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Explore Policies & Procedures

Policies help keep the University of Rochester a safe, respectful, productive, and positive academic and health care workplace. On this page, you can explore, access, and review policies relevant to your current or future needs.

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Policies Loop

COVID-19 Healthcare Provider Vaccination Policy

Policy Number: 164

The University Policy COVID-19 Healthcare Provider Vaccination Policy is no longer in effect. For more information, please see the University COVID-19 Resource Center.

Compensation & Benefits, Human Resources, Wage & Salary Administration

Time Off to Receive a COVID-19 Vaccine

Policy Number: 329

In accordance with New York State law, eligible employees are entitled to take up to four hours of protected time off from work, with pay, to receive a COVID-19 vaccine.

Compensation & Benefits, Human Resources, Wage & Salary Administration

Providing References

Policy Number: 406

The responsibility for sharing information must be centralized and controlled to minimize the University’s risk of liability for release of inappropriate information. All requests for references from sources outside the University pertaining to a current or former employee should be directed to THE WORK NUMBER. Supervisors may provide reference information to internal University sources only.

Employment & Staffing, Human Resources, Records & Compliance

Changes in Personal Data

Policy Number: 401

Each faculty and staff member is expected to promptly notify his or her department head and the Office of Human Resources of changes to name, home address and telephone number. The Office of Human Resources, Administrative Services should be notified of changes in marital status, spouse’s name, number of dependents and beneficiaries in order to assure proper benefits administration.

Human Resources, Records & Compliance

Vacation

Policy Number: 345

Effective management of vacation time, by both the department and by the staff member, should increase efficiency on the job, encourage continued employment, and reward University service.

Absences with Pay, Compensation & Benefits, Human Resources

Wage Garnishment

Policy Number: 410

The University is required by law, when served with an income execution, wage assignment, family court support order, or federal tax levy against a faculty or staff member, to make deductions from the individual's wages until the debt has been satisfied, or as otherwise required by the order.

Human Resources, Records & Compliance
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