University of Rochester
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Style Guide

Rochester Names

A
Administration and Finance, Division of

Capitalize when referring to offices in that division; lowercase in generic use. Do not use an ampersand (&). Do not abbreviate.

He works in the Division of Administration and Finance.
He has worked in university administration and finance for over three decades.
Administrative Annex

Located on the South Campus.

admissions

Admissions is always plural when referring to the Admissions Office or the Office of Admissions. Capitalize as part of the full, official name; lowercase otherwise.

Note that each academic unit of the University (the College, the Eastman School of Music, the School of Medicine and Dentistry, the Simon School and the Warner School) has its own admissions office. Be clear as to which office you are are referring. There is no "University" admissions office.

Alexander Palestra

Located inside Goergen Athletic Center on the the River Campus. Home site for University intercollegiate basketball and volleyball, with permanent seating for 2,200.

Palestra is acceptable on first reference.

Ambulatory Care Facility

Located in the Medical Center.

Anderson Tower

Residence hall located on the River Campus in Founders Court.

Arthur Kornberg Medical Research Building

Located in the Medical Center. Kornberg Building acceptable on second reference.

B
Bausch & Lomb Hall

Located on the River Campus. Use the ampersand. Department of Physics and Astronomy.

Board of Trustees

Capitalize the complete, formal name; lowercase otherwise.

The Board of Trustees will meet.
The trustees will meet.
The board will meet.

Capitalize trustee when it appears before a name.

Mary Brown, trustee since 1994
Trustee Mary Brown
buildings

Capitalize building names; can omit "Hall," "Building," etc. in informal writing and on second reference.

Wallis Hall
Rush Rhees Library
Drama House
He walks from Schlegel to Hoyt each morning.
Administrative Annex Robert B. Goergen Athletic Center
  Alexandra Palestra
  Edmund A. Hajim Alumni Gymnasium
  Field House
  Pool and courts
  Squash and Racquetball Center
Mt. Hope Professional Building
Ambulatory Care Facility Goler House New York State Center for Advanced Technology
Susan B. Anthony Halls
  Danforth Dining Center
  Gannett Hall
  Gates Hall
  Hollister Hall
  Morgan Hall
Graduate Maisonettes River Road Buildings
  River Road Laboratory
  River Road Residence
Bausch & Lomb Hall Harkness Hall Rush Rhees Library
Burton Hall Hill Court
  Chambers House
  Fairchild House
  Gale House
  Kendrick House
  Munro House
  Slater House
Sage Art Center
James P. Wilmot Cancer Center Hoeing Hall Schlegel Hall
Center for Optoelectronics and Imaging Hopeman Engineering Building Carol G. Simon Hall
Central Utilities Plant Hoyt Hall Spurrier Hall
Computer Studies Building Hutchison Hall
  Hubbell Auditorium
  Lander Auditorium
Strong Auditorium
Computing Center Hylan Building Strong Memorial Hospital
Crosby Hall Interfaith Chapel Supplies & Accounts Building
de Kiewiet Tower Arthur Kornberg Medical Research Building Taylor Hall
Dewey Hall Laboratory for Laser Energetics Tiernan Hall
Frederick Douglass Building
  Bookstore
  Dining Center
  The Meliora
Lattimore Hall Todd Union
Drama House Lovejoy Hall Towne House
Eastman Dental Center Mail Services Building University Park
Facilities and Services Building Medical Center Annex Valentine Tower
Fairbank Alumni House School of Medicine and Dentistry Wallis Hall
Fauver Stadium Medieval House Whipple Park Apartments
Founders Court
  Anderson Tower
  Wilder Tower
Meliora Hall Wilmot Building
Gavett Hall Morey Hall
  Eastman Kodak Colonnade
Wilson Commons
Gilbert Hall Mt. Hope Campus
  575 Mt. Hope Ave.
  590 Mt. Hope Ave.
  630 Mt. Hope Ave. (Peter Barry House)
  668 Mt. Hope Ave. (Ellwanger & Barry Bldg.)
  685 Mt. Hope Ave. (Fairbank Alumni House)
  692 Mt. Hope Ave. (Patrick Barry House)
Helen Wood Hall
Burton Hall

Located on the River Campus in the Residence Quad.

C
campuses

Capitalize campus when used in conjunction with a specific campus name; lowercase otherwise.

River Campus
Eastman Campus
South Campus
Mt. Hope Campus
Medical Center
He rides his bike to campus.
Carol G. Simon Hall

Located on the River Campus. Administrative, faculty, and Ph.D. offices of the William E. Simon Graduate School of Business Administration; Margaret Warner Graduate School of Education and Human Development faculty offices; teaching laboratories of the Institute of Optics.

Center for Optoelectronics and Imaging

Located on the South Campus. May be abbreviated COI on second reference.

Central Utilities Plant

Located on the River Campus.

Chambers House

Residence hall located on the River Campus in Hill Court.

College, the

Capitalize "College" when referring to the College of Arts, Sciences, and Engineering, the principal undergraduate unit of the University.

When it is necessary to identify the disciplines of the College, the following format is preferred:

the College of Arts, Sciences, and Engineering

Never use "the College of Arts and Sciences." The School of Engineering and Applied Sciences is a part of the College.

Lowercase arts and sciences in text generally.

The school has a strong tradition in the arts and sciences

When used in text, lowercase "the" and capitalize "College." Use of "the College" is acceptable on first reference.

colleges and schools

The University comprises six colleges:

The College of Arts, Sciences, and Engineering (the College is acceptable on first reference)
Eastman School of Music
School of Medicine and Dentistry
School of Nursing
William E. Simon Graduate School of Business Administration
Margaret Warner Graduate School of Education and Human Development

The Eastman School, the Simon School, and the Warner School may be used on second reference. Other variations and combinations are avoided.

Computer Studies Building

Located on the River Campus. Departments of Computer Science and Electrical and Computer Engineering; Carlson Library.

Crosby Hall

Located on the the River Campus in the Residence Quad.

D
Danforth Dining Center

Dining hall located in the Susan B. Anthony Halls on the River Campus.

de Kiewiet Tower

Residence hall located on the South Campus.

Dewey Hall

Located on the River Campus. Margaret Warner Graduate School of Education and Human Development administrative and faculty offices; William E. Simon Graduate School of Business Administration faculty offices; Counseling & Mental Health Services.

Drama House

Residence hall located on the River Campus in the Fraternity Quad.

E
Eastman Campus

Located in downtown Rochester, to the north of the River Campus. Comprises the Eastman School of Music, Eastman Theatre, the Eastman Student Living Center, the Miller Center (formerly known as Eastman Place), and the Sibley Music Library.

Eastman Dental Center

Located at the Medical Center.

Eastman School of Music

May be shortened to "Eastman School" on second reference, but not to simply "Eastman." Do not abbreviate to ESM in formal writing.

Eastman Theatre

Not "Theater." Located on the Eastman Campus.

Edmund A. Hajim Alumni Gymnasium

Located in the Robert B. Goergen Athletic Center on the River Campus. Offices of Athletics and Recreation, multipurpose rooms, fitness center, weight rooms.

F
Fairbank Alumni House

Located on Mt. Hope Campus.

Fairchild House

Residence hall located on the River Campus in Hill Court.

faze, phase, Phase

Faze is a verb meaning to disturb or disconcert.

Nothing ever seemed to faze her.

Phase is a noun meaning a step or part of process, or as a verb meaning to carry out in stages.

We are ready to begin the next phase of the project.
We plan to phase in these changes over the next year.

"Phase" is a nickname given to the Hill Court residence halls. Avoid use in formal writing.

Fauver Stadium

Located on the River Campus. 5,000-seat, concrete-and-brick stadium with artificial turf and lights. Also houses coed training room, and has a 400-meter track encircling playing field. Site of intercollegiate field hockey, lacrosse, football, track and field, and soccer. Planning and Project Management, second floor. At the south end of the stadium building are the River Campus parking offices and University Computer Sales.

Field House

Located in the Robert B. Goergen Athletic Center on the River Campus. 12,000-square-foot indoor playing surface covered by artificial turf, with one-eighth-mile running track around the perimeter.

Founders Court

Student residence located on the River Campus. Includes Anderson Tower and Wilder Tower.

Frederick Douglass Building

Located on the River Campus. A student dining center; meeting rooms; River Campus bookstore; The Meliora (formal/informal dining).

G
Gale House

Residence hall located in Hill Court on the River Campus.

Gannett Hall

Residence hall located in the Susan B. Anthony Halls on the River Campus.

Gates Hall

Residence hall located in the Susan B. Anthony Halls on the River Campus.

Gavett Hall

Located on the River Campus. Offices, classrooms, and laboratories of the Department of Chemical Engineering; office of the Department of Biomedical Engineering; laboratories of the Department of Mechanical Engineering and of the Institute of Optics.

Gilbert Hall

Located on the River Campus in the Residence Quad.

Goler House

Graduate student residence located adjacent to the Medical Center. Full name is George Washington Goler House; Goler House is acceptable in all cases.

Golisano Children's Hospital at Strong

Part of the Medical Center. Can be shortened to Golisano Children's Hospital on second reference.

Graduate Living Center Maisonettes

Graduate student residences located on the South Campus. May be abbreviated to GLC Maisonettes.

H
Harkness Hall

Located on the River Campus. Offices of the Departments of Economics and Political Science; Wallis Institute.

Helen Wood Hall

Located in the Medical Center. School of Nursing; Program for Pediatrics; Departments of Community and Preventive Medicine and Family Medicine; classrooms.

Hill Court

Complex of residence halls located on the north end of the River Campus.

  • Chambers House
  • Fairchild House
  • Gale House
  • Kendrick House
  • Munro House
  • Slater House
Hoeing Hall

Located on the River Campus in the Residence Quad.

Hopeman Engineering Building

Located on the River Campus. Offices, classrooms, and laboratories of the Departments of Electrical and Computer Engineering and Mechanical Engineering.

Hoyt Hall

Located on the River Campus. Houses a 300-seat auditorium for lectures, meetings, films, and conferences.

Hutchison Hall

Located on the River Campus. Undergraduate Program in Biology and Medicine; Departments of Biology, Chemistry, and Earth and Environmental Sciences; a greenhouse complex; Hubbell Auditorium; Lander Auditorium.

Hylan Building

Located on the River Campus. Departments of Mathematics and Statistics; Office of Research and Project Administration.

i
Institute of Optics, the
Interfaith Chapel

Located on the River Campus. May be referred to as "the chapel" on second reference.

k
Kendrick House

Residence hall located on the River Campus in Hill Court.

L
Laboratory for Laser Energetics

Located on the South Campus. LLE is acceptable on second reference. Can also be referred to as "Laser Lab" in informal writing.

Lattimore Hall

Located on the Eastman Quadrangle on the River Campus. Office of the Registrar; Offices of the Dean of the College and of the Dean of the School of Engineering and Applied Sciences; College Center for Academic Support; College Center for Study Abroad and Interdepartmental Programs; Center for Excellence in Teaching and Learning; Orientation Office; Departments of Anthropology, Linguistics, Modern Languages and Cultures, and Philosophy; Susan B. Anthony Institute for Gender and Women's Studies; American Sign Language Lab; a 153-seat auditorium; classroom and seminar rooms.

library, libraries

Capitalize as part of a full official name; lowercase otherwise.

Libraries at the University include:

River Campus

  • Rush Rhees Library
  • Art and Music Library
  • Chester F. Carlson Science Library (science and engineering)
  • Government Documents & Microtext Center
  • Koller-Collins Graduate English Center
  • Laboratory for Laser Energetics Library
  • Management Library
  • Multimedia Center
  • Physics-Optics-Astronomy (POA) Library
  • Rossell Hope Robbins Library
  • Department of Rare Books, Special Collections and Preservation

Eastman School of Music

  • Sibley Music Library

Medical Center

  • Edward G. Miner Library

Memorial Art Gallery

  • Charlotte Whitney Allen Library
LLE

Laboratory for Laser Energetics. Abbreviation acceptable on second reference.

Lovejoy Hall

Located on the River Campus in the Residence Quad.

M
Mail Services Building

Located on W. Henrietta Rd., to the east of the Medical Center.

Maintenance-Transportation Building

Located on the River Campus.

Margaret Warner Graduate School of Education and Human Development

May be shortened to "Warner School" on second reference, but not to simply "Warner." Avoid other constructions of the name.

Medical Center

The Medical Center is both a geographic and administrative unit of the University, comprising the School of Medicine and Dentistry, School of Nursing, Strong Memorial Hospital, Eastman Dental Center, and the Arthur Kornberg Medical Research Building.

Always capitalized. Do not shorten to "Med Center" in formal writing.

Medical Center Annex

Research building located at the Medical Center.

medical school

Lowercase when referring to the University's School of Medicine and Dentistry on second refernce.

She graduated from the School of Medicine and Dentistry in 1999. During her time at the medical school, she became interested in patients' rights.
Medieval House

Student residence located on the River Campus in the Fraternity Quad.

Meliora

University motto; commonly translated from the Latin as "always better." Always capitalized; do not set in italics.

Meliora, The

Dining facility (formerly known as the Faculty Club) located inside the Frederick Douglass Building on the River Campus.

Meliora Hall

Located on the River Campus. Office of the Bursar; Office of Student Financial Assistance; College Career Center; Departments of Brain and Cognitive Sciences and Clinical and Social Psychology; Center for Visual Science; River Campus Copy Center; administrative offices; and general classroom facilities.

Meliora Weekend

Always capitalize the name of the event.

Memorial Art Gallery

Always capitalized. May be referred to as "the art gallery" when the context is clear. Avoid the abbreviation MAG in running text.

Morey Hall

Located on the River Campus. Departments of English and Art and Art History; Frederick Douglass Institute for African and African-American Studies; Department of Naval Science; Office of Dean of Students; Office of Minority Student Affairs; Higher Education Opportunity Program; and International Student Office.

Mt. Hope Campus

Always capitalized. Always abbreviated Mt.

Mt. Hope Family Center
Mt. Hope Professional Building

Located at the Medical Center.

Morgan Hall

Residence hall located in the Susan B. Anthony Halls on the River Campus.

Munro House

Residence hall located on the River Campus in Hill Court.

N
New York State Center for Advanced Technology

Located on the River Campus.

nursing school

Lowercase when referring to the University's School of Nursing on second reference.

She graduated from the School of Nursing.
She graduated from the nursing school.
O
Omega laser

The world's most powerful ultraviolet laser; housed at the Laboratory for Laser Energetics.

P
Patrick Barry House

Located on Mt. Hope Campus.

Peter Barry House

Located on Mt. Hope Campus.

phase, faze, Phase

See faze, phase, Phase.

R
River Campus

Always capitalized. In running text, precede with "the."

The building is located on the River Campus.

The River Campus is a geographic designation. Do not confuse with the College; the River Campus is home to the College, the Simon School, and the Warner School.

River Road Complex

Located on the South Campus. Comprises River Road Laboratory and River Road Residence, a residence hall for graduate students.

Robert B. Goergen Athletic Center

May be shortened to Goergen Center on second reference.

Located on the River Campus. Edmund A. Hajim Alumni Gymnasium, offices of Athletics and Recreation, multipurpose rooms, fitness center, weight rooms; Alexander Palestra, home site for University intercollegiate basketball and volleyball, with permanent seating for 2,200; Field House, with 12,000-square-foot indoor playing surface covered by artificial turf, with one-eighth-mile running track around the perimeter; Speegle-Wilbraham Aquatic Center; four indoor tennis courts, and three recreational basketball courts; Squash and Racquetball Center with five international-size squash courts and two racquetball courts.

Rochester

May be used to refer to the University of Rochester, if the context is clear.

He graduated from Rochester in 1989.
The event is open to all Rochester students.
Rush Rhees Library

Located on the River Campus. Departments of History and Religion and Classics, and the Film Studies program; Multidisciplinary Language Lab; principal library for the River Campus.

S
Sage Art Center

Located on the River Campus. Teaching and studio facilities for visual arts programs.

Schlegel Hall

Located on the River Campus. William E. Simon Graduate School of Business Administration's M.B.A. programs, Computing Center, Career Services, Executive Development Program, and classrooms.

school

Capitalize as part of a full official name; lowercase otherwise.

School of Nursing
medical school
School of Medicine and Dentistry

Capitalize when complete official name is used. Do not capitalize references to "the medical school." Do not abbreviate as SMD in formal writing.

School of Nursing

Capitalize when complete official name is used. Do not capitalize references to "the nursing school."

Simon School

Can be used for William E. Simon Graduate School of Business Administration on second reference. Other variations and combinations are discouraged.

Slater House

Residence hall located on the River Campus in Hill Court.

South Campus

Located to the southwest of the River Campus and the Medical Center. Comprises the University Park, Whipple Park and River Road residence complexes, the Laboratory for Laser Energetics, and the Center for Optoelectronics and Imaging. In running text, precede with a "the."

The building is located on the South Campus.
Spurrier Hall

Located on the River Campus. Dance studio and music rooms; Employee Assistance Program.

Strong Auditorium

Located on the River Campus. Two halls, seating 1,000 and 400, used for lectures, films, stage productions, and concerts.

Strong Health

Network of hospitals, clinics, and health care providers affiliated with the University. Only use when referring to the network as a whole.

Strong Memorial Hospital

Located on the Medical Center campus, Strong Memorial Hospital is the main clinical component for the Strong Health network and for clinical education at the School of Medicine and Dentistry and the School of Nursing. Can be referred to as Strong on second reference. Do not abbreviate as SMH in formal writing.

Supplies and Accounts Building

Located in the Medical Center.

T
Taylor Hall

Located on the River Campus. Academic Technology Services terminal facility; Center for Electronic Imaging Systems.

Tiernan Hall

Located on the River Campus in the Residence Quad.

Todd Union

Located on the River Campus. Noteworthy as one of the first student unions in the United States, essentially replaced by Wilson Commons. Houses the offices of the College's Department of Music, the International Theatre Program, the Campus Postal Unit, a bank, Todd Theater, and the student-run campus radio station, WRUR-AM and FM.

Towne House

Located at the Medical Center. East Wing—Human Resources; Clinical Practice Evaluation; Security; Planning and Project Management; University Audit. Center—Residence Hall; Neurology Clinical Trials Coordination Center; Counseling & Mental Health Services; Finance. West Wing—University Computing & Systems Center; Telecommunications.

trustees

Capitalize trustee when it appears before a name.

Mary Brown, trustee since 1994
Trustee Mary Brown

See Board of Trustees

U
University Athletic Association

Athletic association of which the University is a member. May be abbreviated UAA on second reference.

University of Rochester

The University of Rochester comprises the College (arts, sciences, and engineering), the Eastman School of Music, the School of Medicine and Dentistry, the School of Nursing, the William E. Simon Graduate School of Business Administration, the Margaret Warner Graduate School of Education and Human Development, and the Memorial Art Gallery

When "the" precedes "University of Rochester" or "University" in running text, it is not capitalized.

"University," when referring to the University of Rochester, is always capitalized.

"Rochester" may be used to refer to the University of Rochester when the meaning is clear.

Do not use the abbreviation UR or U of R to refer to the University in formal writing.

See UR.

University of Rochester Medical Center

See Medical Center.

University Park

Student residence located on the South Campus.

UR

Do not use an an abbreviation for the University in general publications. A few exceptions for graphic reasons or as a play on words have been sanctioned.

See University of Rochester.

V
Valentine Tower

Student residence located on the South Campus.

W
Wallis Hall

Located on the River Campus. University executive offices; Office of Admissions for the College.

Warner School

Can be used for the Margaret Warner Graduate School of Education and Human Development on second reference. Other variations and combinations should be discouraged.

Whipple Park Apartments

Student residence located on the South Campus.

Wilder Tower

Residence hall located on the River Campus in Founders Court.

William E. Simon Graduate School of Business Administration

May be shortened to "Simon School" on second reference, but not to simply "Simon." Avoid other constructions of the name.

Wilmot Building

Located on the River Campus. Offices, seminar rooms, and laboratory facilities for the Institute of Optics.

Wilson Commons

Located on the River Campus. The campus center with student organization offices, a recreation center, lounges, meeting and performing facilities, dining services; Office of the Vice President and College Dean of Students: the Common Ground coffeehouse; William H. Stackel Meeting Room; Hartnett Art Gallery; Arthur J. May Multi-Purpose Room; Samuel M. Havens Lounge; Fred Gowen Room; Ruth Merrill Student Organization Center; George Graham Smith Plaza.

Y
Yellowjackets

Nickname for the University athletic teams. May be used alone if the context is clear.

The Yellowjackets made their first appearance in the playoffs.

'Jackets is also acceptable on second reference.

It was an easy win for the 'Jackets, who scored a season-high 12 runs.

Also the name of a student a cappella group.


Last modified: Tuesday, 17-Jan-2012 15:25:22 EST