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Travel Guidelines

Guidelines for University-related and personal travel

Travel guidance for faculty, staff, and students

Faculty and Staff
Featured
April 8, 2021 | 12:23 pm

Updated travel guidance for the University community

Updated April 11, 2021

The Coronavirus University Restart Team (CURT) has updated the guidance for travel, effective April 1, 2021. These guidelines are changing as circumstances of the pandemic improve and additional New York State guidance is distributed, but will be reviewed at the end of the spring semester.

Broadly, all University travelers—students, faculty and staff—regardless of destination or origin, are required to follow the current New York State travel requirements. Currently, New York state strongly encourages domestic and international travelers to quarantine upon their return, but quarantining is no longer a state requirement after April 1, and there is no longer a list of restricted states—contiguous or non-contiguous. However, domestic and international travelers do still need to complete New York State’s Traveler Health Form and should also follow all the requirements of the state or country they are traveling to.

Everyone traveling internationally—either during or after the spring semester—should review the entry requirements of the destination and considerations for an intended return to the US. For instance, some countries now require evidence of a negative COVID-19 test prior to arrival. If your visa has expired, your return trip could be delayed as many US Consular offices remain closed or with limited services available (look up visa wait times by location). Additionally, travelers from certain areas are subject to US entry restrictions, which can change with little notice (see State Department’s summary of coronavirus travel proclamations and national interest exceptions). The decision to travel internationally always carries some risk and is more complex during the COVID-19 pandemic. Undergraduate students on visas sponsored by the University should contact the International Services Office (ISO) prior to travel to secure any needed travel authorizations for visa purposes.

Find additional guidance relevant to you below.

Faculty, staff, postdocs, and graduate students

University business travel, whether University-funded or grant-funded, must follow standard University Business Travel processes. See the Business Expense and Travel Reimbursement (BETR) website for more information.

For international travel requests, whether University-funded or grant-funded, a risk consultation provided by the Office for Global Engagement is required. Completion of the Workday Spend Authorization prior to travel will route essential travel requests to the appropriate individuals. Additional information is available on the Business Expense and Travel Reimbursement website. Additionally, for University-funded international travel, pre-approval from a Cabinet-level officer is required.

If COVID testing is required in order to travel, and the travel was approved as essential, the cost of testing may be reimbursed as a valid University business expense.

Faculty, staff, post docs, and graduate students traveling should closely follow New York State’s travel guidance before making travel plans, and should be mindful of any current testing and quarantine requirements as part of this.

Undergraduate students

Undergraduate students attending classes and/or residing on campus need to remain in Rochester (within 100 miles) for the duration of the in-person spring semester. If an undergraduate student needs to depart campus outside of the 100-mile radius, they must appeal directly to their dean for permission to leave.

Medical Center

For travel guidance specific to Medical Center faculty and staff involved in patient care, see this URMC website.

topics: All Students, April 2021, Health Monitoring, Human Resources, International Students, Spring 2021, Travel,

Additional travel-related updates

Health and Safety
Featured
March 1, 2021 | 09:10 am

Update on fall and summer 2021 international travel for students

The University has decided to cancel all University-related student travel abroad for summer 2021. This includes Education Abroad programs within all University schools.

topics: Academics, All Students, Fall 2021, March 2021, Summer 2021, Travel,
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