{"id":4216,"date":"2024-11-12T14:53:01","date_gmt":"2024-11-12T19:53:01","guid":{"rendered":"https:\/\/www.rochester.edu\/office-global-engagement\/?page_id=4216"},"modified":"2026-08-18T16:50:31","modified_gmt":"2026-08-18T20:50:31","slug":"checklist","status":"publish","type":"page","link":"https:\/\/www.rochester.edu\/office-global-engagement\/travel\/checklist\/","title":{"rendered":"Checklist for Travelers"},"content":{"rendered":"","protected":false},"excerpt":{"rendered":"","protected":false},"author":36,"featured_media":0,"parent":4096,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"page-templates\/one-column.php","meta":{"_acf_changed":false,"footnotes":"","_members_access_role":[],"_members_access_error":""},"class_list":["post-4216","page","type-page","status-publish","hentry"],"acf":{"lead_in":"","display_title":"","subtitle":"","call_to_action":"","hero_image_placement":"no_image","hero_media":"images","hero_pattern_option":"","hero_video":"","hero_image_landing":"","hero_image_landing_two":"","hero_image_landing_three":"","content_modules_above":[{"acf_fc_layout":"card_grid","anchor":"","css_class":"pt-0 mt-0","title":"","description":"Faculty, staff, and students can explore the pre-departure checklist on this page to get ready for travel abroad. You can also download and print these checklists to help you prepare.","background_color":"#FFFFFF","width":"width-medium","columns":"2","cards":[{"card_title":"<p class=\"u-card-title\">Faculty and staff checklist download<\/p>\r\n(check back soon)","card_text":"","card_background_color":"#f4f4f4","card_hover_color":"#283faf","card_link":"","card_hover_arrow":"hover_arrow","card_image":"","card_image_size":"","card_image_placement":"","card_image_hover_state":"hover_fade","card_image_link":""},{"card_title":"<p class=\"u-card-title\">Student checklist download<\/p>\r\n(check back soon)","card_text":"","card_background_color":"#f4f4f4","card_hover_color":"#283faf","card_link":"","card_hover_arrow":"hover_arrow","card_image":"","card_image_size":"","card_image_placement":"","card_image_hover_state":"hover_fade","card_image_link":""}]},{"acf_fc_layout":"accordion_new","anchor_id":"","classes":"pt-30","title":"<h2>Step one: Research your destination and make safety preparations<\/h2>","description":"Use the <a class=\"u-link-external\" href=\"http:\/\/www.rochester.edu\/global\/planner\/\">Worldcue Planner<\/a> (Net ID required) to get destination-specific information. You can also reference <a class=\"u-link-external\" href=\"https:\/\/wwwnc.cdc.gov\/travel\/destinations\/list\/\">CDC<\/a> and <a class=\"u-link-external\" href=\"https:\/\/travel.state.gov\/content\/travel\/en\/international-travel\/International-Travel-Country-Information-Pages.html\">US Department of State<\/a> resources.","background":"plain","background_color":"#ffffff","style":"row_blank","expand":"no","accordions":[{"acf_fc_layout":"accordion","accordion_title":"High-risk destinations","icon":"","row_content":"If you're a student, or you\u2019re leading a program or trip involving students, you must receive approval if traveling to a high-risk destination. Visit our <a href=\"https:\/\/www.rochester.edu\/office-global-engagement\/travel\/reviews\/\">High-Risk Travel page<\/a> to learn more.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"US sanctions","icon":"","row_content":"Certain countries and regions are subject to US economic and trade sanctions by the Office of Foreign Assets Control (OFAC) of the US Department of the Treasury. For the most up-to-date list, visit the <a class=\"u-link-external\" href=\"https:\/\/www.treasury.gov\/resource-center\/sanctions\/Programs\/Pages\/Programs.aspx\">OFAC\u202fSanctions Programs and Country Information page<\/a>.\r\n\r\nAny proposed transaction, contract, collaboration, purchase, or other transaction in, or involving, a sanctioned country or entity (whether governmental, non-profit, or commercial), or individual based in a sanctioned country, should be discussed in advance with the University\u2019s\u202f<a href=\"https:\/\/www.rochester.edu\/orpa\/\">Office of Research and Project Administration\u202f(ORPA)<\/a>.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Research","icon":"","row_content":"If you're conducting research during your time abroad, visit our <a href=\"https:\/\/www.rochester.edu\/office-global-engagement\/research-operations\/\">International Research Operations page<\/a> for specific guidelines.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Information security","icon":"","row_content":"International travelers with laptops, phones, and other mobile devices risk their information security through possible loss, seizure, or tampering. To reduce the risks, read <a class=\"u-link-external\" href=\"http:\/\/tech.rochester.edu\/security\/international-travel-guidelines\/\">University IT\u2019s\u202fInformation Security Guidelines for International Travel<\/a>.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Safety preparation","icon":"","row_content":"Visit our <a href=\"https:\/\/www.rochester.edu\/office-global-engagement\/travel\/emergency-resources\/\">Emergency Resources While Abroad page<\/a> to familiarize yourself with emergency protocols. The Center for Education Abroad as also compiled <a class=\"u-link-external\" href=\"https:\/\/www.rochester.edu\/education-abroad\/students\/life-abroad\/safety\/\">additional safety recommendations<\/a> that you can review.","accordion_anchor":""}]},{"acf_fc_layout":"accordion_new","anchor_id":"","classes":"pt-30","title":"<h2>Step two: Apply for your passport and obtain any necessary visas<\/h2>","description":"Research the visa requirements and timelines well in advance of your departure as it can be a lengthy process.\r\n<ul>\r\n \t<li><strong>US citizens<\/strong>\u202fcan\u202fapply for a passport directly through the US State Department. Please review the\u202f<a class=\"u-link-external\" href=\"https:\/\/travel.state.gov\/content\/passports\/en\/passports\/information\/processing-times.html\">processing times<\/a>\u202fand\u202f<a class=\"u-link-external\" href=\"https:\/\/travel.state.gov\/content\/passports\/en\/passports\/services\/expedited.html\">expedited services<\/a>.<\/li>\r\n \t<li><strong>Non-US citizens\u202f<\/strong>can obtain a visa from your destination country\u2019s\u202f<a class=\"u-link-external\" href=\"https:\/\/embassy.goabroad.com\/\">embassy or consulate in the US<\/a>.<\/li>\r\n<\/ul>\r\nWe have also negotiated a reduced rate with <a class=\"u-link-external\" href=\"https:\/\/visacentral.com\/?login=Rochester\">VisaCentral<\/a>, a visa and passport services vendor. For a fee, they can assist you with routine and expedited applications.","background":"plain","background_color":"#ffffff","style":"row_blank","expand":"no","accordions":[{"acf_fc_layout":"title","sub_heading":"Additional details"},{"acf_fc_layout":"accordion","accordion_title":"Proof of evacuation and repatriation coverage","icon":"","row_content":"If you\u2019re required to show proof of evacuation and repatriation coverage to obtain a visa or other travel document,\u202f<a class=\"u-link-external\" href=\"https:\/\/fs22.formsite.com\/URglobal\/CoverageRequest\/index.html?1508950349333\">request a letter online<\/a>. In order to receive this letter, your travel must be considered University-sponsored or supported.\u202fVisit our <a href=\"https:\/\/www.rochester.edu\/office-global-engagement\/travel\/insurance\/\">Travel Insurance page<\/a> for more information.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"International students and scholars: Consult with us","icon":"","row_content":"International students and scholars should always consult advisors at the\u202f<a class=\"u-link-external\" href=\"https:\/\/www.rochester.edu\/college\/abroad\/\">Center for Education Abroad<\/a>\u202fand\u202f<a class=\"u-link-external\" href=\"https:\/\/www.iso.rochester.edu\/\">International Services Office<\/a> before leaving the US to ensure you can return without incident. If you have a single-entry US visa and you plan to return to the US, you\u2019ll need to obtain a new US visa while you\u2019re abroad.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Undergraduate students: Financial aid coverage","icon":"","row_content":"If your Visa application requires proof of financial aid\/scholarships, contact the\u202f<a class=\"u-link-external\" href=\"https:\/\/enrollment.rochester.edu\/financial-aid\/contact-us\/\">Financial Aid Office<\/a>. You can also explore additional visa and passport resources on the <a class=\"u-link-external\" href=\"https:\/\/www.rochester.edu\/education-abroad\/students\/passports-visas\/\">Center for Education Abroad website<\/a>.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Researchers: Work permits","icon":"","row_content":"<span class=\"TextRun SCXW157275510 BCX0\" lang=\"EN-US\" xml:lang=\"EN-US\" data-contrast=\"auto\"><span class=\"NormalTextRun SCXW157275510 BCX0\"><a href=\"https:\/\/www.rochester.edu\/office-global-engagement\/research-operations\/visas-passports\/\">Review guidance regarding visa and work permits specifically for researchers or those working internationally<\/a>.<\/span><\/span>","accordion_anchor":""}]},{"acf_fc_layout":"text","anchor":"","css_class":"pt-30","title":"<h2>Step three: Book your travel<\/h2>","content":"The University\u2019s preferred travel vendors are\u202f<a class=\"u-link-external\" href=\"http:\/\/www.deprezmeetings.com\/groups\/U_of_R\/index2.shtml\">DePrez Travel Group<\/a>\u202fand\u202f<a class=\"u-link-external\" href=\"http:\/\/towncountrytravel.com\/\">Town and Country Travel<\/a>. When possible, please arrange your travel through one of these two agencies.","background_color":"#ffffff","width":"width-medium"},{"acf_fc_layout":"text","anchor":"","css_class":"pt-30","title":"<h2>Step four: Register your travel<\/h2>","content":"Visit our <a href=\"https:\/\/www.rochester.edu\/office-global-engagement\/travel\/registry\/\">Travel Registry page<\/a> for full details on how to register your travel, both with the University and with the embassy of your country of citizenship.","background_color":"#ffffff","width":"width-medium"},{"acf_fc_layout":"text","anchor":"","css_class":"pt-30","title":"<h2>Step five: Attend training<\/h2>","content":"More details about training opportunities for students, faculty, and trip leaders are being developed. Stay tuned!","background_color":"#ffffff","width":"width-medium"},{"acf_fc_layout":"accordion_new","anchor_id":"","classes":"pt-30","title":"<h2>Step six: Review your health insurance<\/h2>","description":"It\u2019s important to understand what health coverage you\u2019ll have while abroad. Health insurance is different than <a href=\"#travel-insurance\">travel insurance<\/a>.","background":"plain","background_color":"#ffffff","style":"row_blank","expand":"no","accordions":[{"acf_fc_layout":"title","sub_heading":"Student health insurance"},{"acf_fc_layout":"accordion","accordion_title":"Enrolled with University insurance","icon":"","row_content":"If you are enrolled in the University Student Health Insurance Plan, print your ID card at the\u202f<a class=\"u-link-external\" href=\"https:\/\/www.aetnastudenthealth.com\/en\/school\/686156\/index.html\">Aetna Student Health website<\/a>.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"On your own insurance plan","icon":"","row_content":"If you are on your own, or on your parents\u2019, health insurance:\r\n<ul>\r\n \t<li>Obtain a copy of your health insurance ID card.<\/li>\r\n \t<li>Check with your insurance provider to see what they cover internationally. Some topics to ask your provider about include:\r\n<ul>\r\n \t<li>Medical emergency coverage<\/li>\r\n \t<li>Obtaining prescription drugs overseas<\/li>\r\n \t<li>Locating health service providers abroad<\/li>\r\n \t<li>How to obtain a copy of your health insurance card<\/li>\r\n<\/ul>\r\n<\/li>\r\n<\/ul>","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Wish to enroll in University insurance","icon":"","row_content":"If you wish to enroll in the University Student Health Insurance Plan, email the UHS Insurance Advisor at <a href=\"mailto:insurance@uhs.rochester.edu\">insurance@uhs.rochester.edu<\/a>\u202ffor assistance with the enrollment process. If you make changes to your health insurance, be aware of the start and end dates to avoid any gap in coverage.","accordion_anchor":""},{"acf_fc_layout":"title","sub_heading":"Faculty and staff health insurance"},{"acf_fc_layout":"accordion","accordion_title":"Enrolled in University insurance","icon":"","row_content":"If you are currently enrolled in a University health plan, review these resources:\r\n<ul>\r\n \t<li><a class=\"u-link-external\" href=\"https:\/\/bcbsglobalcore.com\/Account\/Login?ReturnUrl=%2F\">BCBS Global Core<\/a>: Search providers, get news alerts and access emergency information and medical translations.\r\n<ul>\r\n \t<li>Note: When you initially visit the website, you must enter the first three letters of your insurance ID. Those letters are: \u201cURL.\u201d For all University of Rochester health plan members, these letters are the same.<\/li>\r\n<\/ul>\r\n<\/li>\r\n \t<li><a class=\"u-link-external\" href=\"https:\/\/bcbsglobalcore.com\/Assets\/Documents\/bcbsglobalcore-brochure-English.pdf\">Print your BCBS Global Core brochure (PDF)<\/a> and carry it while abroad.<\/li>\r\n \t<li><a class=\"u-link-external\" href=\"https:\/\/bcbsglobalcore.com\/Home\/MobileApp\/\">Download the BCBS Global Core mobile app<\/a>, available for iPhone and Android.<\/li>\r\n<\/ul>","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Not enrolled in University insurance","icon":"","row_content":"If you are not currently enrolled in a University health plan, check with your insurance provider to see what they cover internationally. Some topics to ask your provider about include:\r\n<ul>\r\n \t<li>Medical emergency coverage<\/li>\r\n \t<li>Obtaining prescription drugs overseas<\/li>\r\n \t<li>Locating health service providers abroad<\/li>\r\n \t<li>How to obtain a copy of your health insurance card<\/li>\r\n<\/ul>","accordion_anchor":""}]},{"acf_fc_layout":"accordion_new","anchor_id":"","classes":"pt-30","title":"<h2>Step seven: Visit a health professional<\/h2>","description":"All travelers are encouraged to make appointments with their primary care physicians for a pre-departure physical\u202f<strong>at least 60 days in advance of travel<\/strong>. You should also discuss immunizations, prescriptions, and advice tailored to specific destinations and health conditions.\r\n\r\nReview our <a href=\"https:\/\/www.rochester.edu\/office-global-engagement\/travel\/health-wellbeing\/\">Health and Wellbeing Travel Preparation Guide<\/a> to learn more, and explore additional resources below.","background":"plain","background_color":"#ffffff","style":"row_blank","expand":"no","accordions":[{"acf_fc_layout":"accordion","accordion_title":"Passport Health Travel Clinic","icon":"","row_content":"For a fee,\u202f\u202f<a class=\"u-link-external\" href=\"https:\/\/www.passporthealthusa.com\/locations\/ny\/rochester\/133\/\">Passport Health<\/a>\u202fpartners with the University to offer comprehensive travel services to individuals planning an overseas trip. Its healthcare professionals are travel experts who can help you plan a safe, worry-free trip. To learn more or to schedule an appointment, call (585) 275-8884 or\u202f<a class=\"u-link-external\" href=\"https:\/\/www.passporthealthusa.com\/contact\/\">contact Passport Health online<\/a>.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Student services","icon":"","row_content":"<ul>\r\n \t<li><a class=\"u-link-external\" href=\"https:\/\/www.rochester.edu\/uhs\/\">University Health Service (UHS)<\/a>: Students planning to travel outside the United States should see their\u202fUniversity Health Service\u202fprimary care provider to review health risks, update immunizations, and\u202fplan for healthcare while abroad. Before coming for your visit, check the\u202fCDC\u2019s travelers\u2019 health page\u202ffor information about immunizations required for the country to which you are traveling.<\/li>\r\n \t<li><a class=\"u-link-external\" href=\"https:\/\/www.rochester.edu\/ucc\/\">University Counseling Center (UCC)<\/a>: The\u202fUniversity Counseling Center\u202fprovides a comprehensive initial assessment and an individualized treatment plan to members of the University community who pay the mandatory health fee. Before departing for international travel, students are encouraged to visit their counselor to discuss strategies to reduce culture shock and manage mental health needs abroad.<\/li>\r\n \t<li><a class=\"u-link-external\" href=\"https:\/\/www.rochester.edu\/college\/abroad\/students\/health-guide.html\">Healthcare guide<\/a>: Review the Center for Education Abroad\u2019s healthcare guide for additional resources and support.<\/li>\r\n \t<li><a class=\"u-link-pdf\" href=\"https:\/\/www.rochester.edu\/office-global-engagement\/wp-content\/uploads\/2024\/11\/GEO_Confidential_Health_and_Special_Needs_2019.pdf\">Confidential form to share with trip leaders<\/a>: Consider downloading and filling out this confidential health form and sharing it with your trip leaver or program director. This will help them accommodate your needs.<\/li>\r\n<\/ul>","accordion_anchor":""}]},{"acf_fc_layout":"text","anchor":"","css_class":"pt-30","title":"<h2>Step eight: Review University travel insurance<\/h2>","content":"All University travelers are covered under University of Rochester Travel Assistance Services when traveling for University-sponsored or supported activity. There is no additional cost for this benefit, however this coverage is different than health insurance coverage.\r\n\r\n<a class=\"button ghost-button--blue\" href=\"https:\/\/www.rochester.edu\/office-global-engagement\/travel\/insurance\/\">Learn more and download the ID card<\/a>","background_color":"#ffffff","width":"width-medium"},{"acf_fc_layout":"text","anchor":"","css_class":"pt-30","title":"<h2>Step nine: Save the University's emergency contact numbers<\/h2>","content":"Visit our <a href=\"https:\/\/www.rochester.edu\/office-global-engagement\/travel\/emergency-resources\/\">Emergencies While Abroad page<\/a> to understand emergency protocols, and save University of Rochester emergency contacts to your phone.","background_color":"#ffffff","width":"width-medium"}],"sidebar":"show__sidebar","sidebar_feed":"menu_select","menu":"146","page_links":null,"sub_menu":"","content_modules":[{"acf_fc_layout":"interstitial","anchor_id":"","classes":"","layout":"layout_inline","lead-in":"for students","title":"Just getting started?","content":"If you're a student and are in the early stages of considering a study abroad program, the Center for Education Abroad has a comprehensive list of steps to take to ensure you\u2019re ready.","call_to_action":{"title":"Study abroad checklist","url":"https:\/\/www.rochester.edu\/education-abroad\/students\/getting-started\/","target":""},"bg_color":"#00205b"}]},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.6 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Checklist for International Travelers - Office for Global Engagement - University of Rochester<\/title>\n<meta name=\"description\" content=\"Review a checklist of steps to take to ensure you&#039;re ready for your international travel. 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