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Policy

Changes in Personal Data

This policy applies to: All faculty and staff

Table of Contents

I. Policy

Each faculty and staff member is expected to promptly notify his or her department head and the Office of Human Resources of changes to name, home address and telephone number.

The Office of Human Resources, Administrative Services should be notified of changes in marital status, spouse’s name, number of dependents and beneficiaries in order to assure proper benefits administration. If the change will affect your tax status an updated state and federal tax form will need to be completed.

II. Procedure

A. Changes of home address, telephone number, email address and emergency contact can be changed through the online HRMS system. A NetID is needed to access the HRMS system.

B. Changes to name, marital status, military service, etc. must be made in writing. A Personal Data Sheet can be printed from the HRMS web page (UR Documentation>Sample Forms>Personal Data Change Form), completed, and sent to the Office of Human Resources, Administrative Services at Box 278955.

C. Changes in beneficiary or medical plan coverage must be completed in writing and sent to the Office of Human Resources, Administrative Services at Box 278955. Forms are available on the Benefit Office website.

D. Changes in tax exemptions require the completion of a new Federal Form W-4 and/or State Form IT-2104. The online form is available on the HRMS web page (Self Service> Payroll and Compensation). Questions regarding taxation can be directed to the Payroll Office at (585) 275-2040.

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