A unique 8-digit number assigned to anyone about whom the University or its affiliates wish to maintain identity information. The URID is generated by the Unique ID System, which is managed by University IT.

Today, a URID is generated 24 hours after a new profile is entered in UR Student (students) or HRMS (employees). URID should be used to identify anyone about whom the University or its affiliates maintain information. URID can be used to identify persons with other kinds of relationships, such as alumni, contractors, vendor employees, or donors.

The URID is used as the Student ID. The URID is a different number from the employee ID. UR employees are assigned both a URID and an employee ID.

Occasionally, the URID is erroneously referred to as the Unique ID. It is a unique ID, however it should never be labeled as Unique ID.

This is a way to designate a specific term in a specific academic year. The code is 3 digits, with the first two digits the fiscal year (YYYY) and the last digit the term number. Example: YYT = 161 equates to The first term in the 2016 academic year, that is, fall 2016.

The status of a student with regard to registration for an academic period and program of study.

The classification of a student which indicates the degree level they are pursuing.

Values:

• Undergraduate
• Graduate
• Medical
• ECMS

A recognition for defined in-depth coursework within an academic discipline.

a mixed alpha /numeric data field that indicates the course subject material, and the level of offering for content. An example is BIO101, which breaks down to Biology course and 101 as an entry level course

A unit of measure representing the equivalent of an hour (50 minutes) of instruction. Courses are typically 4 credit hours, of which 150 minutes per week is in the classroom plus an additional 100 minutes per week of independent work.

A student’s legal status with regards to citizenship for a particular country.

In UR Student, ‘Citizenship Status’ consists of two values. Part one allows the following values: Citizen, Permanent Resident or Other.

• “Permanent Resident” is assigned for any student who has reported a LPR visa in the United States (or IM visa from SIS, the UR legacy system of record).
• “Other” is assigned for students who have reported they are not a US citizen but reported United States as their country of citizenship.

Part two reflects the nation state of which a person is legally recognized as a citizen or subject (where part one = citizen). This is often reflected by issuance of a passport from that country. Students may have multiple citizenship statuses in UR Student. Identifying primary country of citizenship is not possible in UR Student.

Examples:

Citizen: Citizen (United States)

Dual citizenship: Citizen (United States) + Citizen (France)

Permanent Resident: Citizen (Peru) + Permanent Resident (United States)

A person of a certain demographic (gender, race, ethnicity, etc.) with insufficient or inadequate representation.

After December 8, 2022, please use the technical definition Institutional Research Collection, Provost Office for all reporting. 

As of Spring 2023, external reporting should continue to use the label 'underrepresented minority'. Internal reporting should instead use the label 'historically marginalized communities'.