepers are not able to approve time off requests that were submitted prior to today <\/strong>in UKG. This issue has since been fixed. For requests submitted prior to today, the manager can respond or you can ask the employee to cancel the request and resubmit it, so either the timekeeper or manager can respond.\u00a0<\/strong><\/p>\n Inform staff: Time off request comments<\/strong><\/p>\n Staff have the ability to add a comment when submitting a time off request in UKG by choosing \u201cEmployee Comment\u201d from a drop-down menu.<\/p>\n Please inform staff to disregard the \u201cIntegration- Timecard Change Requests Rejection\u201d option. It is for system processing.<\/strong><\/p>\n Your questions answered: Employee sign-off<\/strong><\/p>\n The myURHR project team has been receiving questions regarding employee sign-off or ESO in UKG.<\/p>\n It is up to individual departments if they want monthly-paid staff to enter ESO in the UKG timecard. ESO is one of the pay code drop-down choices.\u00a0<\/strong><\/p>\n Training reminder: Hyperfinds<\/strong><\/p>\n If you need to find specific data, such as a list of your team members, in UKG\u2014hyperfind it! Important for timekeepers: Ask Mel your timekeeping questions<\/strong> Share with your team(s): Viewing vacation balances in UKG<\/strong> Benefits elections: <\/strong> Click on the blue arrow to view future 2025 benefit elections and costs.<\/p>\n New deadlines for submissions to HR Data Services will be based on effective dates<\/strong>.<\/p>\n This means in myURHR Workday that personnel transactions submitted after<\/u> their effective date are considered late, historical transactions. The 2025 HCM Transaction Deadline Calendar is located on the UR Coordinator Dashboard under Calendars.<\/strong><\/p>\n Previously, transactions needed to be approved in HRMS before the payroll deadlines.<\/p>\n Monday, December 23<\/strong> By Tuesday, December 24 Tuesday, December 24 by 3 pm<\/strong> Friday, December 27 by noon <\/strong> Monday, December 30 by 3 pm\u2014Strict Deadline<\/strong> And, here are some of our volunteers, in action, as the time clocks transitioned\u2014check out these selfies!<\/p>\n Resources Log in to Workday and UKG Ask Mel your myURHR questions (must be on the University network or connected via VPN) Support Resources (including Ask Mel, QRCs, Learning Lives,…<\/p>\n","protected":false},"author":212,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[356],"tags":[1252],"class_list":["post-179072","post","type-post","status-publish","format-standard","hentry","category-updates","tag-myurhr"],"acf":[],"yoast_head":"
\n<\/strong>your myURHR questions
\n(must be on the University network or connected via VPN)<\/p>\n
\n<\/strong>(including Ask Mel, QRCs, Learning Lives, Office Hours, and more)<\/p>\nTimely updates<\/h2>\n
\n
\nIf you require changes to existing reports in Workday and\/or UKG to better fit your needs, please submit a ticket through the HR Service Desk portal<\/a>.
\n<\/u>A reporting crosswalk for managers, coordinators, and timekeepers will be available in the next myURHR News Roundup.<\/p>\nUKG
\n<\/strong><\/h2>\n
\nRequesting time off<\/a>; Responding to time off requests from a dataview<\/a>; Correct a missed punch<\/a><\/p>\n![\"UKG](\"https:\/\/www.rochester.edu\/human-resources\/wp-content\/uploads\/2024\/12\/UKG-Comment.jpg\")
<\/p>\n
\nHyperfinds allow you to create custom searches that filter and group data based on specific criteria, making it easier for you to access the information when you need it. You can use existing hyperfinds or create your own<\/a>.\u00a0 As a reminder, timekeepers now have access to everyone in a department family, so the hyperfinds are a particularly useful tool for filtering in UKG to only those they may be directly responsible for.<\/p>\n
\nThe first payroll approvals in UKG will occur on Monday, December 30 by 3 pm for bi-weekly paid staff. Ask Mel\u2014your timekeeping questions ahead of the first approval in UKG. If you have not done so already, please ensure you have VPN installed on your computer to access Mel when off the University network, so you can ask Mel questions or complete timekeeping tasks in UKG while you are offsite.<\/p>\n
\nUKG currently contains an estimate<\/u> of an employee\u2019s accrual balances (e.g. vacation, PTO, sick, etc.) as of the pay period prior to go-live. Actual<\/u> accrual balances will not be available until December 31, 2024, and at that time, you can use the view accrual balances QRC <\/a>for help understanding your accrual balance in UKG.<\/p>\nWorkday<\/h2>\n
\nAll 2024 Benefits elections made prior to 12\/5\/2024 are viewable in HRMS and all payroll deductions for 2024 Benefit premiums will be taken from HRMS paychecks.
\nmyURHR contains 2025 Benefit elections and the associated premium costs. To view your 2025 Benefits elections before 1\/1\/25, go to your Benefits and Pay Hub and under Benefits Elections, click on Future Benefit Elections and Costs.
\nPlease note that existing Benefit elections made in HRMS prior to myURHR may display a historical Coverage Begin Date that aligns with the most recent change in HRMS. The current costs for Benefit elections will show as $0 until 1\/1\/25.<\/p>\n![\"Workday](\"https:\/\/www.rochester.edu\/human-resources\/wp-content\/uploads\/2024\/12\/Benefit-Elections.png\")
<\/p>\nReminder: Transaction deadlines
\n<\/strong><\/h2>\nHappening this week<\/h2>\n
\n
\nAdditionally, hourly staff can begin submitting time off requests in UKG.<\/li>\n\n
\nFor department coordinators:
\n<\/strong>Tuesday, December 17, 2024, 2:00 p.m.\u20133:30 p.m.<\/strong><\/a>
\n
\nFor faculty transactions:
\n<\/strong>Wednesday, December 18, 2024, 2:00 p.m.\u20133:30 p.m.<\/strong><\/a>
\n<\/strong><\/li>\n
\n<\/strong>Any reallocations for 2024 pay results after December 18 will need to be processed as journal transfers in UR Financials. Reallocations to 2025 funding sources should be processed as Payroll Accounting Adjustments in myURHR Workday.<\/li>\n<\/ul>\nUpcoming key dates<\/h2>\n
\nDeadline for 2024 one-time payments (211 forms) in HRMS<\/p>\n
\n<\/strong>Deadline for semi-monthly and monthly-paid staff to enter time off requests through December 31 in HRMS<\/p>\n
\nDeadline for last approval in HRMS for semi-monthly & monthly pay cycles<\/p>\n
\nDeadline for off-cycle payment requests for calendar year 2024 out of HRMS<\/p>\n
\nDeadline for first approval in myURHR UKG for bi-weekly pay cycle<\/strong><\/p>\n![\"Selfies](\"https:\/\/www.rochester.edu\/human-resources\/wp-content\/uploads\/2024\/12\/myURHR-Time-Clock-Photo-Collage-843x476.jpg\")
<\/p>\n","protected":false},"excerpt":{"rendered":"