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Explore Policies & Procedures

Policies help keep the University of Rochester a safe, respectful, productive, and positive academic and health care workplace. On this page, you can explore, access, and review policies relevant to your current or future needs.

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17 results found

Policies Loop

Time Off to Receive a COVID-19 Vaccine

Policy Number: 329

In accordance with New York State law, eligible employees are entitled to take up to four hours of protected time off from work, with pay, to receive a COVID-19 vaccine.

Compensation & Benefits, Human Resources, Wage & Salary Administration

Compensation Discussions and Disclosures

Policy Number: 196

Subject to certain exceptions outlined within this policy, the University will not discharge or discriminate against any employee or applicant for employment because the employee or applicant has inquired about, discussed, or disclosed their own compensation or the compensation of another employee or applicant.

Compensation & Benefits, Conduct & Community Standards

Death of Faculty or Staff Member

Policy Number: 119

Guidelines and procedures regarding the death of a faculty or staff member, to be followed with tact and sensitivity and modified when individual circumstances warrant.

Compensation & Benefits, Employment & Staffing, Human Resources

Shift Differential

Policy Number: 226

Hourly-paid staff required to work an evening shift will receive a $.75 per hour shift differential. Hourly-paid staff required to work the night shift will receive $1.00 per hour shift differential. The shift differential is paid in addition to the regular hourly rate for all hours worked on the shift.

Wage & Salary Administration

Additional Work and Additional Compensation

Policy Number: 211

On occasion, hourly paid staff may be required to work outside of their current classification or assume additional responsibilities for a short-term period of up to four weeks. The work to be performed must be documented and reviewed by Human Resources and approval from the primary department must be obtained prior to a commitment being made.

Compensation & Benefits

Compensation Administration

Policy Number: 195

This policy establishes guidelines and procedures for compensation administration, in compliance with federal and state labor laws.

Compensation & Benefits

Overtime Pay

Policy Number: 223

Situations requiring overtime pay should be avoided whenever possible. When work demands require a staff member to work in excess of 40 hours in a work week the staff member is eligible for and must be paid overtime pay at a rate of one and one-half times the employee's regular hourly rate of pay for the work week.

Wage & Salary Administration

Short-Term Disability Plan

Policy Number: 339

The Short-Term Disability pays all or part of basic salary for an eligible individual who is absent from work for a period exceeding 7 calendar days due to an illness or disability that is not related to the job and which prevents the individual from performing University duties and responsibilities.

Absences with Pay

Paid Family Leave (PFL)

Policy Number: 267

Outlines the University's accordance with the New York State Paid Family Leave Act, which was effective January 1, 2018, allowing all eligible employees to receive partial wage replacement when requesting Paid Family Leave (PFL).

Absences with Pay
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