UR Financials Newsletter Vol. 11 11.15.2023
In this issue:
- Workday Expenses (University only, excluding affiliates)
- Spend authorization enhancements
- Expenses user group meetings
- Accounts Payable (University only, excluding affiliates)
- P2P and AP contact information for departmental users
Workday Expenses
- Spend authorization enhancements
Advanced Airfare notification has been added to the Spend Authorization. Airfare reservations that are made using a Spend Authorization with Deprez or Town & Country Travel which the University pays is considered an advance per the IRS. This travel ticket advance is a debt that employees (Faculty and Staff) must account for within 60 days of the return date of the trip. To account for and clear the debt, the employee or their delegate who can create expense reports on their behalf will submit a Workday Expense Report and include the ticket and agency fees that are loaded in Workday to their account. Once the expense report is processed, the worktag (FAO) listed will be charged but the employee will not receive reimbursement.
The International Travel registry check box text has been updated on Spend Authorizations and Expense Reports. Completion of the Travel Registry has been removed. By checking the box, you certify that you have reviewed and agree to abide by the International Travel Policy. Users are still required to check the box. - Expenses user group meetings (held monthly)
Upcoming meetings:
Link to join meeting, https://rochester.zoom.us/j/2973709361Thursday, November 16, 2023, 2:00pm-3:00pm
Thursday, December 21, 2023, 2:00pm-3:00pm
Accounts Payable
- P2P and AP contact information for departmental users
In an effort to improve user experience, we have created a document that outlines self-service resources available, and contact information for P2P and Accounts Payable. Departments should utilize the resources provided within the guide, and if they have questions, they can contact the appropriate department.