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University of Rochester News for Parents, July 2016

July 2016: Welcome; orientation information; 'Haven' training; working on campus; Meliora Weekend; Tech Store discounts; health insurance; dining news

News and Announcements

Welcome to Parents Buzz

You are receiving this special summer issue of Parents Buzz as a parent or family member of an incoming undergraduate student at the College or the Eastman School. The goal of the newsletter is to give you a glimpse of the news and happenings that are part of your student’s Rochester experience. You will continue to receive regular issues monthly during the academic year. A Chinese translation of Parents Buzz is also available. Email if you’d like to receive the Chinese edition instead. Direct questions or comments on the newsletter to

Orientation Information

Orientation Week at the College, August 22 to 26, will include academic and informative programming and social events that aim to help incoming students start their Rochester experience on the right note. The orientation team (above) will help to greet more than 1,300 freshmen (including 400 international students), 100 transfer students, and their families. Registration and more information are available here. Email or call (585) 275-4414 to learn more.

Parent and Family Orientation will take place on August 24 and 25. This free, optional program is a great way to learn more about the University, the resources available for students and families, the services available for your student, and what it means to be a Yellowjacket. International Parent and Family Orientation is on August 23; parents and family of international students are also welcome to join us for Parent and Family Orientation on August 24 and 25. There is no overlap of information between the two programs. In the days leading up to Orientation, a University of Rochester orientation app (iOS and Android) will be available that includes all schedules for parents and families, freshmen, and transfer students. Visit the orientation website regularly for updates.  

During the Eastman School of Music’s orientation program, August 24 to 30 (August 22 to 30 for international students), new students will receive academic advising and take placement exams, register for classes, get to know resident advisors, participate in social activities, and more. The Family Orientation Session on August 24 will help familiarize families with student activities, residential life, and academic life at Eastman. All Eastman students recently received an email with information about orientation, setting up their University email accounts, and other important details regarding their future at Eastman. For more information regarding orientation, visit Contact the Office of Student Activities at (585) 274-1106 or with questions.

‘Haven’ Online Training Required

During the first week of August, your student will receive an email from the University’s Title IX coordinator instructing them to complete an online course related to sexual misconduct. The course, called Haven, is one part of the University’s broad efforts to ensure all students understand the University’s expectations and resources related to the topic. The course explores key concepts of the student sexual misconduct policy as well as information regarding where to go for help if they or someone they know experiences sexual misconduct on campus. It also includes clear steps that students can take to prevent sexual misconduct by safely intervening as bystanders as well as sharing tips for recognizing the signs of unhealthy relationship behaviors. Because creating and maintaining a safe campus community is imperative for learning, the course is required of all incoming students. Students who do not complete the course by the stated deadline will be unable to register for classes for the spring 2017 semester. Encourage your student to participate as soon as possible in the course. If you have any questions or concerns, contact Morgan Levy, Title IX coordinator, at

Is Your Student Interested in Working on Campus?

If so, he or she will need to have a valid I-9 form on file. The I-9 is a two-part form; Part I of which can be completed online prior to coming to campus. The Financial Aid Office strongly encourages students who are interested in working on campus to complete Part I prior to their arrival. When students complete Part I online, they will be provided with a list of acceptable documentation that they are required to provide to our office when they complete Part II. Students must bring original documentation; photocopies will not be accepted. Read more...

Meliora Weekend 2016 Registration Opens July 27

Meliora Weekend, October 6 to 9, will offer something for everyone. Designed for alumni, parents, students, faculty, staff, and friends, the event encompasses reunions, family weekend, and homecoming activities. This year's highlights include performances by Ben Folds, Trevor Noah, and Tony Bennett; speakers such as Joe Scarborough, Mika Brzezinski, and Ken Burns; food trucks; and more. Check out the full event schedule. Registration and ticketing opens at noon Wednesday, July 27. Visit to learn more.

Financial Aid Reminders

  • Loan requirements: If your student is receiving Federal Direct Loans, he or she must complete loan requirements in order for those loans to disburse. The Master Promissory Note and Entrance Counseling can both be completed online.
  • Money for books: The financial aid office recommends that students bring money to campus to help pay for textbooks at the start of the semester. Some students may be eligible to receive a refund if their total financial aid exceeds all the direct costs on their bill. Since refunds take time to process and may not be available right when the student gets to campus, students should come to campus prepared to pay for books and supplies. 
  • Contact Information: Please remind your student to get into the habit of checking his or her University email, as all financial aid information will be emailed to that address going forward. Per federal guidelines, financial aid information is sent only to the student, not directly to parents.

Health Professions Advising

Each year, about half of the incoming class identifies as being interested in the health professions: medicine, dentistry, nursing, pharmacy, public health, and more. The Health Professions Advising team supports your student as he or she explores the variety of health professions that exist, plans his or her academic program, obtains meaningful clinical and research experience, and prepares for the application process. Health Professions advisors within the Gwen M. Greene Career and Internship Center support students by educating, advising, and coaching them along their individual journey. The best way for students to connect with Health Professions Advising is by subscribing to the newsletter, which shares information on upcoming programs, opportunities, and relevant deadlines for applicants. Students can sign up by sending an email to For more information, visit

Class of 2020 Summer Send-Offs

Join fellow incoming freshmen and parents for a casual gathering before your student heads to campus. The Office of Alumni Relations and the Parents Program will host a number of send-offs this summer to welcome you to the Rochester family. Check out to see if there’s one happening in your area.

Learn, Explore, Travel, Network, and Live Abroad

Has your son or daughter thought about spending a summer, semester, or year abroad? Studying abroad is a great way to learn about other cultures and enhance the academic experience. The Center for Education abroad will help create an international experience that meets students needs, be it internships, research, or traditional study abroad. There are opportunities available to students in all majors, and we will also help you identify financial aid and scholarships to help realize the experience that is right for your son or daughter. Visit the Center for Education Abroad website to see pictures, read student testimonials, and to find out how to start planning to ensure a successful international experience.

Bus Transportation Available for Academic Breaks

My Bus Home will be arranging bus transportation for Rochester students for 2016–17 academic breaks. Round-trip or one-way motor coach transportation is available from campus to:
    • Easton, Pennsylvania; Bridgewater, New Jersey; and New York City (Penn Station)
    • Jericho, Long Island, and White Plains, New York
    • Albany, New York; Ludlow, Massachusetts; and Newton, Massachusetts
Visit for more information.

Get Discounts at UR Tech Store

Parents of Rochester students can purchase computers and other technology for their children at educational discount prices through the UR Tech Store. Buy an eligible Mac and receive a pair of Beats Solo2 wireless headphones or buy an eligible iPad and receive a pair of Powerbeats2 wireless headphones, now through September 5. You can also save $25 on a Microsoft Surface or up to 12 percent off a Dell computer. The store can either ship an order home during the summer or have it ready for students to pick up on campus in the fall. For details, visit the UR Tech Store website or call (585) 275-8353.

Student Advantage Card Can Help Students Save

Looking for discounts on Greyhound,, AMC Theatres, and more? The University partners with Student Advantage to offer students a card that includes discounts to many national retailers. Purchase a card online and view the list of existing discounts associated with the program. A one-year card is $20, and a four-year card is $45.


The Dean of Freshmen’s Top 15 Tips for Incoming Freshmen

Marcy Kraus, dean of freshmen and director of the College Center for Advising Services, offers a list of tips for incoming freshmen. Read the complete list.

Health Care

Online Health Insurance Process

If your student has not completed the online insurance process yet, University Health Service (UHS) says that now is an excellent time to do so. All full-time students must complete the process every year. Enrolling or waiving health insurance promptly ensures continuing coverage and accurate billing. Waivers approved after any month’s billing date will be reflected on the next tuition billing statement. To waive the insurance, the student’s insurance plan must meet University insurance criteria. The final deadline is September 15. Read more...

Tips for Preparing a ‘Student Health Kit’

Prepare your student for that first cold or minor injury by sending your student to campus with his or her own “Student Health Kit.” UHS recommends including over-the-counter and prescription medications your student takes regularly for colds, pain, fever, allergies, and stomach distress as well as supplies such as thermometer, hand sanitizer, sunscreen, and bandages. UHS, located in the building next to Susan B. Anthony Halls on the River Campus, is open seven days a week during the school year. UHS also has an office on the first floor of the Eastman Student Living Center. Students should call (585) 275-2662 to schedule an appointment.

Freshman Immunization Requirement

To protect student and campus health, all incoming full-time and part-time students must meet New York State requirements for immunizations. The health history form with documentation of immunizations must be submitted to UHS before the start of classes. UHS recommends sending the form during the summer. Students who do not submit the form by September 30 may be asked to leave campus and could be barred from future registration. Questions should be sent to Read more...

Dining News

For the latest information on dining hours, services, menus, and events, connect with Dining Services on social media:
• UofRDining on Facebook, Twitter, and Instagram
• Catering:

New and Improved Dining Options at Douglass

The freshly renovated Douglass Dining Center will offer new options and experiences, such as five unique micro restaurants that serve a blend of global fare in a casual contemporary setting.
• The Kosher Comfort Station will include full Orthodox oversight and offers comfort fare like whole-roasted meats and sides plus an entire NYC-style deli with made-to-order sandwiches, house-cured meats, house-made kosher pickles, and sides.
•  The Allergen-Free Station will deliver fresh, clean farm-to-table entrÉes and sides, devoid of the top eight food allergens. It also features a gluten-free pantry.  
• The Bistro Station will feature European fare and campus favorites of all kinds.
• The Street Station will be filled with a variety of authentic globally inspired dishes.
• The Just Desserts Station will include items from the in-house bakery, cold slab ice creams, local coffee, and more.
• The Genesee Room on the first floor of Frederick Douglass Building will offer an array of late-night dining options—an unprecedented offering on River Campus. Gastro-pub style food will be served in the late-night hangout spot, which will be open until midnight Sunday through Thursday and until 2 a.m. Friday and Saturday.

Renovations at the Eastman Dining Center

Eastman’s Dining Center now offers a full retail menu including an artisan deli featuring Boar’s Head premium freshly sliced meats and cheese, fresh bread selections and specialty salads, a home zone featuring international menu items, a pizza station, local grilled favorites, and a full salad bar. Students can also enjoy quick grab-and-go items or stock their rooms with an expanded variety of snack and convenience items.

Sustainability in Action

Did you know that more than 56 percent of Dining Services’ food purchases are from vendors, farms, and companies located in New York State? The University continues its commitment to sustainable food through a partnership with Headwater Food Hub, which you can experience this fall through the Chopped Greens program at our salad bars on campus. Dining Services will work directly with Headwater Food Hub to create custom blends for campus, kicking off with organic romaine. Dining Services is partnering with one of Rochester’s community coffeehouses, Java’s, to bring locally roasted coffee to our Danforth and Douglass dining locations. Java’s will be brewing up a unique University coffee flavor available only on campus.

Order on the Go with Tapingo

The free Tapingo app enables students to pre-order from Starbucks, Connections, Pura Vida, and The Pit, all from a mobile phone. Pay from your smartphone with declining, URos, or a credit card and skip the lines. Download the app to get started.

Is Your Student Looking to Change Meal Plans?

Several periods are available to accommodate meal plan change requests:
  • Fall semester: August 31 to September 7 (there is a $25 modification fee for plan changes or cancellations.)
  • Open spring modification: October 24 to 28 and November 28 to 30
  • Late spring modification: January 23 to 30, 2017 (there is a $25 modification fee for plan changes or cancellations.)
For more information, visit the meal plans section of the Dining website.

Regional Events

Parents, You’re Always Welcome

Parents of current College and Eastman students, as members of the University community, are regularly invited to regional alumni programs.

What’s Happening on Campus?

Check the University Events Calendar for a comprehensive list of happenings at the River Campus, Eastman School, Memorial Art Gallery, and Medical Center.
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Parents Buzz is produced by University Communications, Parent and Family Relations, and the Parents Program. It is emailed monthly to parents of undergraduates in the College and at the Eastman School. View issues online at Direct feedback and questions to

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