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Housing, Dining, and Student Services

Important information for Fall 2020 and Spring 2021

Faculty and Staff
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October 31, 2020 | 10:24 am

Fall semester closing, winter stay, and spring arrival details (AS&E and ESM)

Updated November 19

Semester Closing/Winter Stay/Spring Arrival for AS&E and Eastman School of Music

November 25, 2020 to January 22, 2021

In-person instruction ends Tuesday, November 24, 2020. All coursework will switch to remote instruction starting Monday, November 30, 2020. We expect all students to depart campus prior to Thanksgiving, but we know this may not be possible for everyone. We have established a registration process (outlined below) for those requesting to stay after Thanksgiving.

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Information about leaving and checking out

For those students who are able to go home, you are expected to vacate your room no later than Wednesday, November 25 at 9 a.m.

We ask that those students who have chosen to study remotely for spring term take their belongings with them and make arrangements to check-out with their area office.

For those planning to return to campus in Spring 2021, you may keep your belongings in your room, suite or apartment. While we fully expect to be in-person in Spring 2021, we request that you gather your belongings and organize and box up whatever you can in your room. We ask that you take this precaution in case the situation with COVID-19 unexpectedly worsens and the University is not able to resume in-person for spring term.

If you live in a suite or apartment, lounge/living room items should either be labeled with the correct student name or moved into the student’s room. This will help us if the University needs to box and store student belongings.

Area offices will be sharing check-out information with students in a few weeks. Family members or helpers can proceed straight to the student’s residence hall when arriving on campus. Those coming from restricted states do not need to quarantine upon arrival to New York State/campus if only staying less than 24 hours. Helpers must be masked and are limited to one person entering the building at a time. Social distancing and hand washing protocols must be followed.

New 11/9 If you are required to have a COVID-19 test prior to your departure, or would like to be tested before you leave, reference this guidance.

Some students have asked if they must remain on-campus until Wednesday, November 25. This is not necessary and we expect that many students will opt to leave or move-out over the weekend of November 21-22, or on Monday or Tuesday, November 23-24. Students will be able to learn remotely on November 23-24 (i.e. classes will not be cancelled), so please check with your instructors on class requirements for those days.

Information about Winter Stay

The Winter Stay period has been divided into two parts:

The short-term stay is designed for students who would benefit from remaining on-campus for the remainder of the fall semester.

The long-term stay is for students who require living accommodations until the beginning of the spring semester. Note that those staying on campus either short- or long-term will learn remotely over this period; there will be no in-person class meetings.

  • Short Term stay: November 25 – December 19, 2020
  • Long Term Stay: November 25 – January 22, 2021

All students with Fall 2020 housing contracts may request the short-term stay option. Students with Fall 2020 and Spring 2021 housing contracts may request the long-term stay. Any student desiring a long-term stay who does not have a Spring 2021 housing contract should contact Residential Life at winterstayhousing@reslife.rochester.edu.

Registration

Updated 11/17 Students needed to register for winter stay by Monday, November 16 on the Residential Life website.

Students needing to make changes to their winter stay plans after that date should contact Residential Life at winterstayhousing@reslife.rochester.edu (or reslife@esm.rochester.edu for Eastman students).

Students requesting either Winter Stay option are subject to the following conditions:

  • Students will not be charged an additional fee for housing over Winter Stay.
  • Students will be responsible for charges associated with declining balances and meal plans. See section below for details.
  • Students must stay within the 100-mile radius as defined by University policy for the fall term. This includes during the holidays. If a student does leave, they will be required to quarantine for 14 days upon return. This policy as well as other University and residential life COVID related policies remain in place for the duration of Winter Stay.
  • Students agree to remain in their current housing locations for the Winter Stay period except for Eastman students who will relocate to assigned rooms on the River Campus on November 25, 2020 between 9am and noon. Students are not allowed to temporarily move to another student’s suite or apartment.
  • Current COVID-19 protocols for de-densifying, distancing and masking remain in place for this period.

Information about Winter Stay dining

For the short-term stay, there is no required dining plan. However, Dining Services will have several dining locations operating on a break schedule.

Dining Services recommends that students have an appropriate level of declining dollars and/or UROS to use During the short-term stay the recommended amount is $460. For the long-term stay, all students living in campus residence halls will additionally be required to purchase a meal plan that covers the period of December 19 to January 22. Students may not opt out of the plan. The cost of the plan will be $895 and it will cover two meals per day. For planning purposes, the total cost of declining and the meal plan for the entire period (November 25 to January 22) would be $1,355 for students with the recommended balance, but only the long-term plan of $895 is required.

For College students, anyone receiving financial aid can have the long-term stay meal plan added to their spring term aid. Eastman students should contact the Eastman Financial Aid office (financialaid@esm.rochester.edu) to discuss their options. Requests for support can be submitted through the online survey. Students identified as having financial need will receive varying levels of support that allows them to meet the cost of the long-term stay dining plan through a combination of their own financial contributions (including all previously offered forms of financial aid) and College/Eastman assistance.

Building access

Students will have access only to their current building as has been the practice during the fall term. Students will have access to the first floor of Susan B. Anthony Hall to access Hillside.

Students who haven’t registered for winter stay will not have building access. This includes students who will be returning in Spring 2021 but decided to return home as of November 25.

RAs will be staffing residence halls for the break period. They will be doing rounds and providing small group and virtual activities for students. Additionally, Wilson Commons Student Activities and Eastman’s Office of Student Activities have been arranging to provide limited programming for those students who will be remaining on-campus.

Returning to campuses in Spring 2021

Updated 11/19 The University has shared quarantine requirements for undergraduate students living in University housing, detailed here. These guidelines are subject to change—the University works very carefully to be up-to-date and adapt our protocols in order to remain in compliance with state and federal guidelines.

In addition, all students in Arts, Sciences & Engineering and the Eastman School of Music—including off-campus students and graduate students—are asked to submit their intended spring semester 2021 plans via this online survey. This survey is very similar to the one issued prior to the fall semester and allows University administrators to effectively space plan for the numbers of returning students.

For questions, please contact:

topics: Academics, All Students, Dining, Fall 2020, Housing, International Students, October 2020, Spring 2021,

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