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University of Rochester News for Parents, July 2015
orientation info, 'Haven' training, student employment, loan requirements, Meliora Weekend, bus transportation, advice, health care reminders, regional and campus events



Welcome to Parents Buzz

You are receiving this special summer issue of Parents Buzz as a parent or family member of an incoming undergraduate student at the College or the Eastman School. The goal of the newsletter is to give you a glimpse of the news and happenings that are part of your student’s Rochester experience. You will continue to receive regular issues monthly during the academic year. A Chinese translation of Parents Buzz is also available. Email if you’d like to receive the Chinese edition instead. We also welcome comments on the newsletter to

Orientation Information

Orientation Week at the College, August 25 to 30, will include academic and informative programming and social events that aim to help incoming students start their Rochester experience on the right note. The orientation team (above) will help to greet more than 1,285 freshmen (including 265 international students), 125 transfer students, and their families. Registration and more information on Parent Orientation, Teen and Sibling Orientation, Orientation Online, and preregistration are available here. Email or call (585) 275-4414 to learn more.
     During the Eastman School’s orientation program, August 24 to 30, new students will receive academic advising and take placement exams, register for classes, get to know resident advisors, and more. A Parent Orientation program will help familiarize families with student life, residential life, and academic life at Eastman. Check the orientation website for updated information and forms. Contact the Office of Student Life at (585) 274-1106 or with questions.

‘Haven’ Online Training Required

During the first week of August, the University’s Title IX coordinator will send each incoming student instructions on how to complete an online course called Haven that provides information about the University’s expectations, policies, and resources related to sexual harassment. It should take about 30 minutes to complete the training, which is a required component of your student’s orientation process. In the coming weeks, parents are encouraged to engage their son or daughter in discussions on the important topic.  For questions or concerns about the Haven training, contact Morgan Levy, University Title IX coordinator, or Dawn Bruner, director of parent and family relations and deputy Title IX coordinator.

Is Your Student Interested in Working on Campus?

If so, he or she will need to have a valid I-9 form on file. The I-9 is a two-part form; Part I of which can be completed online prior to coming to campus. The Financial Aid Office strongly encourages students who are interested in working on campus to complete Part I prior to their arrival. When students complete Part I online, they will be provided with a list of acceptable documentation that they are required to provide to our office when they complete Part II. Students must bring original documentation; photocopies will not be accepted. Read more...

A Reminder on Loan Requirements

If your student is a first-time borrower of federal loans, he or she will need to complete entrance counseling and a Master Promissory Note before the loan can be credited to his or her account. Students should receive information regarding these requirements via email. The Financial Aid Office on the River Campus will be holding a Financial Aid Lab on campus during Orientation Week at the College to assist students with completing these loan requirements online before the start of classes.

Families Invited to Annual University Celebration

Now in its 15th year, Meliora Weekend is a Rochester tradition that welcomes alumni, parents, and friends to campus for homecoming, reunion, family, and Eastman weekends all rolled into one. Highlights include a keynote address by Walter Isaacson, best-selling author and president and CEO of the Aspen Institute; comedy and conversation with Aasif Mandvi, a correspondent on The Daily Show with Jon Stewart; and a performance by Emmy and Tony Award–winning actress and singer Kristin Chenoweth. Catch a glimpse inside the classroom with faculty mini-lectures for parents and “Athletics of the Mind,” a showcase of student skills and talents. Learn about the latest College news at an informal reception with the deans and other senior leaders and then join students, families, alumni, and friends for a casual buffet dinner and family-friendly entertainment. Registration opens on Monday, August 17. See the full schedule.

Bus Transportation Available for Academic Breaks

My Bus Home will be arranging bus transportation for Rochester students for 2015–16 academic breaks. Roundtrip or one-way motor coach transportation is available from campus to
    • Easton, Pennsylvania; Bridgewater, New Jersey; and New York City (Penn Station)
    • Jericho, Long Island, and White Plains, New York
    • Albany, New York; Ludlow, Massachusetts; and Newton, Massachusetts




The Dean of Freshmen’s Top 15

What advice would rising sophomores and juniors give to their pre-frosh selves if they had an opportunity for a “do over”? Marcy Kraus, dean of freshmen and director of the College Center for Advising Services, shares the top pieces of wisdom she’s collected from upperclassmen.

Health Care

Online Health Insurance Process

If your student has not completed the online insurance process yet, University Health Service (UHS) says that now is an excellent time to do so. All full-time students must complete the process every year. Enrolling or waiving health insurance promptly ensures continuing coverage and accurate billing. Waivers approved after any month’s billing date will be reflected on the next tuition billing statement. To waive the insurance, the student’s insurance plan must meet University insurance criteria. The final deadline is September 15. Read more...

Tips for Preparing a ‘Student Health Kit’

Prepare your student for that first cold or minor injury by sending your student to campus with his or her own “Student Health Kit.” UHS recommends including over-the-counter and prescription medications your student takes regularly for colds, pain, fever, allergies, and stomach distress as well as supplies such as thermometer, hand sanitizer, sunscreen, and bandages. UHS, located in the building next to Susan B. Anthony Hall on the River Campus, is open seven days a week during the school year. UHS also has an office on the first floor of the Eastman Student Living Center. Students should call (585) 275-2662 to schedule an appointment.

Freshman Immunization Requirement

To protect student and campus health, all incoming full-time and part-time students must meet New York State requirements for immunizations. The health history form with documentation of immunizations must be submitted to UHS before the start of classes. UHS recommends sending the form during the summer. Students who do not submit the form by the September 30 deadline may be asked to leave campus and could be barred from future registration. Questions should be sent to Read more…

Regional Events

Parents, You're Always Welcome

Parents of current College and Eastman students, as members of the University community, are regularly invited to regional alumni programs.

Summer Send-offs

Families of current students are hosting Summer Send-offs for freshmen and their parents over the next few weeks. The events, which are planned across the United States and in China, allow incoming freshmen from the same area to meet each other before coming to campus. See the full schedule for details.

What’s Happening on Campus?

Check the University Events Calendar for a comprehensive list of happenings at the River Campus, Eastman School, Memorial Art Gallery, and Medical Center.
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Parents Buzz is produced by University Communications, Parent and Family Relations, and the Parents Program. It is emailed monthly to parents of undergraduates in the College and at the Eastman School. View issues online at Direct feedback and questions to

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