Managing a Strong Staffng Employees Time

• Pay Codes Available to Strong Staffing Employees
  • Validation of pay codes will occur every pay period.
  • Unapproved Absences - To be utilized for absences that were not previously approved (i.e. No Call, No Show).
  • Approved Absence - To be utilized for approved vacations or call ins when no sick time is accrued to use.
  • Jury Duty - Jury Duty Certificate NEEDS to be submitted to SStaffTimeCards@HR.Rochester.edu for pay code to be validated.
  • Sick Time - for Medically related reason following Policy 337.
  • Holiday Pay - ONLY for hours WORKED on that holiday. Holiday pay will not be paid if that holiday was not worked and Sick time CANNOT be used in substitution.

• Meal Times in UKG
  • Meal periods will automatically be deducted from the time entered based on the employee's home department. For Strong Staffing a deduction of 30 min. will occur for all shifts worked if over 6 hours. If the department requires a different meal period, the employee will NEED to swipe out and back in.

• Time Entry with UKG
  • Strong Staffng employees will enter time worked in UKG or by using the time clock. (Departments will provide guidance on the preferred method for submitting time.)
  • Strong Staffng employees working at Highland Hospital will continue to submit paper, approved timecards even after the go-live.
  • The time clocks will have new buttons, including "In Punch" and "Out Punch".
  • Employees will enter time worked by "touching" the appropriate button, then "swiping" their ID badge.

• Locating the Strong Staffing Names in UKG
  • Strong Staffing Time Keeper adds a schedule that includes the costing allocation from the request form submitted.
    • Adjustments to any costing allocation should be communicated to the Strong Staffing Team, NOT directly in the transfer cell in UKG.
  • Department will set up a Hyperfind for primary job transferred in (My Direct Reports will NOT have SS employees listed) to approve time for the Strong Staffing Employee working in the department. If you have any questions about Hyperfinds, please reach out to Strong Staffing at SStaffTimeCards@HR.rochester.edu.

• Attributes in UKG for Strong Staffing
  • Sick Time
    • Strong Staffing Employee request for Sick time will route to Strong Staffing Recruiter.
    • Strong Staffing Recruiter will do outreach, outside UKG to the direct department for a decision.
    • Strong Staffing Recruiter will indicate that decision in UKG to the employee.
    • Changes to that request will follow a similar process.
    • If approved the time will populate on the Strong Staffing Recruiters calendar only.
  • Schedules for all Strong Staffing Employees will be indicated by a Transfer icon .
  • Schedules are required to be for the length of the pay period.
  • Exception icon will indicate the days without hours and need to remain in that cell.