As a result of the COVID-19 impact on the world population and economy, the University of Rochester is taking precautionary measures to control non-essential spending and maintain the financial welfare of the organization. Similar measures are being taken my companies across the country. The University, including URMC, have initiated the following measures.
- All new capital spending will be on hold for the next 90 days. Projects that are already underway will be reviewed to determine the applicability of the project to the limitations imposed by Governor Cuomo’s “New York State on PAUSE” executive order and the impact of stopping construction and scaled back accordingly. Exceptions will be granted only for those projects that are critical to maintaining patient care operations, address critical life safety issues and infrastructure, or are needed to meet legal requirements. The Ambulatory Orthopaedics campus and the expanded ED/Tower project remain top priorities, although we will need to remain flexible on when we can commence construction on the projects.
Non-Labor Expenses (effective for next 90 days)
- No new consulting agreements will be approved.
- There will be no incremental leases for space.
- Catering expenses should be eliminated to the greatest extent possible.
- No new sponsorships or non-professional memberships.
- URMC will be initiating a central review of all non-clinical purchase orders over a certain dollar amount.
Procure to Pay Enhancement Project
The Procure to Pay Project aims to make purchasing and paying for goods and services across the University easy, transparent, and efficient. Updates to the existing process will eliminate paper requisitions and forms, better align purchasing practices with institutional goals, and save the University time and money.
Users will also have the ability to better track purchase orders and payment workflows. The project will create a central repository for contracts and link them to purchase orders from across the University, allowing Purchasing to better analyze University spending and leverage volume to achieve savings with departments and suppliers.
Who will be affected?
All University departments including the Medical Center that procure goods and services through 312 Requisition and Payment Request Forms (F4).
What will change?
The Procure to Pay project will replace 312 Requisitions at the University. Building on the University’s investment in Workday’s cloud-based platform, the University will instead implement the Workday Procurement module, enhanced with user-friendly eMarketplace shopping, for a more efficient and modern buying experience.
Over time, the University will evaluate additional modules to enhance the procure to pay process. Current plans do not include a replacement of the Pathways Materials Management (PMM) system for departments who utilize it to manage inventory; that system and inventory management processes will remain unchanged for the foreseeable future.