{"id":182312,"date":"2025-01-13T11:47:45","date_gmt":"2025-01-13T16:47:45","guid":{"rendered":"https:\/\/www.rochester.edu\/human-resources\/?p=182312"},"modified":"2025-01-14T13:27:37","modified_gmt":"2025-01-14T18:27:37","slug":"myurhr-news-roundup-8","status":"publish","type":"post","link":"https:\/\/www.rochester.edu\/human-resources\/2025\/01\/13\/myurhr-news-roundup-8\/","title":{"rendered":"myURHR News Roundup #8: Biweekly timecard approval today by 3 p.m., UKG reminders and tips, recruiting requisition role assignments, and more"},"content":{"rendered":"<p><strong>For managers, coordinators, timekeepers, and department and division finance approvers<\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"<p>For managers, coordinators, timekeepers, and department and division finance approvers<\/p>\n","protected":false},"author":212,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":"","_members_access_role":[],"_members_access_error":""},"categories":[356],"tags":[1252],"class_list":["post-182312","post","type-post","status-publish","format-standard","hentry","category-updates","tag-myurhr"],"acf":{"external":"","hide_featured_image":false,"related":"show_related","style":"","content_modules":[{"acf_fc_layout":"table_of_contents","anchor_id":"","css_classes":"","title":"","content":"","bg_color":"#ffffff","layout":"standard_width","image":"","call_to_action":"","aceppted_headings":["h2"],"ignored_headings":""},{"acf_fc_layout":"text","anchor":"","css_class":"","title":"<h2>Resources<\/h2>","content":"<ul>\r\n \t<li><a href=\"https:\/\/www.rochester.edu\/human-resources\/myurhr\/\">Log in to Workday and UKG<\/a><\/li>\r\n \t<li><a href=\"https:\/\/mel.rochester.edu\/\">Ask Mel<\/a>\u00a0(mel.rochester.edu) your myURHR questions (must be on the University network or connected via VPN)<\/li>\r\n \t<li><a href=\"https:\/\/www.rochester.edu\/human-resources\/professional-success\/myurhr\/support-resources\/\">Support Resources<\/a>\u00a0(including Ask Mel, QRCs, Learning Lives, Office Hours, and more) For any ticket submitted, please include as much detailed information as possible.<\/li>\r\n \t<li><a href=\"https:\/\/www.rochester.edu\/payroll\/calendars\/\"><strong>2025 Payroll calendar<\/strong><\/a><\/li>\r\n \t<li><a href=\"https:\/\/www.rochester.edu\/human-resources\/professional-success\/myurhr\/project-updates\/\"><strong>myURHR News Roundup editions<\/strong><\/a><\/li>\r\n<\/ul>\r\n<h2>Today by 3 p.m.: Biweekly timecard approval<\/h2>\r\n<h3>For managers and timekeepers<\/h3>\r\nTimecards of hourly employees for the December 29, 2024\u2013January 11, 2025 pay period must be reviewed, edited, and approved in UKG by today\u2019s 3 p.m. strict deadline.\r\n\r\n<strong>IMPORTANT: <\/strong><strong>Any pending biweekly timecard employee edits and\/or direct entries in the timecard for the December 29, 2024 \u2013 January 11, 2025 pay period that are not resolved by the 3 p.m. deadline will be rejected.<\/strong><strong> They will then have to be re-entered as historical corrections in the next bi-weekly pay period.<\/strong>\r\n<h2>Popular <a href=\"https:\/\/tech.rochester.edu\/ukg-tutorials\/\">UKG Quick Reference Cards<\/a><\/h2>\r\n<ul>\r\n \t<li><a class=\"u-link-pdf\" href=\"https:\/\/tech.rochester.edu\/wp-content\/uploads\/Respond-to-Time-Off-Requests-from-a-Dataview.pdf\">Respond to time off requests<\/a><\/li>\r\n \t<li><a class=\"u-link-pdf\" href=\"https:\/\/tech.rochester.edu\/wp-content\/uploads\/Editing-a-Time-Off-Request-as-a-Manager-Timekeeper.pdf\">Edit time off requests<\/a><\/li>\r\n \t<li><a class=\"u-link-pdf\" href=\"https:\/\/tech.rochester.edu\/wp-content\/uploads\/Approve_Employee_Timecard_Edits_Attestation.pdf\">Review employee timecard edits<\/a><\/li>\r\n \t<li><a class=\"u-link-external\" href=\"https:\/\/library.ukg.com\/AuthoringOutput\/ResolveTCExceptionsHourlyTC-b.html#opc_nzl_lrb\">Add or edit appropriate pay codes<\/a><\/li>\r\n \t<li><a class=\"u-link-pdf\" href=\"https:\/\/tech.rochester.edu\/wp-content\/uploads\/Meal-Override-and-Cancellation.pdf\">Meal override and cancellation<\/a><\/li>\r\n \t<li><a class=\"u-link-external\" href=\"https:\/\/library.ukg.com\/AuthoringOutput\/ResolveTCExceptionsHourlyTC-b.html\">Resolve exceptions<\/a><\/li>\r\n \t<li><a class=\"u-link-pdf\" href=\"https:\/\/tech.rochester.edu\/wp-content\/uploads\/Approve-Employee-Timecards.pdf\">Approve timecards<\/a><\/li>\r\n \t<li><a class=\"u-link-external\" href=\"https:\/\/library.ukg.com\/AuthoringOutput\/AddEditDeletePunches-b.html\">Add, edit, and\/or delete punches<\/a><\/li>\r\n \t<li><a class=\"u-link-pdf\" href=\"https:\/\/tech.rochester.edu\/wp-content\/uploads\/Work-Rule-Transfer.pdf\">Apply work-rule transfers<\/a><\/li>\r\n<\/ul>\r\n<h3>Important UKG reminders &amp; tips<\/h3>\r\n<h4>Timecard approvals<strong>\r\n<\/strong><\/h4>\r\nWhenever a timekeeper\/manager approves a timecard during the current in-process pay period, it becomes locked and no employee direct edits are allowed unless the approval is removed. If an employee needs to edit their time after an approval has occurred, the individual who approved the timecard must undo that approval by selecting \u201cRemove Approval\u201d for the timecard to be further edited. <strong>Timecards should be reviewed and edited as needed throughout the pay period and then the approval button selected when ready for final confirmation before the deadline.\r\n<\/strong>\r\n\r\nIf you need to make changes to an already approved timecard within the current pay period and are unsure who approved it, <strong>go to the audit tab in UKG and <\/strong><a class=\"u-link-pdf\" href=\"https:\/\/tech.rochester.edu\/wp-content\/uploads\/How-to-View-Who-Has-Approved-a-Timecard.pdf\"><strong>follow these instructions<\/strong><\/a>, so you can contact the individual to remove the approval.\r\n<h4>Time off request approvals<\/h4>\r\nAs a reminder, timekeepers have access to everyone in their department family, which means you could see requests in UKG from staff beyond those you are responsible for. Please be careful to approve requests for only your team members.\r\n\r\nHyperfinds are a particularly useful tool for filtering to specific groups in UKG. You can use existing hyperfinds such as \u201cMy Reports to Employees\u201d or <a class=\"u-link-pdf\" href=\"https:\/\/tech.rochester.edu\/wp-content\/uploads\/Create-Personal-Hyperfinds-Managers-Timekeepers.pdf\">create your own<\/a>.\r\n<h4>Use of UR on-call pay codes<strong>\r\n<\/strong><\/h4>\r\nWhen using the <strong>general on-call pay code (OC)<\/strong> in myURHR UKG, please make sure to enter <strong>units<\/strong>, not hours, in the Amount column. This is similar practice to what happened in HRMS. When selecting the type of on-call (e.g., short or long), input \u201c1\u201d unit to indicate\u00a0the staff member was on-call for that day\/row, rather than the number of hours they were on-call.\r\n\r\nWhen using <strong>special<\/strong> <strong>on-call pay codes (OS)<\/strong> in myURHR UKG, please make sure to enter <strong>hours <\/strong>in the Amount column. This is similar practice to what happened in HRMS.<strong>\r\n<\/strong>\r\n<h4>Manage Timecards vs My Timecard tiles<strong>\r\n<\/strong><\/h4>\r\nIn myURHR UKG, the \u201cManage Timecards\u201d tile and the \u201cMy Timecard\u201d tile offer different views.\r\n\r\nThe Manage Timecards tile allows the manager\/timekeeper to review and approve employee timecards, while the My Timecard tile is your own individual timecard. <strong>When reviewing and approving employee timecards, be sure to select the \u201cManage Timecards\u201d tile, which contains a robust set of pay codes.<\/strong>\r\n<h4><a href=\"https:\/\/www.rochester.edu\/human-resources\/2025\/01\/02\/timecard-corrections-guidance\/\">Timecard corrections guidance<\/a><\/h4>\r\n(Follow instructions in the link based on the time period of the change)\r\n<ul>\r\n \t<li>NEW <a class=\"u-link-pdf\" href=\"https:\/\/tech.rochester.edu\/wp-content\/uploads\/How-to-Create-a-Historical-Correction.pdf\"><strong>historical corrections QRC<\/strong><\/a><\/li>\r\n \t<li><a href=\"https:\/\/myurhr-training.ur.rochester.edu\/ILT_Exercises\/story.html?_gl=1*1r58hrc*_ga*MTIwOTk2MzA3MS4xNjk1MDQ5NDA0*_ga_HV00NPNX1N*MTczMzgzNjA5My4yODAuMC4xNzMzODM2MDk0LjAuMC4w*_ga_NLJHQXH6R7*MTczMzgzOTgzOC4yODkuMS4xNzMzODM5ODc3LjAuMC4w\">View this simulation<\/a> for how to complete historical corrections in UKG timecards. <em>Tip:<\/em> Click on the Timekeeping section and then select the historical corrections #13 box.<\/li>\r\n<\/ul>\r\n<h3>Additional UKG resources<\/h3>\r\n<ul>\r\n \t<li><a href=\"https:\/\/tech.rochester.edu\/faqs\/myurhr-ukg-faqs\/\"><strong>UKG frequently asked questions<\/strong><\/a><\/li>\r\n \t<li><a href=\"https:\/\/rochester.box.com\/s\/94ohv4nsp42r5bx9hhpfab4w37wk70ey\"><strong>myURHR Reports Crosswalk<\/strong><\/a><\/li>\r\n \t<li><a href=\"https:\/\/rochester.box.com\/s\/44v26ldeyobqvci6p8b0o3cx5qyhg97m\"><strong>Leave Management Guide for Use of Accrued Time (with QRCs)<\/strong><\/a><\/li>\r\n<\/ul>\r\n<h2>Recruiting requisition role assignments<\/h2>\r\nUpdate for hiring managers and department coordinators who oversee recruitment activities\r\n\r\nRecruiting role assignments are associated with requisitions and detail what tasks are allowed for each role. They are different from departmental security roles requested via the Authorization Request Application in Workday.\r\n<h3>Department Recruiting Representative vs Interested Party:<\/h3>\r\nDoes your position require you to review and screen candidates who have applied to a posted job requisition? <strong>If yes, you will need to be assigned the department recruiting representative security role on the requisition in Workday. <\/strong>\r\n\r\nA Department Recruiting Rep is involved in the recruiting process and plays a role in reviewing candidates and moving them through the recruitment stages. They have specific responsibilities, such as reviewing candidate profiles and making decisions about whether to move candidates forward in the process or disposition candidates if they do not qualify. For example, <strong>Department Recruiting Reps can:<\/strong>\r\n<ul>\r\n \t<li>Review applications<\/li>\r\n \t<li>Schedule and conduct interviews<\/li>\r\n \t<li>Perform reference checks<\/li>\r\n \t<li>Initiate offers<\/li>\r\n<\/ul>\r\nAn <strong>Interested Party<\/strong>, on the other hand, is someone who is assigned to be informed about the recruitment process but does not have the same level of involvement as a Department Recruiting Representative. Think of the interested party role as \u201cneed to know\u201d and individuals are kept in the loop regarding progress. <strong>Interested parties:<\/strong>\r\n<ul>\r\n \t<li><strong>Can <\/strong>provide candidate feedback at the interview stage<\/li>\r\n \t<li><strong>Can\u2019t<\/strong> complete all of the interview stage tasks such as scheduling interviews or advancing to reference or offer stage<\/li>\r\n<\/ul>\r\n<strong>Action: If you or a member of your team requires the Department Recruiting Representative role on an <u>existing requisition<\/u>, please reach out to your <\/strong><a href=\"https:\/\/www.rochester.edu\/human-resources\/contacts\/human-resources-business-partner-contacts\/\"><strong>HR Business Partner<\/strong><\/a><strong>.<\/strong>\r\n\r\n<strong>For <u>new requisitions<\/u>, when initiating the <\/strong><a class=\"u-link-pdf\" href=\"https:\/\/tech.rochester.edu\/wp-content\/uploads\/WD13-Create-and-Post-Job-Requisition-QRC.pdf\"><strong>Create Job Requisition process<\/strong><\/a><strong>, use the \u201cJustification\u201d text box to include staff and their role assignment. <\/strong><strong>\u00a0<\/strong>\r\n<h3>Additional Workday resources:<\/h3>\r\n<ul>\r\n \t<li><strong>Workday <\/strong><a href=\"https:\/\/tech.rochester.edu\/faqs\/myurhr-workday-faqs\/\"><strong>frequently asked questions<\/strong><\/a><strong> and <\/strong><a href=\"https:\/\/tech.rochester.edu\/myurhr-workday-training\/\"><strong>quick reference cards<\/strong><\/a><\/li>\r\n \t<li><a href=\"https:\/\/rochester.box.com\/s\/q4i92gp7o7hy0kjbit61nwqbsmg4bnls\"><strong>myURHR process flows in Workday<\/strong><\/a><\/li>\r\n \t<li><a href=\"https:\/\/rochester.app.box.com\/s\/yjsexw8oj06mx8vtdqipewsb1k3l88ek\"><strong>Obtaining security role access<\/strong><\/a><\/li>\r\n \t<li>Access and print <a class=\"u-link-pdf\" href=\"https:\/\/tech.rochester.edu\/wp-content\/uploads\/View-and-Print-Payslip.pdf\"><strong>payslips in Workday<\/strong><\/a><\/li>\r\n<\/ul>\r\n<h2>Office Hours and Learning Lives<\/h2>\r\n<h3><a href=\"https:\/\/www.rochester.edu\/human-resources\/professional-success\/myurhr\/support-resources\/#office-hours\">Office Hours<\/a> for Workday and UKG\u2014Join via Zoom<strong>\r\n<\/strong><\/h3>\r\n<a href=\"https:\/\/universityrochester.co1.qualtrics.com\/jfe\/form\/SV_5gUoj4xRTV7H2Ga\">Send questions early<\/a> and then join the session to learn more.\r\n\r\n<strong>For hiring managers:\r\n<\/strong>\r\n<ul>\r\n \t<li><a href=\"https:\/\/events.rochester.edu\/event\/myurhr-workday-open-office-hours-hiring-mangers-4828\"><strong>Monday, January 13, 2025, 2:00 p.m.\u20133:30 p.m.<\/strong><\/a><\/li>\r\n<\/ul>\r\n<strong>For faculty transactions:\r\n<\/strong>\r\n<ul>\r\n \t<li><a href=\"https:\/\/events.rochester.edu\/event\/workday-open-office-hours-faculty-coordinators-439\"><strong>Tuesday, January 14, 2025, 2:00 p.m.\u20133:30 p.m.<\/strong><\/a><\/li>\r\n<\/ul>\r\n<strong>For department coordinators:<\/strong>\r\n<ul>\r\n \t<li><a href=\"https:\/\/events.rochester.edu\/event\/myurhr-workday-open-office-hours-department-coordinators-2924\"><strong>Wednesday, January 15, 2025 2:00 p.m.\u20133:30 p.m.<\/strong><\/a><\/li>\r\n<\/ul>\r\n<h3><a href=\"https:\/\/www.rochester.edu\/human-resources\/professional-success\/myurhr\/support-resources\/#learning-lives\">Learning Lives for UKG<\/a>\u2014<a href=\"https:\/\/mypath.rochester.edu\/\">REGISTER in MyPath<\/a> by searching for Learning Lives<\/h3>\r\n<strong>Note:<\/strong> There are registration deadlines for each session.\r\n\r\n<strong>For timekeepers:\r\n<\/strong>\r\n\r\n<strong>Approving timecards and managing requests<\/strong>\r\n<ul>\r\n \t<li>Wednesday, January 15, 2025, 9:00 a.m.\u201310:00 a.m.<\/li>\r\n \t<li>Friday, January 17, 2025, 1:00 p.m.\u20132:00 p.m.<\/li>\r\n<\/ul>\r\n<strong>Resolving exceptions on hourly employee timecards<\/strong>\r\n<ul>\r\n \t<li>Monday, January 13, 2025, 2:00 p.m.\u20133:00 p.m.<\/li>\r\n \t<li>Thursday, January 16, 2025, 10:00 a.m.\u201311:00 a.m.<\/li>\r\n \t<li>Friday, January 17, 2025, 10:00 a.m.\u201311:00 a.m.<\/li>\r\n<\/ul>\r\n<strong>Additional edits on hourly employee timecards<\/strong>\r\n<ul>\r\n \t<li>Tuesday, January 14, 2025, 11:00 a.m.\u201312:00 p.m.<\/li>\r\n<\/ul>","background_color":"#ffffff","width":"width-medium"}]},"yoast_head":"<title>myURHR News Roundup #8: Biweekly timecard approval today by 3 p.m., UKG reminders and tips, recruiting requisition role assignments, and more | Office of Human Resources<\/title>\n<meta name=\"description\" content=\"Find myURHR news on biweekly timecard approval, UKG reminders and tips, recruiting requisition role assignments, and more.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.rochester.edu\/human-resources\/2025\/01\/13\/myurhr-news-roundup-8\/\" \/>\n<meta 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