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UR Financials
Administration and Finance

UR Financials Newsletter Vol. 18 06.17.2024

In this issue:
  • Workday Expenses (University only, excluding affiliates)
    • FY2024 Deadline for Expenses
    • Reimbursement Payments
    • Expenses user group meetings: June 18th 3pm-4pm
      • June topics
        • Year-end deadline/review: Advanced Airfare, Amex Corporate Card, Business expenses
        • Review of advanced airfare process and reconciliation for employees and students (graduate and undergraduate)/nonemployees
    • Helpful links
  • Accounts Payable (University only, excluding affiliates)
    • FY2024 Year-End Close Schedule
    • Additional resources on Accounts Payable webpage
    • Training Session via Zoom with schedule through end of 2025
      • EFT and Create Invoice from Receipt

Workday Expenses

  • FY2024 Deadline for ExpensesThe Expense Report must have an expense report date before 6/30/24 and fully approved by the department by 5pm on Wednesday, July 3, 2024, in order to post in FY24.  This includes credit card transactions for advanced airfare and Amex corporate cards.  Employees and their Expense Report creators should check the My Expense Transactions report and submit an Expense Report for  advanced airfare and Amex corporate card transactions before the year end deadline.
  • Reimbursement payments
    Accounts Payable processes approved expense reports twice a week.  On Wednesday morning for check and direct deposit payments and on Friday morning for direct deposits. Reimbursements will no longer appear on paystubs or in HRMS.  To check the status of your expense report, check your My Expense Reports report.  Then view the expense report and select the tab labeled “Expense Payment” for additional details.

Accounts Payable

  • FY2024 Year-End Close Schedule
    The schedule has been posted in the UR Financial website (link requires login). Please review the schedule for all deadlines as well as appropriate contacts if you have any questions.
    An important  deadline pertaining to keep in mind for AP:
    Supplier Invoice Requests must be fully approved in Workday, supplier Invoices for Workday Purchase Orders must have all match exceptions resolved, and all other Supplier Invoices, F4 Payment Requests, and Journal Entry requests related to AP errors must be received in Accounts Payable no later than 5pm on Friday June 21st via email to AccountsPayable@finance.rochester.edu.
  • Additional Resources