Explore Policies & Procedures

All programs involving transfer of responsibility for supervision and control of minors and children from parents or guardians to the University (or to a third party permitted by contract to use University facilities for such programs) and meeting the further definitions in this section must comply with the minimum standards for such programs as defined by the University in this policy.

When any University business transaction under consideration presents the potential for a conflict of interest, or the appearance of one, the faculty or staff member concerned shall not be involved in the transaction, and the University shall act in accordance with the following guidelines and procedures.

This Policy establishes family, medical, and servicemember family leaves of absence in accordance with the Family and Medical Leave Act of 1993 (FMLA), as amended.

The Short-Term Disability pays all or part of basic salary for an eligible individual who is absent from work for a period exceeding 7 calendar days due to an illness or disability that is not related to the job and which prevents the individual from performing University duties and responsibilities.

Upon request, the University will provide current employees access to their personnel records as maintained in the Office of Human Resources and in the individual’s employing unit. Review is limited to once a year.

All faculty and staff are encouraged to have the University deposit their pay into a checking and/or savings account with a bank(s), financial institution and/or a credit union of their choice.

The University is required by law, when served with an income execution, wage assignment, family court support order, or federal tax levy against a faculty or staff member, to make deductions from the individual's wages until the debt has been satisfied, or as otherwise required by the order.

Employment of persons age 16 to 18 is governed by New York State and Federal Child Labor Law. University policy prohibits hiring anyone less than 16 years of age.

The purpose of this policy is to require that departments wanting to hire or reassign an individual who will work out-of-state must seek and obtain the advance review and approval of the Associate Vice President of Human Resources before hiring or reassignment.

The University of Rochester provides two types of Leaves of Absence for employees. University Leave of Absence May provide employees with up to 12 months’ unpaid leave for reasons such as education, dependent or elder care, or community service.