{"id":626,"date":"2024-10-29T11:19:59","date_gmt":"2024-10-29T15:19:59","guid":{"rendered":"https:\/\/www.rochester.edu\/office-global-engagement\/?page_id=626"},"modified":"2026-10-22T10:18:20","modified_gmt":"2026-10-22T14:18:20","slug":"start","status":"publish","type":"page","link":"https:\/\/www.rochester.edu\/office-global-engagement\/partnerships-agreements\/start\/","title":{"rendered":"Start an Agreement"},"content":{"rendered":"","protected":false},"excerpt":{"rendered":"","protected":false},"author":36,"featured_media":0,"parent":586,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"page-templates\/one-column.php","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-626","page","type-page","status-publish","hentry"],"acf":{"lead_in":"For Faculty and Staff","display_title":"Start an International Agreement","subtitle":"","call_to_action":{"title":"Global Initiative Interest Form","url":"https:\/\/www.rochester.edu\/office-global-engagement\/global-interest-initiative-form\/","target":""},"hero_image_placement":"no_image","hero_media":"images","hero_pattern_option":"","hero_video":"","hero_external_video_url":"","hero_external_video_title":"","hero_external_video_poster":"","hero_image_landing":"","hero_image_landing_two":"","hero_image_landing_three":"","content_modules_above":[{"acf_fc_layout":"text","anchor":"","css_class":"pt-0 pb-0","title":"","content":"International collaborations that require more formal structure can sometimes benefit from an agreement between institutions. However, a formal agreement is not always necessary. If you're considering creating an international partnership, we\u2019re here to help.\r\n\r\nReview this page to learn more about the process, or <a href=\"https:\/\/www.rochester.edu\/office-global-engagement\/contact\/\">contact us<\/a> to start a conversation.\r\n<h2>Prep work: Before you initiate an agreement<\/h2>\r\nBefore your start to formally initiate an agreement, be sure to take the following steps:\r\n<ol>\r\n \t<li><a href=\"https:\/\/www.rochester.edu\/office-global-engagement\/contact\/\">Contact Global Engagement:<\/a> Reach out to us four to six months before the planned activity begins. We\u2019ll meet with you to discuss the necessary support to make sure your agreement is successful.<\/li>\r\n \t<li><strong>Identify your partner:<\/strong> Consider who your proposed partner or school is. Are you collaborating with a specific person, school or company? We manage a <a href=\"https:\/\/www.rochester.edu\/office-global-engagement\/partnerships-agreements\/current\/\">list of partnerships and agreements<\/a>, and can help you find a potential connections.<\/li>\r\n \t<li><strong>Purpose and goals:<\/strong> Clarify the purpose of your collaboration. Is it for academic purposes, research, or both? Review our <a href=\"https:\/\/www.rochester.edu\/office-global-engagement\/partnerships-agreements\/types\/\">Types of Partnerships page<\/a> to learn more. Define what you hope to achieve through this partnership.<\/li>\r\n \t<li><strong>Agreement duration:<\/strong> Agreements typically last three to five years with the possibility of renewal. But, if you have a different timeline in mind, be sure to let us know.<\/li>\r\n \t<li><strong>Sustainability:<\/strong> Assess whether the program is sustainable.<\/li>\r\n \t<li><strong>Senior leadership support:<\/strong> Make sure you have the support of senior leadership.<\/li>\r\n<\/ol>\r\n&nbsp;","background_color":"#ffffff","width":"width-medium"},{"acf_fc_layout":"accordion_new","anchor_id":"","classes":"","title":"<h2>Process for initiating an agreement<\/h2>","description":"","background":"decorative","background_color":"#ffffff","style":"row_numbered","expand":"yes","accordions":[{"acf_fc_layout":"accordion","accordion_title":"Submit the Partnership Proposal Form","icon":"","row_content":"Faculty or staff associated with the program are required to submit the <a href=\"https:\/\/www.rochester.edu\/office-global-engagement\/global-interest-initiative-form\/\">Global Initiative Interest Form<\/a> four to six months before the collaborative activities begin. This allows for appropriate administrative processing times. If the form is submitted later, there is no guarantee the document will be finalized by the anticipated date.\r\n\r\nThe form is submitted electronically and sent to the Office for Global Engagement.\r\n\r\n<a class=\"button ghost-button--blue\" href=\"https:\/\/www.rochester.edu\/office-global-engagement\/global-interest-initiative-form\/\">Visit the Global Initiative Interest Form<\/a>","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Global reviews the proposal","icon":"","row_content":"The Associate Director for International Partnerships will review the proposal. If necessary, the Center for Education Abroad will also be involved. The review process may take up to 10 working days.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Initial meetings","icon":"","row_content":"If the partnership needs further discussion, Global will set up a meeting to discuss in more detail. If the proposal includes student mobility, a member from the Center for Education Abroad will attend.\r\n\r\nIt is helpful for Global and the department to connect with the partner directly prior to drafting the agreement. This can make sure terms are clearly defined and agreed to and helps to calibrate the goals of the partnership.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Senior leadership support","icon":"","row_content":"Before developing an agreement, senior leadership must be supportive of the partnership. This would likely be the Dean or Director. If senior leadership is not included in the initial discussions, Global will connect with them to confirm their support.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Global drafts agreement","icon":"","row_content":"Global will begin drafting the agreement following the meeting. We have template agreements developed in coordination with the Office of Counsel. Templates will be used as appropriate.\r\n\r\nIf activities fall outside of the scope of a traditional agreement, additional time may be needed. This will be discussed at the initial meeting.\r\n\r\nSometimes partners prefer to use their own agreement templates. These will be reviewed in a similar manner but will need extra time.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Internal review","icon":"","row_content":"A series of internal reviews will occur. Global will engage relevant stakeholders throughout this process. This may include legal counsel, the Center for Education Abroad (if necessary), the Office of Research and Project Administration, and the initiating department.\r\n\r\nThis process is iterative and may take a few weeks to months to complete. One agreement may be passed between stakeholders multiple times.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"External review","icon":"","row_content":"Global will send the drafted agreement to the contacts at the partner school for review. Each partner organization has their own review processes and may vary in time to complete. Once they have completed their review, the partner will send the document back to Global.\r\n\r\nIf necessary, the agreement may be circulated again. If significant changes are proposed, the document will be sent to legal counsel for another review.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Final internal review","icon":"","row_content":"A final iteration of the agreement will be reviewed by all parties. Once agreement is confirmed, the first needed signature will be obtained.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Signatures","icon":"","row_content":"Global will facilitate electronic signatures at URochester and send to the partner for countersignatures. If the partner requires a physical signature, this can be obtained but will take extra time.\r\n\r\nThese are official contracts, so only those with University signatory permissions may sign. This is typically the Vice Provost for Global Engagement, University Provost, or President.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Agreement is finalized\u00a0","icon":"","row_content":"When both signatures are secured on the document, Global will send the document to relevant stakeholders. Global keeps a digital and physical record of all agreements. If the partner needs a physical signature, Global will send in the mail.","accordion_anchor":""}]}],"sidebar":"show__sidebar","sidebar_feed":"menu_select","menu":"126","page_links":null,"sub_menu":"","content_modules":[{"acf_fc_layout":"interstitial","anchor_id":"","classes":"","layout":"layout_inline","lead-in":"","title":"Ready to take action?","content":"Submit our <a href=\"https:\/\/universityrochester.co1.qualtrics.com\/jfe\/form\/SV_005Y7Z8IVpZODmm\">Partnership Proposal Form<\/a>, or reach out to us with any questions. We're here to help!","call_to_action":{"title":"Contact us to get started","url":"https:\/\/www.rochester.edu\/office-global-engagement\/contact\/","target":""},"bg_color":"#00205b"}]},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Initiate an Agreement or Partnership - Office for Global Engagement<\/title>\n<meta name=\"description\" content=\"University of Rochester faculty and staff can review steps needed to start a new global partnership and access the Partnership Proposal Form.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.rochester.edu\/office-global-engagement\/partnerships-agreements\/start\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Initiate an Agreement or Partnership - 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