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UR Financials
Administration and Finance

UR Financials Newsletter Vol. 8 08.15.2023

In this issue:
  • Workday Expenses (University only, excluding affiliates)
    • HRMS outstanding airfare advance clean up
    • Amex corporate card transactions loaded in Workday
  • Accounts Payable (University only, excluding affiliates)
    • Upcoming training sessions (reminder)
    • Tip of the month

Workday Expenses

  • HRMS outstanding airfare advance clean up
    Accounts Payable will be sending emails to request the account to charge (Spend Category, FAO, and Company for FAO) for unreconciled advanced airfare charges that were loaded in HRMS.  Send the account to charge information to Business_Expense_Reimbursement@finance.rochester.edu to clear the advance.
  • Amex corporate card transactions loaded in Workday
    This enhancement has been delayed.  Amex corporate card holders should continue to submit business expenses on a Workday Expense Report to receive reimbursement and pay Amex.
  • Expenses User Group meetings are held monthly, the next meeting is on Tuesday, August 22nd, 2023, from 1:00pm-2:00pm.   Link to join meeting,https://rochester.zoom.us/j/2973709361.

Accounts Payable

  • Upcoming training sessions (Reminder)
    AP will be holding quarterly training sessions on Creating Invoice from Receipt and EFT Payment Questionnaire functionality.  We encourage all users who are involved in either of these processes to join these training sessions.  This will not only give you a refresher to ensure that you are following the correct process, but it will also give you an opportunity to ask questions and to provide feedback which we may be able to use to enhance these processes in the future.  Kristina Mano, Accounts Payable Manager, will send an invite to users who should attend the sessions based on usage of either process when we get closer to the dates listed below.

  • Tip of the month
    Departmental users have visibility to payment status for Purchase Orders and Supplier Invoice Requests they create. The guides below should be utilized.
    Finding Payment Status for Invoices on a PUR POFinding Payment Status for Supplier Invoice Requests (SIR)