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UR Student


Below is a short list of new and updated student information term definitions created as a result of the UR Student system implementation. Select terms contain links to visual representations (infographic posters) that contain further explanation and links using your Chrome or FireFox browser. Images will not display in Windows Explorer or Edge browsers. To print infographics, right click on the visual and select Print. More terms are searchable within the Data Cookbook Glossary accessible on the left navigation of this site.

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Academic Level (Updated)

  • The classification of a student which indicates what level of study they are pursuing. Note: This was known as Division (in SIS).
    • Undergraduate
    • Graduate
    • Medical
    • Eastman Community Music School (ECMS)

 Academic Period (Updated)

  • A time during which a School holds courses, such as a semester, quarter and summer term. E.g. Fall 2018, Summer 2020

 Academic Unit (AU) (Updated)

    • A Workday organization created for the purpose of representing business process approval, reporting and workflows, characterized as a school, college, department, or other unit of your institution.Those with the appropriate security can use AUs to:

      AUs can specify which units can do the following in UR Student:

      • Offer courses and programs of study
      • Admit students
      • Allow students to know all the schools they belong to at a glance

 Course Name (New)

  • Course name includes the course ID (Subject code + Number) and course title.

 Course Number (New)

  • A number assigned to a course. Numbers are assigned with the following conventions: 3 digits in length; the hundreds digit indicates the course level; introductory courses are numbered 1xx; courses recommended to be taken consecutively have consecutive numbers like 201-202.

Credential (Degree in SIS) (New)

  • An award conferred by a school within the University as official recognition for the successful completion of a program of study.

 Cross Listed Course (New)

  • A course which is taught by the same instructor, at the same time and location and has the same content, but which is listed in two or more different academic disciplines. Example:
    • BCBS 110 / CVSC 110 / PSYC 110 – Neural Foundations of Behavior


  • A collection of reports tailored to the user or role

Eligibility Rules

  • System-based guardrails to enforce policies


  • Registration

Faceted Search

  • A search where the end user has the ability to identify particular criteria for a population.


  • The process of moving students from Applicant to Student stage that creates the academic record for the student. Note: Students can have multiple academic records, each associated with one or more Programs of Study that support a distinct educational objective.


  • Targeted communications for new and returning students to ensure that tasks and other necessary documentation are completed (FERPA, Financial Responsibility Agreement, etc.).

Program of Study:

  • Program of Study represents the educational objectives offered at a University. For example, a Biology Major through which a student can achieve a Bachelor of Science Degree. Programs of Study also govern the academic requirements for students; academic policies that apply to students; and the educational credentials students can earn.

Student Cohort (Updated)

  • A specific group of students established to satisfy a business process such as tracking, reporting and interacting.

 Student Cohort Type (New)

  • A categorization used to define different types of cohorts defined in the Workday Student system. Some examples include: Advising, Class Year, IPEDS.

Tenant (Updated)

  • A Workday tenant is an instance of the Workday software, including data that exists independently of other tenants. There are many types of deployment and production tenants, each intended for a specific use