As you know, within UR Financials you have the ability to schedule and run month end reports that replace your previous monthly ledger and monthly transactions reports you received in COGNOS.

These include the follow reports:

• FAO Budgetary Balance Summary – Monthly Ledger Printable URF0941
• FAO Available Balance Summary (NCL) URF0905
• FAO Available Balance Summary by UR Project (NCL) URF0908
• Monthly Transactions Printable URF0942

A new Workday feature now allows Cost Center Financial Analysts to create a Report Group which will report on multiple FAOs in one scheduled run.

When using this feature, it is important to configure your Report Group for three FAO types, if needed:

1. Operating Programs
2. Gifts
3. Projects

With this feature, you can manually choose which of the three to set up and re-use the scheduling set-ups each month just by changing the run dates.

Instructions on how to create a Report Group can be found on the Reporting FAQs page of UR Financials website and on the Training Materials page Under the NCL Reporting section.

We strongly encourage participation in the User call-in session and Report Workshops as they will devote periods of time for those who wish to have assistance in this set up. All set up activity must be completed by the user who will be setting up the report grouping and scheduling of the runs.

You may have noticed that some of your UR Financials reports have changed.

Updates to Reporting:

• Unique Identifiers added to report names (URF0945, URF0941 etc.)
• Common Financial Report worklet added to the Workday home page
• Additional filtering prompts in the FAO Budgetary Balance Summary – Monthly Ledger report
• Print Friendly Reports

These new features have been added to assist you with your reporting needs.

Unique Identifiers have been added to some report names and can be used to quickly search for reports – just type in the URF and number in the search bar in Workday.

A Worklet has been added to your home page with recommended reports that you may find helpful as you manage your account activity.  Also included are report descriptions for users to quickly understand the purpose for running.

The Monthly Ledger report has been updated as last seen in your report training class and is now entitled FAO Budgetary Balance Summary – Monthly Ledger Printable (NCL)URF0941.
Previously, you could refine your reporting criteria by only three fields; Company, Organization and Period. This updated version now contains a more robust set of report search criteria.  More filtering options have been included such as; Fund, Cost Center, and most FAOs (Operating  Program, Debt Service, Gift, Loan Program and Project). Please know that If you have added this report to your favorites worklet, the name will update automatically. Any saved filters should not be affected.
Tip:  Use the additional filtering prompts if you want to pull out one or a few OPs from all FAO(s)/Cost Center(s) that you have access to in this report.

Another benefit recently added to some reports in UR Financials is a “printable” option as indicated in the name. Reports could always be printed, but this version has better formatting with cleaner printouts that are easier to reconcile against.

Remember:  Once you have refined your report to pull the data you need, save your filters at the bottom of the report prompting screen.

For the month of January and beyond, your financial transaction data will be accessible using UR Financials (Workday).  Use the monthly ledger type report or transaction detail type report to access financial data you need.  If you need help finding the correct report, use the Report Crosswalk Tool, or sign up for a Workshop.

Workshops are designed to review tools and reports created to support the transition to the new Financials Data Model as well as well as finding Workday reports. There are several times offered.  Sign up for one if you need hands on support.