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Payroll

How to Set Up Direct Deposit

Employees Instructions for Setting up Direct Deposit

Employees may sign up to have their paychecks automatically deposited into their bank accounts. Deposits can only be made to U.S. banks.

Having earnings direct-deposited has several advantages over handling paper paychecks:

  • Security: No worries about lost or stolen checks.
  • Prompt payment: Funds are deposited into account(s) on morning of payday.
  • Convenience: No special trips to pick up and deposit checks. Payments are automatically deposited to your account, even if you are out of town or ill.
  • Financial flexibility/saving tool: Funds can be divided up and deposited to as many different accounts as you wish. Saving or investing automatically adds up.
  • Timeliness: Earnings information is available on Employee Self Service two days before payday.
  • Go Green: Support University sustainability efforts.

How to Enroll: There are two ways for employees to enroll in direct deposit. The quickest and most secure way to enroll and make changes is through HRMS-Self-Service. You may also complete a paper form.

Self-Service:

Logon to HRMS, select Main Menu, then Self-Service, then Payroll and Compensation, then Direct Deposit

screenshot indicating HRMS login, select Main Menu, then Self-Service, then Payroll and Compensation, then Direct Deposit

From the direct deposit screen you may set up a new account by selecting “Add Account.” If you wish to change an amount you can use the edit function and to delete an account select remove. When setting up accounts you will need to choose a dollar amount or percentage, or balance of net pay. The deposit order will indicate which account you would like your money to go to first, second and so on.  The balance of net pay account should be set up with a deposit order of 999.

First Time Setting Up Direct Deposit:

screenshot of direct deposity enrollment: Add Account

Enter your account information. If you need assistance, click “view check sample.” The sample will show you where to locate the bank routing number and account number on your check.
If you are putting your net pay into a single account, the deposit order should be 999.

Enter Requested Information

Routing Number:        The first nine digits at the bottom of your check
Account Number:        The second series of digits at the bottom of your check
Account Type:              Select Checking or Savings from drop down
Deposit Type:               Select Amount, Percent, or Balance *
Amount or Percent:    Enter Amount or Percent value (i.e. $500.00 or 50%)
Deposit Order:             Enter the priority for this account *
Click:                              Submit

*To Deposit 100% of your Net Pay in one bank account you must use Balance of Net Pay as the Deposit Type and 999

NOTE: Do not enter the check number as part of the Account Number

Routing Number

  • This is always the first nine digits at the bottom of the check provided from your
  • May also be referred to as Transit
  • If you are unsure about the number, please check with your An incorrect Routing Number will delay your Direct Deposit enrollment.
  • Never use the number on your debit card as the Routing OR Account

Account Number

  • This number is typically the second series of numbers at the bottom of the check provided from your
  • Do not include the series of numbers that represent the check The check number is not part of your account number. See check example.

Account Type

  • Choose Checking or Savings

Deposit Type

  • Choose Amount, Percent or Balance

Amount or Percent

  • If you chose Amount for Deposit Type then enter the dollar amount you want
  • If you chose Percent for Deposit Type then enter the percentage of your check (less than 100) that you want
  • This field must be blank for Deposit Type Balance of Net Pay

Deposit Order

  • Use this field to determine what order you would like deposits When using the Balance Deposit Type, you must use 999 to ensure it is the last deposit processed.
  • For Percent and Amount Deposit Types, the lowest deposit order will be the one that is deposited first and so on in the order of priority with any remaining going into the balance of net pay

 

Direct Deposit Examples:

 A Single Direct Deposit Account Set Up

**To deposit 100% of your Net Pay in one bank account you must select Balance of Net Pay as the Deposit Type and Deposit order of 999.

 

Multiple Direct Deposit Accounts

Click “Add Account” button to add additional direct deposit accounts Multiple Direct Deposit Accounts information:

  • You may enter up to 9 direct deposit accounts

Balance of Net Pay is the remainder of net pay deposited to an account after the designated amounts and/or percentage values have been deposited to the specified bank accounts.

 

Add, Update or Change Existing Direct Deposit

Adding an Account

To add an account, click on the “Add Account” button located at the bottom of your current account list. This will open the Add Direct Deposit Page.

Supply all requested Direct Deposit information:
Routing Number
Account Number
Account Type
Deposit Type
Amount or Percent
Deposit Order
Click: “Submit”

 

Editing/Updating a Direct Deposit Entry

To Edit or Update an existing Direct Deposit entry, click on the Pencil button located to the right of the account line you wish to edit or update.

Edits are allowed for Deposit Types: Amount or Percent

You can:

  • Change the amount or percentage you contribute
  • Change the Routing Number
  • Change the Account Number
  • Change the Account Type

     NOTE: You cannot change the Deposit Type to Balance of Net Pay if you have another account entry with Deposit Type Balance of Net Pay

  • Change the Deposit Priority

     NOTE: Priority of 999 cannot be used for Deposit Type Account or Percent

Edits allowed for Deposit Type Balance of Net Pay

  • Change the Routing Number
  • Change the Account Number
  • Change the Account Type

Note: Deposit Type and Priority cannot be changed for the Direct Deposit Balance row

Remember there must always be one line with the Deposit Type of Balance of Net Pay

 

Removing a Direct Deposit Entry

To Remove a Direct Deposit entry, click on the Trash Can button located to the right of the account line you wish to delete.  This will remove the direct deposit information for that account.

Once you ‘Delete’ an account line you may have to ‘Edit’ the remaining direct deposit lines to adjust your deposit values.

 

Confirmation of Direct Deposit Set up or Change

After you submit your account information you will receive a confirmation page, select OK.

screenshot of direct deposit enrollment - submit confirmation