myURHR Workday and UKG

Live December 16, 2024

We are getting closer to go-live! In a little over a month, both myURHR Workday and UKG will be accessible to all faculty and staff on December 16, 2024. myURHR will replace HRMS.

myURHR November Highlights for Strong Staffing

· University email address: Strong Staffing employees who do not have a University email address will receive their own this month.

§ A University email address is necessary to stay connected with your team, manage workplace responsibilities, and to receive timely University communications, including myURHR updates.

§ Additional information along with procedural steps for the email address will be sent by mid-November to impacted Strong Staffing employees and their managers.

· Training: It is essential that all Strong Staffing employees, working in a University of Rochester position, complete their myURHR training in MyPath. Training is the single, most important action to prepare for myURHR Workday and UKG.

§ Please coordinate training time with your department.

§ At go-live, quick reference cards (QRCs) will be available featuring step-by-step instructions for navigating specific businesses processes that you will learn about in training (e.g. updating personal information in Workday and entering time worked in UKG).

· Time card submission: Submit any past time cards by Friday, December 13, 2024. Remember at go-live, Strong Staffing employees, working at a University of Rochester location, will enter time worked using UKG. (Your department will indicate the preferred method for time entry.)

· Individual transactions in HRMS: Leading up to go-live, there will be brief periods of time when work in HRMS will cease and a transition period will begin to myURHR. If you need to make updates to your address, direct deposit, payment elections, etc., please see important deadlines for HRMS below.

Individual Transactions	Last transaction entry date in HRMS	First transaction entry date in myURHR
W-2 Electronic Delivery Consent	12/4/2024	12/16/2024
Emergency Contacts	12/4/2024	12/16/2024
W-4 Withholdings	12/12/2024	12/16/2024
Payment Elections	12/12/2024	12/16/2024
Address Changes	12/12/2024	12/16/2024
Direct Deposit	12/12/2024	12/16/2024

· In case you missed it: October Strong Staffing update (training courses and meal periods in UKG).

· myURHR UKG will be ready on December 15:

o Time clocks will have new buttons, including “In Punch” and “Out Punch”.

o Employees will enter time worked by “touching” the appropriate button, then “swiping” their ID badge.

Thanks,
Strong Staffing Team

• Visit the Strong Staffing website for FAQs, plus additional instructions and reminders as we prepare for myURHR.

• Email the Strong Staffing team via SStaffTimecards@hr.Rochester.edu.

• Check out the myURHR webpages for Fast Facts videos,

new glossary terms, latest updates, and more!