RSRB Fee Structure
The costs associated with Research Subjects Review Board (RSRB) review must be factored into study budgets during the budget development process. RSRB fees are dependent on funding sources and whether the RSRB will act as the Reviewing IRB or Relying Institution.
On rare occasions, the RSRB may waive these fees, but this is considered on a study-by-study basis. To request a waiver, the PI must submit a written request to the RSRB (IRB) Director with justification for waiving the fees.
When the RSRB acts as the Reviewing IRB
Study teams requesting the RSRB to act as the Reviewing IRB for a multi-site funding proposal are required to meet with the OHSP Director and Reliance Coordinator to ensure adequate budgeting and monitoring, well in advance of submission. This includes federal, foundation, and industry-funded proposals.
Obtain an SIRB Review Fee Quote
All funded studies that wish to use the University of Rochester RSRB as the Single IRB (SIRB) are required to pay SIRB review fees. This includes studies with federal funding, industry funding, foundation funding, etc. All review fees are a “fee-for-service”, meaning charges will be assessed based upon the actual number of RSRB reviews required.
The RSRB will provide an SIRB Fee Quote to assist researchers with budget planning during the pre-award process. To obtain a quote, the researcher should submit an e-Reliance Request. An RSRB Specialist will then work with the study team to create the quote based upon specific details about the individual project.
For federally funded projects, the cost of the Rochester site review is not included in the SIRB review fees, as it is covered by indirect costs. However, review of all external sites relying on the RSRB will be billed to the URochester study team as a direct cost.
SIRB review fees are based upon several factors:
- Number of years the study will be open
- Number of participating research sites requiring SIRB review
- Number of consent documents used by each site
- Number of modifications required throughout the life of the study
- Complexity of each modification
Remember, the SIRB Fee Quote is an estimate based upon information provided by the study team. Under the fee-for-service model, the study is responsible for all costs based upon the services provided. For example, if you budget for one protocol modification per year but require two protocol modifications, you will be responsible for costs associated with two protocol modifications.
As part of the SIRB Fee Quote, the RSRB Specialist will provide a breakdown of all fees. If the RSRB review fee schedule changes after the quote has been provided, the study will be billed at the amount from the quote ONLY if the quote was an RSRB authorized quote. To obtain an authorized quote, researchers must utilize the e-Reliance Request. SIRB fees budgeted by the study team without consultation of the RSRB may not be accepted and the RSRB may decide not to act as the reviewing IRB.
Obtain an SIRB Review Fee Quote
All funded studies who wish to use the University of Rochester RSRB as the Single IRB (SIRB) are required to pay SIRB review fees. This includes studies with federal funding, industry funding, foundation funding, etc. All review fees are a “fee-for-service”, meaning charges will be assessed based upon the actual number of RSRB reviews required.
The RSRB will provide an SIRB Fee Quote to assist researchers with budget planning during the pre-award process. To obtain a quote, the researcher should submit an e-Reliance Request. An RSRB Specialist will then work with the study team to create the quote based upon specific details about the individual project.
For industry or foundation-funded projects, the SIRB cost will include the Rochester site and all external sites relying on the RSRB. These costs will be billed to the URochester study team.
SIRB review fees are based upon several factors:
- Number of years the study will be open
- Number of participating research sites requiring SIRB review
- Number of consent documents used by each site
- Number of modifications required throughout the life of the study
- Complexity of each modification
Remember, the SIRB Fee Quote is an estimate based upon information provided by the study team. Under the fee-for-service model, the study is responsible for all costs based upon the services provided. For example, if you budget for one protocol modification per year but require two protocol modifications, you will be responsible for costs associated with two protocol modifications.
As part of the SIRB Fee Quote, the RSRB Specialist will provide a breakdown of all fees. If the RSRB review fee schedule changes after the quote has been provided, the study will be billed at the amount from the quote ONLY if the quote was an RSRB authorized quote. To obtain an authorized quote, researchers must utilize the e-Reliance Request. SIRB fees budgeted by the study team without consultation of the RSRB may not be accepted and the RSRB may decide not to act as the reviewing IRB.
Fees are not charged for single-site research that is federally funded; review is included in indirect costs.
- Initial Review: $1,100
- Continuing Review: $725
- Modification: Protocol Only: $725
- Modification: Recruitment Only: $362.50
- Modification: Consent Form Only: $725
- Modification: Protocol & Consent Form: $1,000
- Close Out: $362.50
When the University/RSRB is a Relying Institution
Fees are not charged for RSRB administrative review of University of Rochester sites participating in multi-site, federally funded research; review is included in indirect costs.
- A one-time $1000 fee for initial institutional/administrative review is charged for all University of Rochester sites participating in multi-site research that is industry or foundation funded. This fee covers costs associated with the institutional review that is required to ensure compliance with University and OHSP policies (e.g., conflict of interest, compensation for injury, etc.); the fee must be factored into the budgets appropriately.
- Fees are not applied to follow-on submissions (e.g., modifications and continuing reviews following initial approval of the research).
Additional no-charge reviews
The RSRB does not charge for:
- Unfunded research
- Submissions involving expanded access or emergency use
- Research deemed exempt (regardless of funding)
- Proposals that do not meet the definition of ‘human subject research’ (regardless of funding)
- Modifications to update study personnel only
- Modifications for editorial/administrative revisions to study documents
- Reports of new information
- Withdrawn or discarded submissions