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Explore Policies & Procedures

Policies help keep the University of Rochester a safe, respectful, productive, and positive academic and health care workplace. On this page, you can explore, access, and review policies relevant to your current or future needs.

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29 results found

Policies Loop

Time Off to Receive a COVID-19 Vaccine

Policy Number: 329

In accordance with New York State law, eligible employees are entitled to take up to four hours of protected time off from work, with pay, to receive a COVID-19 vaccine.

Compensation & Benefits, Human Resources, Wage & Salary Administration

Long-Term Disability Plan

Policy Number: 265

The Long-Term Disability (LTD) Plan provides a monthly income benefit when an individual is totally disabled for more than six months.

Human Resources

Compensation Discussions and Disclosures

Policy Number: 196

Subject to certain exceptions outlined within this policy, the University will not discharge or discriminate against any employee or applicant for employment because the employee or applicant has inquired about, discussed, or disclosed their own compensation or the compensation of another employee or applicant.

Compensation & Benefits, Conduct & Community Standards

Termination

Policy Number: 136

This policy establishes guidelines for the voluntary and involuntary termination of university staff.

Employment & Staffing

Death of Faculty or Staff Member

Policy Number: 119

Guidelines and procedures regarding the death of a faculty or staff member, to be followed with tact and sensitivity and modified when individual circumstances warrant.

Compensation & Benefits, Employment & Staffing, Human Resources

Shift Differential

Policy Number: 226

Hourly-paid staff required to work an evening shift will receive a $.75 per hour shift differential. Hourly-paid staff required to work the night shift will receive $1.00 per hour shift differential. The shift differential is paid in addition to the regular hourly rate for all hours worked on the shift.

Wage & Salary Administration

Travel-Accident Insurance Plan

Policy Number: 263

This policy outlines the guidelines and procedures for the Travel-Accident Insurance Plan, which provides insurance in case of accidental death or dismemberment of covered individuals traveling on University business away from the principal place of employment.

Human Resources

Reinstatement of Previous Service Time When Rehired

Policy Number: 134

Faculty and staff members who leave the University in a benefit eligible (full-time or part-time) status, and are subsequently rehired to a benefit eligible (full or part-time) status at the University within five years of their termination date, will have previous benefit eligible University service reinstated at time of rehire and their service date adjusted accordingly.

Employment & Staffing

Layoff and Recall

Policy Number: 354

A layoff is defined as an action involving the reduction of staff necessitated by lack of work or other reasons. As described more fully below, employees will be selected for layoff on the basis of a criteria-based evaluation of ability, performance and seniority, with the greatest emphasis being placed ability, then performance, and then seniority. Recalls to work will generally be in the reverse order of layoffs. Note: Department administrators must contact Human Resources (HR) for assistance with planning the restructuring of their organizations and planning and implementing layoffs.

Employment & Staffing

Providing References

Policy Number: 406

The responsibility for sharing information must be centralized and controlled to minimize the University’s risk of liability for release of inappropriate information. All requests for references from sources outside the University pertaining to a current or former employee should be directed to THE WORK NUMBER. Supervisors may provide reference information to internal University sources only.

Employment & Staffing, Human Resources, Records & Compliance
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