{"id":180832,"date":"2025-01-02T10:05:07","date_gmt":"2025-01-02T15:05:07","guid":{"rendered":"https:\/\/www.rochester.edu\/human-resources\/?p=180832"},"modified":"2025-01-02T13:08:35","modified_gmt":"2025-01-02T18:08:35","slug":"timecard-corrections-guidance","status":"publish","type":"post","link":"https:\/\/www.rochester.edu\/human-resources\/2025\/01\/02\/timecard-corrections-guidance\/","title":{"rendered":"Timecard corrections guidance"},"content":{"rendered":"<p>If a correction to a timecard is needed, please follow the instructions below based on the time period of the change.<\/p>\n<p><strong>Corrections to timecards in HRMS prior to myURHR UKG\u00a0go-live:<\/strong><\/p>\n<ul>\n<li>For biweekly, this is any correction needed prior to 12\/15\/2024<\/li>\n<li>For semimonthly &amp; monthly, this is any correction needed prior 1\/1\/2025<\/li>\n<\/ul>\n<p><strong>Timekeepers\/managers should NOT make corrections in UKG<\/strong> for these time periods as they will not automatically result in payments.<strong><br \/>\n<\/strong><strong><br \/>\nAction: Pay adjustments for time periods in HRMS prior to go-live should be handled via the One-Time Payment process in myURHR Workday.<\/strong> For guidance, please refer to the <a class=\"u-link-pdf\" href=\"https:\/\/tech.rochester.edu\/wp-content\/uploads\/WD-05-One-Time-Payments-QRC.pdf\">Request One-Time Payment QRC<\/a>.<\/p>\n<p>If the timecard correction has an impact on accrual balances (i.e. vacation, PTO, sick),\u00a0please additionally submit a ticket via Ask-URHR (<a href=\"mailto:ask-urhr@ur.rochester.edu\">ask-urhr@ur.rochester.edu<\/a>) with the employee name, employee ID, and dates of the changes. Please note that salaried vacation requests entered into HRMS, but not approved by the 12\/24\/24 Time and Labor deadline, have been processed (approved) and balances will be updated in UKG.<\/p>\n<p><strong>Corrections to timecards processed in myURHR UKG:\u00a0 <\/strong><\/p>\n<ul>\n<li>For biweekly, this is any correction needed for pay periods 12\/15\/2024 or later<\/li>\n<li>For semi-monthly &amp; monthly, this is any correction needed for pay periods 1\/1\/2025 or later<\/li>\n<\/ul>\n<p><strong>Timekeepers\/managers should make corrections in UKG.<\/strong><\/p>\n<p><strong>Action: Historical changes can be entered on the timecard after edits are enabled following the payroll close.<\/strong> This will be by 10 a.m. on the day following the Time and Labor Deadline. Refer to the <em>Managing Timecards: Training for Managers<\/em> or<em> Timekeeping for UKG Advanced Scheduling Populations<\/em> eLearning courses in <a href=\"https:\/\/mypath.rochester.edu\/\">MyPath<\/a> for guidance on making historical corrections.<\/p>\n<p>Once timecard edits have been approved by a timekeeper\/manager in UKG, they will automatically process as part of the next normal pay cycle. If an off-cycle check is warranted, timekeepers\/managers should work with their department coordinator to request an off-cycle check in myURHR Workday. For guidance, please refer to the <a class=\"u-link-pdf\" href=\"https:\/\/tech.rochester.edu\/wp-content\/uploads\/UKG04-Off-Cycle-Check-Request.pdf\">Off-Cycle Check Request QRC<\/a> and the University\u2019s Policy on <a href=\"https:\/\/www.rochester.edu\/policies\/policy\/off-cycle-issuance-of-payroll-payments-on-demand-paychecks\/#:~:text=A%20request%20for%20an%20off,in%20myURHR%20or%20incorrect%20records.\">Off-Cycle Issuance of Payroll Payments<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>If a correction to a timecard is needed, please follow the instructions below based on the time period of the change. Corrections to timecards in HRMS prior to myURHR UKG\u00a0go-live:&hellip;<\/p>\n","protected":false},"author":212,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[356],"tags":[1252],"class_list":["post-180832","post","type-post","status-publish","format-standard","hentry","category-updates","tag-myurhr"],"acf":[],"yoast_head":"<title>Timecard corrections guidance | Office of Human Resources<\/title>\n<meta name=\"description\" content=\"Learn how to correct timecard errors by following the instructions we provide in this post based on the time period of the change.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.rochester.edu\/human-resources\/2025\/01\/02\/timecard-corrections-guidance\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" 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