{"id":45262,"date":"2023-10-26T16:03:02","date_gmt":"2023-10-26T20:03:02","guid":{"rendered":"https:\/\/www.rochester.edu\/provost\/?page_id=45262"},"modified":"2026-01-28T08:24:26","modified_gmt":"2026-01-28T13:24:26","slug":"faq","status":"publish","type":"page","link":"https:\/\/www.rochester.edu\/provost\/ur-faculty\/faq\/","title":{"rendered":"UR Faculty Frequently Asked Questions"},"content":{"rendered":"<p>Explore frequently asked questions for the UR Faculty tool, segmented by topic and user role.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Explore frequently asked questions for the UR Faculty tool, segmented by topic and user role.<\/p>\n","protected":false},"author":162,"featured_media":0,"parent":42552,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"footnotes":"","_members_access_role":[],"_members_access_error":""},"class_list":["post-45262","page","type-page","status-publish","hentry"],"acf":{"lead_in":"","display_title":"","subtitle":"","call_to_action":"","hero_image_placement":"no_image","hero_media":"images","hero_pattern_option":"","hero_video":"","hero_image_landing":"","hero_image_landing_two":"","hero_image_landing_three":"","content_modules":[{"acf_fc_layout":"navigation_new","anchor":"","css_class":"","title":"","background_color":"#ffffff","menu":"ur-faculty-faq"},{"acf_fc_layout":"accordion_new","anchor_id":"","classes":"","title":"","description":"","background":"plain","background_color":"#ffffff","style":"row_blank","expand":"no","accordions":[{"acf_fc_layout":"title","sub_heading":"<span id=\"general\">GENERAL<\/span>"},{"acf_fc_layout":"accordion","accordion_title":"What is the direct link to University of Rochester\u2019s Interfolio account?","icon":"","row_content":"The direct link to University of Rochester\u2019s Interfolio account is: <a href=\"https:\/\/iam-api.interfolio.com\/users\/sso_redirect?tenant_id=16224\">https:\/\/iam-api.interfolio.com\/users\/sso_redirect?tenant_id=16224<\/a>.\r\n\r\nPlease use your University of Rochester credentials to log in.","accordion_anchor":"general"},{"acf_fc_layout":"accordion","accordion_title":"The system does not recognize me as a user and I can\u2019t log in. What should I do?","icon":"","row_content":"In order to access UR Faculty, you must be in the UR Faculty user database. Each module has a separate database. If you are having trouble logging in or if you can log in but can\u2019t access the module you need, email <a href=\"mailto:URFacultyHelp@rochester.edu\">URFacultyHelp@rochester.edu<\/a>.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Do I have to click on \u201cSign in with Partner Institution\u201d when signing in?","icon":"","row_content":"The direct link included in the \u201cSign In\u201d section of the user guide (and above) lets you skip selecting the institution and connects you directly to University of Rochester\u2019s Interfolio site. However, if you are accessing UR Faculty in a different way (for example, from Interfolio.com), then you need to click on \u201cSign in with Partner Institution\u201d, search for \u201cUniversity of Rochester\u201d, then proceed to sign in with your University of Rochester credentials.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"I am getting a stale request error on my browser when I try to use Interfolio. What should I do?","icon":"","row_content":"For the best user experience, make sure that you are using the Chrome or Firefox browser and that it is up to date. Interfolio does not work properly on Internet Explorer and other browsers such as Safari may also cause issues.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"What are the different modules within UR Faculty and what do they do?","icon":"","row_content":"UR Faculty is broken up into various modules:\r\n\r\nFaculty Search: recruiting module\r\n\r\nFaculty Appointments &amp; Activities (referred to as Faculty Activity Reporting within Interfolio): faculty appointments and activity database and reporting tools module\r\n\r\nReview, Promotion &amp; Tenure: workflow module","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"I updated some information (such as uploaded a document), but I am still seeing the old information. What should I do?","icon":"","row_content":"Try clearing your browser history\/cache. This resets your browser and displays the most up-to-date information.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Who can I contact if I need help with my Dossier?","icon":"","row_content":"The UR Faculty team at University of Rochester does not have visibility into your Dossier. For Dossier help, please contact interfolio-<a href=\"mailto:support@elsevier.com\">support@elsevier.com<\/a>.","accordion_anchor":""},{"acf_fc_layout":"title","sub_heading":"<a id=\"fs\"><\/a>FACULTY SEARCH\u2014GENERAL"},{"acf_fc_layout":"accordion","accordion_title":"What are the various user roles within Faculty Search?","icon":"","row_content":"There are three main user roles within Faculty Search: Administrator, Committee Manager, and Evaluator. Here is a breakdown of what each of these user roles has permission to do:\r\n\r\n<a href=\"https:\/\/product-help.interfolio.com\/en_US\/managing-users\/user-roles-in-interfolio-faculty-search\">Interfolio \u2014 User Roles in Interfolio Faculty Search<\/a>","accordion_anchor":"fs"},{"acf_fc_layout":"title","sub_heading":"FACULTY SEARCH\u2014ADMINISTRATOR\/COMMITTEE MANAGER"},{"acf_fc_layout":"accordion","accordion_title":"My position has been approved by the Faculty Affairs Officer. What should I do next?","icon":"","row_content":"After your position has been approved, there are two things you should do next:\r\n<ol>\r\n \t<li>Publish the position.<\/li>\r\n \t<li>Set an initial position status.<\/li>\r\n<\/ol>","accordion_anchor":"admin"},{"acf_fc_layout":"accordion","accordion_title":"What should I enter in the Salary Range field if the position is open rank?","icon":"","row_content":"Please contact the Faculty Affairs Officer in the Dean\u2019s Office at your school for assistance with salary range questions.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"My position was approved, but the URL for my position does not work. What should I do?","icon":"","row_content":"You have to click on \u201cPublish\u201d for your position to be live and to activate the URL. Once your position is approved, go to the position profile and click on the \u201cPublish\u201d button.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"I want to close off my position to new applicants, but I am not ready to close the position yet. What should I do?","icon":"","row_content":"Update the deadline to a date that has already passed. This will prevent new candidates from being able to apply to the position. Note that this means that the position is still discoverable by candidates, only they won\u2019t be able to apply. To make the position undiscoverable, you will need to unpublish the position. This will deactivate the position URL altogether.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"I am trying to add a Committee Manager to my search committee, but I can\u2019t find the person I\u2019m looking for. What should I do?","icon":"","row_content":"To add a Committee Manager to a search committee, the individual needs to both be in the Faculty Search user database and be assigned a Committee Manager role. First, check that the person is in Faculty Search by clicking on \u201cUsers &amp; Groups\u201d from the left menu, ensuring that the \u201cUsers\u201d tab is selected, and searching for their name. If they are not in the system, send an add user request to <a href=\"mailto:URFacultyHelp@rochester.edu\">URFacultyHelp@rochester.edu<\/a> (include user\u2019s name, email address, URID if possible, school\/department, and role within UR Faculty).\r\n\r\nIf the individual is already in the database, you need to assign them a Committee Manager role. In \u201cUsers &amp; Groups\u201d under the \u201cUsers\u201d tab, click on the individual\u2019s name. In the bottom half of the screen under the \u201cPermissions\u201d tab, click on \u201cAdd Role\u201d. Select the appropriate unit, and for role, select \u201cCommittee Manager\u201d. Now you will be able to add them as a Committee Manager to your search committee.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"When do applicants receive email notifications?","icon":"","row_content":"Please visit this link for a breakdown of actions that trigger email notifications: <a href=\"https:\/\/product-help.interfolio.com\/en_US\/communication\/automated-email-notifications\">Interfolio \u2014 Automated Email Notifications<\/a>.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"I am trying to email all applicants for my position, but the email applicant window is cut off at the bottom when there are too many recipients, and I am not able to scroll down to click on send. What should I do?","icon":"","row_content":"Adjust the zoom on your browser page. You will be able to access the send button when the page is zoomed out.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"My position has been approved and published, but why can\u2019t Evaluators see the position when they log in?","icon":"","row_content":"Make sure the status of the position has been updated to one that allows Evaluators to review applications (\u201cIn Progress\u201d or \u201cAccepting Applications\u201d are good options). Also, ensure that the Evaluator has been added as a member of the search committee (click on \u201cPosition Actions\u201d and then \u201cView Committee\u201d).","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"What is the difference between \u201cConfidential Letter of Recommendation\u201d and \u201cNon-Confidential Letter of Recommendation\u201d?","icon":"","row_content":"In the Required Documents section if you select \u201cNon-confidential Letter of Recommendation\u201d the applicants will be allowed to upload recommendation letters themselves. If you select \u201cConfidential Letter of Recommendation\u201d, Interfolio will ask the applicants to enter names\/email addresses of letter writers of their choice and then send automatic letter requests to those letter writers. When the letter writers submit the letters, they show up in the applicant\u2019s profile in Faculty Search. Since they\u2019re confidential, the applicant does not get to see the contents of those letters.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"How do I know if a position status or application status is visible to the applicant or not?","icon":"","row_content":"Whenever you update the status of a position or application, a pop-up window will appear notifying you of the visibility settings of that status. Our default settings do not allow applicants to see statuses.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Can I edit a position after it has been published?","icon":"","row_content":"Yes, you can edit a position after it has been published. Major changes to the position will trigger an email notification to the Faculty Affairs Officer.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"How can I check that I've applied disposition codes to all applicants?","icon":"","row_content":"On the applicant pool page, you can customize the columns to include disposition code. Click on \u201ccolumns\u201d and ensure that disposition code is selected. This will allow you to see the disposition code next to each applicant.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"I updated the position status to something that indicates that the position is closed, but I am still getting new applications. Why?","icon":"","row_content":"The position status is intended to be used to track\/organize positions and control what actions current applicants and evaluators can take. It does not affect whether new candidates can apply to the position or not. To close a position, you will need to click on \u201cPosition Actions\u201d and then \u201cClose Position\u201d.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Do dean positions with underlying faculty positions need to be sent to Faculty Search?","icon":"","row_content":"Yes, they do. Be sure to set the Faculty Search flag to \u201cyes\u201d when you create the position in myURHR.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"In my myURHR position, I see that the Faculty Search flag is set to \u201cno\u201d, even though I initially set it to \u201cyes\u201d. Why?","icon":"","row_content":"When you set the Faculty Search flag to \u201cyes\u201d, it triggers the integration to send the myURHR position to Faculty Search. Once it has been sent, the flag automatically switches to \u201cno\u201d, which tells the integration to not send the position to Faculty Search again.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Why is my hire not flowing over to myURHR?","icon":"","row_content":"Please ensure the following:\r\n<ul>\r\n \t<li>Check to ensure that the myURHR position number is filled in in the \u201cPosition ID or Requisition Number\u201d box on the Position Notes page. There should be no other text in this box.<\/li>\r\n \t<li>Check to ensure that on the applicant profile page, the \u201cOffer Note\u201d has one of the following:<\/li>\r\n \t<li>BP: new hire<\/li>\r\n \t<li>BP: rehire<\/li>\r\n \t<li>BP: add job<\/li>\r\n \t<li>For rehire or add job instances, check to ensure that on the applicant profile page, the \u201cHiring Note\u201d has the URID (ONLY the URID should be in this box\u2014no other text).<\/li>\r\n<\/ul>\r\nOnce these have been ensured, retrigger the integration by removing the applicant status and resetting it to \u201cSend to myURHR\u201d. The integration will send the hire to myURHR the next time it runs.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Why did my applicant status change on its own?","icon":"","row_content":"When you set an applicant status to \u201cSend to myURHR\u201d, it will automatically update to \u201cSuccessfully Sent to myURHR\u201d once the integration has sent the hire over to myURHR.","accordion_anchor":""},{"acf_fc_layout":"title","sub_heading":"FACULTY SEARCH\u2014EVALUATOR"},{"acf_fc_layout":"accordion","accordion_title":"I am an Evaluator who is assigned to a position. But when I log in and click on \u201cpositions\u201d, why don\u2019t I see anything?","icon":"","row_content":"The position you are assigned to may not have been approved yet, or the status may be set to something that does not allow access to Evaluators. Please check with the administrator of the position to inquire about the status of the position.","accordion_anchor":"evaluator"},{"acf_fc_layout":"accordion","accordion_title":"How do I view all applicants on one page instead of on several pages?","icon":"","row_content":"By default, 25 applicants are shown on the applicant pool page. To change this, click on the \u201c25\u201d at the bottom of the page and change the number to \u201cAll\u201d.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"How do I filter down the applicant pool?","icon":"","row_content":"The applicant pool on the position profile page can be filtered by various data points. Click on \u201cfilter\u201d and choose the data points you want to focus on. You can click on \u201ccolumns\u201d for more options. You can also click on \u201cfilter by form responses\u201d and select a specific question on the applicant form and filter by that. You can click on \u201csave\u201d to save the current filter view for easy access in the future.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"How do I know if my tags, ratings, comments, and annotations are visible to others or not?","icon":"","row_content":"Please refer to the below reference card.\r\n<table><caption>EVALUATOR\u2019S PRIVACY SETTINGS REFERENCE CARD<\/caption>\r\n<thead>\r\n<tr>\r\n<th colspan=\"2\"><strong>Feature<\/strong><\/th>\r\n<th><strong>Who can see?<\/strong><\/th>\r\n<th colspan=\"2\"><strong>Who can NOT see?<\/strong><\/th>\r\n<th colspan=\"2\"><strong>Notes<\/strong><\/th>\r\n<\/tr>\r\n<\/thead>\r\n<tbody>\r\n<tr>\r\n<td colspan=\"2\">Tags (blind review on OR off)<\/td>\r\n<td>You, other evaluators, committee manager, administrator<\/td>\r\n<td colspan=\"2\">Applicant<\/td>\r\n<td colspan=\"2\"><\/td>\r\n<\/tr>\r\n<tr>\r\n<td colspan=\"2\">Ratings (blind review on)<\/td>\r\n<td>You, committee manager, administrator<\/td>\r\n<td colspan=\"2\">Other evaluators, applicant<\/td>\r\n<td colspan=\"2\">Other evaluators can see a SUMMARY rating<\/td>\r\n<\/tr>\r\n<tr>\r\n<td colspan=\"2\">Ratings (blind review off)<\/td>\r\n<td>You, other evaluators, committee manager, administrator<\/td>\r\n<td colspan=\"2\">Applicant<\/td>\r\n<td colspan=\"2\"><\/td>\r\n<\/tr>\r\n<tr>\r\n<td colspan=\"2\">Comments (blind review on)<\/td>\r\n<td>You, committee manager, administrator<\/td>\r\n<td colspan=\"2\">Other evaluators, applicant<\/td>\r\n<td colspan=\"2\"><\/td>\r\n<\/tr>\r\n<tr>\r\n<td colspan=\"2\">Comments (blind review off)<\/td>\r\n<td colspan=\"2\">You, other evaluators, committee manager, administrator<\/td>\r\n<td colspan=\"2\">Applicant<\/td>\r\n<td><\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Annotations in Document Reader (blind review on OR off)<\/td>\r\n<td colspan=\"3\">Only you<\/td>\r\n<td colspan=\"2\">Other evaluators, committee manager, administrator, applicant<\/td>\r\n<td><\/td>\r\n<\/tr>\r\n<\/tbody>\r\n<\/table>\r\nPlease check with the administrator of the position to find out if blind review is turned on or off for the position.","accordion_anchor":""},{"acf_fc_layout":"title","sub_heading":"<a id=\"int\"><\/a>INTEGRATIONS"},{"acf_fc_layout":"accordion","accordion_title":"What are the various ways in which UR Faculty is integrated with other systems in the university?","icon":"","row_content":"Currently, these are the integrations in place between UR Faculty and other systems:\r\n<ol>\r\n \t<li>Faculty position integrates from myURHR to Faculty Search<\/li>\r\n \t<li>Hire integrates from Faculty Search to myURHR<\/li>\r\n \t<li>Base faculty profile integrates from myURHR to Faculty Appointments &amp; Activities<\/li>\r\n \t<li>Additional personal information integrates from myURHR to Faculty Appointments &amp; Activities<\/li>\r\n \t<li>Appointment data integrates from SMD Faculty Roster to Faculty Appointments &amp; Activities<\/li>\r\n \t<li>Course information integrates from Data Warehouse\/UR Student to Faculty Appointments &amp; Activities<\/li>\r\n \t<li>Course designation integrates from Data Warehouse\/UR Student to Faculty Appointments &amp; Activities<\/li>\r\n \t<li>Course evaluation integrates from Data Warehouse\/Helio Campus to Faculty Appointments &amp; Activities<\/li>\r\n \t<li>Research and external funding data integrates from Data Warehouse\/IORA to Faculty Appointments &amp; Activities<\/li>\r\n<\/ol>","accordion_anchor":"int"},{"acf_fc_layout":"accordion","accordion_title":"How often do the integrations run?","icon":"","row_content":"<table><caption>Schedule of Integrations<\/caption>\r\n<thead>\r\n<tr>\r\n<th><strong>Integration<\/strong><\/th>\r\n<th><strong>Schedule<\/strong><\/th>\r\n<\/tr>\r\n<\/thead>\r\n<tbody>\r\n<tr>\r\n<td>Faculty position from myURHR to Faculty Search<\/td>\r\n<td>once every hour<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Hire from Faculty Search to myURHR<\/td>\r\n<td>once every hour<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Faculty profile from myURHR to FA&amp;A<\/td>\r\n<td>once every night<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Additional personal information from myURHR to FA&amp;A<\/td>\r\n<td>5 times a month (5<sup>th<\/sup>, 10<sup>th<\/sup>, 15<sup>th<\/sup>, 25<sup>th<\/sup>, and 30<sup>th<\/sup>of each month)<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Appointment data from SMD Faculty Roster to FA&amp;A<\/td>\r\n<td>5 times a month (5<sup>th<\/sup>, 10<sup>th<\/sup>, 15<sup>th<\/sup>, 25<sup>th<\/sup>, and 30<sup>th<\/sup>of each month)<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Course information from Data Warehouse\/UR Student to FA&amp;A<\/td>\r\n<td>3 times a year (January, June, and September)<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Course designation from Data Warehouse\/UR Student to FA&amp;A<strong>\u00a0<\/strong><\/td>\r\n<td>once every Sunday<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Course evaluation from Data Warehouse\/Helio Campus to FA&amp;A<\/td>\r\n<td>3 times a year (January, June, and September)<\/td>\r\n<\/tr>\r\n<tr>\r\n<td>Research and external funding data from Data Warehouse\/IORA to FA&amp;A<\/td>\r\n<td>5 times a month (5<sup>th<\/sup>, 10<sup>th<\/sup>, 15<sup>th<\/sup>, 25<sup>th<\/sup>, and 30<sup>th<\/sup>of each month)<\/td>\r\n<\/tr>\r\n<\/tbody>\r\n<\/table>","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Do dean positions with underlying faculty positions need to be sent to Faculty Search?","icon":"","row_content":"Yes, they do. Be sure to set the Faculty Search flag to \u201cyes\u201d when you create the position in myURHR.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"In my myURHR position, I see that the Faculty Search flag is set to \u201cno\u201d, even though I initially set it to \u201cyes\u201d. Why?","icon":"","row_content":"When you set the Faculty Search flag to \u201cyes\u201d, it triggers the integration to send the myURHR position to Faculty Search. Once it has been sent, the flag automatically switches to \u201cno\u201d, which tells the integration to not send the position to Faculty Search again.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Why is my hire not flowing over to myURHR?","icon":"","row_content":"Please ensure the following:\r\n<ul>\r\n \t<li>Check to ensure that the myURHR position number is filled in in the \u201cPosition ID or Requisition Number\u201d box on the Position Notes page. There should be no other text in this box.<\/li>\r\n \t<li>Check to ensure that on the applicant profile page, the \u201cOffer Note\u201d has one of the following:<\/li>\r\n \t<li>BP: new hire<\/li>\r\n \t<li>BP: rehire<\/li>\r\n \t<li>BP: add job<\/li>\r\n \t<li>For rehire or add job instances, check to ensure that on the applicant profile page, the \u201cHiring Note\u201d has the URID (ONLY the URID should be in this box\u2014no other text).<\/li>\r\n<\/ul>\r\nOnce these have been ensured, retrigger the integration by removing the applicant status and resetting it to \u201cSend to myURHR\u201d. The integration will send the hire to myURHR the next time it runs.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Why did my applicant status change on its own?","icon":"","row_content":"When you set an applicant status to \u201cSend to myURHR\u201d, it will automatically update to \u201cSuccessfully Sent to myURHR\u201d once the integration has sent the hire over to myURHR.","accordion_anchor":""},{"acf_fc_layout":"title","sub_heading":"<a id=\"aar\"><\/a>ANNUAL ACTIVITY REPORTS\u2014ADMINISTRATOR"},{"acf_fc_layout":"accordion","accordion_title":"Can I bulk create cases using different templates?","icon":"","row_content":"No, all cases created using the same bulk action will use the same template. If you need to use different templates, bulk create each batch of cases separately.","accordion_anchor":"aar"},{"acf_fc_layout":"accordion","accordion_title":"Can I make changes to cases in bulk?","icon":"","row_content":"Bulk created cases draw from the template used. You can make changes to individual cases afterwards, but you will not be able to make changes in bulk. This is why it is important to ensure that your template is set up correctly before you bulk create cases.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Can I make changes to individual cases after they have been created?","icon":"","row_content":"Yes, you can drill into each section of the case and make updates as necessary.","accordion_anchor":""},{"acf_fc_layout":"title","sub_heading":"ANNUAL ACTIVITY REPORTS\u2014FACULTY"},{"acf_fc_layout":"accordion","accordion_title":"I received an email notification asking me to complete a packet. What should I do first?","icon":"","row_content":"Once you follow the link from the email and log in, we recommend that you first update your Profile and Activities sections in the Faculty Appointments &amp; Activities module on the left menu. Once that is done, access your packet by clicking on \u201cYour Packet\u201d from the left menu. When you regenerate your vita in your packet, all the new information from your Profile and Activities will get populated in your vita. Then proceed to complete the remaining requirements in your packet and submit.","accordion_anchor":"aar-fac"},{"acf_fc_layout":"accordion","accordion_title":"The pre-loaded data in my Activities sections is incorrect. What should I do?","icon":"","row_content":"We have imported historical data from other systems, but it will likely require corrective action from you. Click on the pencil icon to the right of any entry to edit it. Click on the x to the right of any entry to delete it.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"My course information is incorrect. What should I do?","icon":"","row_content":"Course information feeds from UR Student. Please first check to see if your course information is correct in UR Student. If it is not, contact your department administrator and ask them to contact UR Student on your behalf and request an update. If UR Student information is correct but does not match what you see in UR Faculty, please contact <a href=\"mailto:URFacultyHelp@rochester.edu\">URFacultyHelp@rochester.edu<\/a> and send a screenshot of your UR Student course information so we can troubleshoot accordingly.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"I accidentally submitted a section or multiple sections of my packet before I was ready, and now I can\u2019t make edits. What should I do?","icon":"","row_content":"Contact your Faculty Affairs Officer and ask them to unlock your packet sections for you. Then you can continue to make updates.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Which information in my Profile and Activities sections are included in my Annual Activity Report?","icon":"","row_content":"Although you are welcome to maintain your historical data for your own purposes, only Activities data from the last calendar year is pulled into your Annual Activity Report. The data in your Profile section, however, is considered more static information and is included in your report regardless of the time range.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"My vita is not pulling in all the information in my Scholarly Activities that I want to include. Why?","icon":"","row_content":"Only activities from the last calendar year are pulled into your vita. Ensure that the \u201cStatus\u201d of the activity reflects a date in the last calendar year if you want that activity to be included. This is different from the \u201cyear\u201d field which some activity subtypes may include on the input form; this is not the field that determines the time range of the activity.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"My vita is pulling in historical Scholarly Activities information from previous years that I want to exclude from my report. What should I do?","icon":"","row_content":"If you are seeing data in your regenerated vita that includes outdated activities that you want to exclude, ensure that the Status for those activities is set to \u201cCompleted\/Published\u201d or \u201cWork Discontinued\u201d, which are considered terminal statuses. The other Statuses (\u201cIn Progress\u201d, \u201cSubmitted\u201d, \u201cRevise &amp; Resubmit\u201d, \u201cAccepted\u201d, and \u201cIn Press\u201d) are all considered ongoing and will be pulled into your current report. For example, if you have an activity with a status of \u201cIn Progress\u201d in 2020 it is considered still ongoing and will be included in a 2025 report. To exclude it from the 2025 report, you\u2019ll need to update the status to either \u201cCompleted\/Published\u201d or \u201cWork Discontinued\u201d.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Why are some of my historical data in Scholarly Activities set to \u201cIn Progress\u201d when it is not actually still in progress?","icon":"","row_content":"We sourced historical data from old systems as best as possible, but the full scope of the information required in the new system was not available, including status dates. This is why the default status is set to \u201cIn Progress\u201d. Please update the statuses of your activities as necessary.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"I want to move one of my Scholarly, Research, and Professional Activities from one type to another (for example, from \u201cOther Scholarly Work\u201d to \u201cDigital Media\u201d). How do I do that?","icon":"","row_content":"To move an entry to another subtype, click on the pencil icon to the right of the entry. Then update the dropdown value next to \u201cType\u201d to move it to a different subtype.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Do I have to update my Profile and Activities every year?","icon":"","row_content":"The task of correcting incorrect data in your Profile and Activities is a one-time exercise, which is common when using a new system for the first time. The updates you make will be kept intact and you will not need to make them again every year. Moving forward, you will only need to add the new activities that you work on that year.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Why isn\u2019t my syllabus attached to my course?","icon":"","row_content":"You are expected to upload all syllabi.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Why don\u2019t I see \u201cYour Packet\u201d on the left menu?","icon":"","row_content":"You may need to click on \u201cHome\u201d to refresh the page, after which you should be able to see \u201cYour Packet\u201d.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Can I submit my packet without completing the forms and document upload requests in my packet?","icon":"","row_content":"You can submit your packet without completing the forms and document upload requests only if those materials are not set as required. If they are required but incomplete, you will not see an option to submit your packet.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"I see a separate submit button for each section of my packet. What does this mean?","icon":"","row_content":"Although the system lets you submit each section separately, you are instructed to fulfill all requirements first and then submit all the sections at the same time.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Can I allow someone else to complete and submit my Annual Activity Report for me?","icon":"","row_content":"Within UR Faculty, you can assign another user to access your account and update your Profile and Activities in the Faculty Appointments &amp; Activities module. To set this up, please send a request to <a href=\"mailto:URFacultyHelp@rochester.edu\">URFacultyHelp@rochester.edu<\/a>. Note that this only gives them access to your Profile and Activities and not the contents of your packet, where you may have additional forms to fill out or documents to upload.","accordion_anchor":""},{"acf_fc_layout":"title","sub_heading":"ANNUAL ACTIVITY REPORTS\u2014CHAIR"},{"acf_fc_layout":"accordion","accordion_title":"Why do I see multiple packets when I click on \u201cYour Packet\u201d?","icon":"","row_content":"Depending on decisions made by your school, chairs may be required to submit both an individual Annual Activity report and a department summary report. Both will appear in \u201cYour Packets\u201d.","accordion_anchor":"aar-chair"},{"acf_fc_layout":"accordion","accordion_title":"How do I know which packet is the department summary report and which packet is my individual annual activity report?","icon":"","row_content":"When you click on \u201cYour Packets\u201d you will see the packets that are available to you. For the department summary report, the description below the hyperlinked packet name will contain the words \u201cdepartment summary\u201d or something to that effect so you can distinguish it from your individual faculty annual activity report. The individual faculty annual activity report will display something along the lines of \u201cannual activity report\u201d.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Do I need to update my Profile and Activities in order to submit the department summary report?","icon":"","row_content":"No. Unlike the individual faculty annual activity report, the department summary report does not have a vita requirement which pulls in information from your Profile and Activities. Instead, the department summary report asks you to complete different forms (and possibly upload documents) related to your role as chair of a department.","accordion_anchor":""},{"acf_fc_layout":"title","sub_heading":"ANNUAL ACTIVITY REPORTS\u2014REVIEWER"},{"acf_fc_layout":"accordion","accordion_title":"Where do I find cases that I am expected to review?","icon":"","row_content":"To find cases you are expected to review, you will need to click on \u201cCases\u201d in the Review, Promotion and Tenure section of the left menu. Note that this is a different area from \u201cYour Packets\u201d, where you will find cases in which you are the candidate submitting a report for review.","accordion_anchor":"aar-rev"},{"acf_fc_layout":"accordion","accordion_title":"Can I read all the materials in a case without having to click on each material separately?","icon":"","row_content":"Yes, when you click on \u201cRead Case\u201d it loads all the materials in the case into the document reader.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Why can\u2019t I move a case forward?","icon":"","row_content":"There is most likely another reviewer at your workflow step who has not yet reviewed. The other likely reason is that you are not a committee manager, only a committee member. Please contact your school administrator for assistance.","accordion_anchor":""},{"acf_fc_layout":"title","sub_heading":"<a id=\"am\"><\/a>APPOINTMENT MANAGEMENT (FA&amp;A FOR ADMINISTRATORS)"},{"acf_fc_layout":"accordion","accordion_title":"Why can I no longer see a faculty member who has a secondary appointment at my school?","icon":"","row_content":"If you cannot access a faculty member\u2019s profile in FA&amp;A, it is likely because of issues with the unit(s) they are set to. For context, when a faculty member\u2019s primary unit changes in myURHR, the integration pulls that information into FA&amp;A and updates the primary unit. However, there is no way to automate setting secondary units, so the update wipes out any existing secondary unit assignments. In such cases, the UR Faculty team will handle restoring secondary unit assignments.\r\n\r\nPlease contact <a href=\"mailto:urfacultyhelp@rochester.edu\">urfacultyhelp@rochester.edu<\/a> if you cannot access a faculty member\u2019s profile in FA&amp;A that you should have access to, due to:\r\n<ul>\r\n \t<li>Faculty member\u2019s primary unit changing<\/li>\r\n \t<li>Faculty member receiving a new secondary appointment in your school<\/li>\r\n<\/ul>","accordion_anchor":"am"},{"acf_fc_layout":"accordion","accordion_title":"Is there anything I need to do if a faculty member\u2019s primary unit is switching from another school to my school?","icon":"","row_content":"If your school is taking over a faculty member\u2019s primary appointment, please contact <a href=\"mailto:urfacultyhelp@rochester.edu\">urfacultyhelp@rochester.edu<\/a> so that we can ensure that all secondary unit assignments are in place after the primary unit update occurs.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"When I run a report, why can\u2019t I see faculty members with secondary appointments at my school?","icon":"","row_content":"By default the filters are set to show primary unit assignments only. To change this, adjust the filters to show secondary unit assignments, or both.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Do I need to add a new row of data when an appointment is renewed?","icon":"","row_content":"Yes, a new row should be added whenever there is a change in an appointment record.","accordion_anchor":""},{"acf_fc_layout":"accordion","accordion_title":"Do I need to add a new row of data when an appointment has ended?","icon":"","row_content":"No. The only exception to adding a new row for appointment changes is when recording the end of an appointment. A new row is not necessary to record ending an appointment.","accordion_anchor":""}]}]},"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>UR Faculty Frequently Asked Questions - Office of the Provost<\/title>\n<meta name=\"description\" content=\"Explore frequently asked questions (FAQs) about the University of Rochester&#039;s UR Faculty tool.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.rochester.edu\/provost\/ur-faculty\/faq\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"UR Faculty Frequently Asked Questions - Office of the Provost\" \/>\n<meta property=\"og:description\" content=\"Explore frequently asked questions (FAQs) about the University of Rochester&#039;s UR Faculty tool.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.rochester.edu\/provost\/ur-faculty\/faq\/\" \/>\n<meta property=\"og:site_name\" content=\"Office of the Provost\" \/>\n<meta property=\"article:modified_time\" content=\"2026-01-28T13:24:26+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.rochester.edu\/provost\/wp-content\/uploads\/2022\/02\/Link-Preview-Provost-1200x630.png\" \/>\n\t<meta property=\"og:image:width\" content=\"1200\" \/>\n\t<meta property=\"og:image:height\" content=\"630\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/png\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"1 minute\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/www.rochester.edu\\\/provost\\\/ur-faculty\\\/faq\\\/\",\"url\":\"https:\\\/\\\/www.rochester.edu\\\/provost\\\/ur-faculty\\\/faq\\\/\",\"name\":\"UR Faculty Frequently Asked Questions - Office of the Provost\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/www.rochester.edu\\\/provost\\\/#website\"},\"datePublished\":\"2023-10-26T20:03:02+00:00\",\"dateModified\":\"2026-01-28T13:24:26+00:00\",\"description\":\"Explore frequently asked questions (FAQs) about the University of Rochester's UR Faculty tool.\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/www.rochester.edu\\\/provost\\\/ur-faculty\\\/faq\\\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/www.rochester.edu\\\/provost\\\/ur-faculty\\\/faq\\\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/www.rochester.edu\\\/provost\\\/ur-faculty\\\/faq\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/www.rochester.edu\\\/provost\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"UR Faculty\",\"item\":\"https:\\\/\\\/www.rochester.edu\\\/provost\\\/ur-faculty\\\/\"},{\"@type\":\"ListItem\",\"position\":3,\"name\":\"Frequently Asked Questions\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/www.rochester.edu\\\/provost\\\/#website\",\"url\":\"https:\\\/\\\/www.rochester.edu\\\/provost\\\/\",\"name\":\"Office of the Provost\",\"description\":\"University of Rochester\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\\\/\\\/www.rochester.edu\\\/provost\\\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"UR Faculty Frequently Asked Questions - Office of the Provost","description":"Explore frequently asked questions (FAQs) about the University of Rochester's UR Faculty tool.","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/www.rochester.edu\/provost\/ur-faculty\/faq\/","og_locale":"en_US","og_type":"article","og_title":"UR Faculty Frequently Asked Questions - Office of the Provost","og_description":"Explore frequently asked questions (FAQs) about the University of Rochester's UR Faculty tool.","og_url":"https:\/\/www.rochester.edu\/provost\/ur-faculty\/faq\/","og_site_name":"Office of the Provost","article_modified_time":"2026-01-28T13:24:26+00:00","og_image":[{"width":1200,"height":630,"url":"https:\/\/www.rochester.edu\/provost\/wp-content\/uploads\/2022\/02\/Link-Preview-Provost-1200x630.png","type":"image\/png"}],"twitter_card":"summary_large_image","twitter_misc":{"Est. reading time":"1 minute"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/www.rochester.edu\/provost\/ur-faculty\/faq\/","url":"https:\/\/www.rochester.edu\/provost\/ur-faculty\/faq\/","name":"UR Faculty Frequently Asked Questions - Office of the Provost","isPartOf":{"@id":"https:\/\/www.rochester.edu\/provost\/#website"},"datePublished":"2023-10-26T20:03:02+00:00","dateModified":"2026-01-28T13:24:26+00:00","description":"Explore frequently asked questions (FAQs) about the University of Rochester's UR Faculty tool.","breadcrumb":{"@id":"https:\/\/www.rochester.edu\/provost\/ur-faculty\/faq\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/www.rochester.edu\/provost\/ur-faculty\/faq\/"]}]},{"@type":"BreadcrumbList","@id":"https:\/\/www.rochester.edu\/provost\/ur-faculty\/faq\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/www.rochester.edu\/provost\/"},{"@type":"ListItem","position":2,"name":"UR Faculty","item":"https:\/\/www.rochester.edu\/provost\/ur-faculty\/"},{"@type":"ListItem","position":3,"name":"Frequently Asked Questions"}]},{"@type":"WebSite","@id":"https:\/\/www.rochester.edu\/provost\/#website","url":"https:\/\/www.rochester.edu\/provost\/","name":"Office of the Provost","description":"University of Rochester","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/www.rochester.edu\/provost\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"}]}},"_links":{"self":[{"href":"https:\/\/www.rochester.edu\/provost\/wp-json\/wp\/v2\/pages\/45262","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.rochester.edu\/provost\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.rochester.edu\/provost\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.rochester.edu\/provost\/wp-json\/wp\/v2\/users\/162"}],"replies":[{"embeddable":true,"href":"https:\/\/www.rochester.edu\/provost\/wp-json\/wp\/v2\/comments?post=45262"}],"version-history":[{"count":19,"href":"https:\/\/www.rochester.edu\/provost\/wp-json\/wp\/v2\/pages\/45262\/revisions"}],"predecessor-version":[{"id":63362,"href":"https:\/\/www.rochester.edu\/provost\/wp-json\/wp\/v2\/pages\/45262\/revisions\/63362"}],"up":[{"embeddable":true,"href":"https:\/\/www.rochester.edu\/provost\/wp-json\/wp\/v2\/pages\/42552"}],"wp:attachment":[{"href":"https:\/\/www.rochester.edu\/provost\/wp-json\/wp\/v2\/media?parent=45262"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}