Non-Discrimination in Employment Policy

Rationale and Purpose of the Policy

The University of Rochester (“University”) is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

Scope

The policy applies to all University community members (including but not limited to applicants, students, faculty, staff, contractors, and users).

Policy Details

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

I. Policy Statement

The University of Rochester does not discriminate in hiring, promotion, compensation, benefits, or any other aspect of employment on the basis of Protected Characteristic or perceived or actual affiliation/association with any other individual because of the Protected Characteristic of that other individual. This policy applies to all employees, applicants, faculty, staff, and students. Questions about this policy may be directed to the Associate Vice President for Civil Rights Compliance (585-275-1550).

II. Equal Employment Opportunity (EEO)

We are an equal opportunity employer and are dedicated to maintaining a workplace that is free from discrimination and harassment. All employment decisions, including recruitment, hiring, training, promotion, compensation, termination and disciplinary actions, will be based on merit, qualifications, and business needs.

III. Anti-Harassment Policy

Harassment, including but not limited to verbal, physical, or visual conduct that creates an intimidating, hostile, or offensive work environment, will not be tolerated. This includes sexual harassment and any unwelcome conduct that affects an individual’s employment or academic experience.

IV. Accommodations for Individuals with Disabilities

The University of Rochester complies with the Americans with Disabilities Act (ADA) and other applicable laws by providing reasonable accommodations to qualified individuals with disabilities. Employees or applicants in need of accommodations should contact their supervisor, a Human Resources Business Partner or other appropriate Human Resources Representatives (e.g., Return to Work Program personnel), or by completing the online Accommodations Request Form.

V. Reporting and Resolution

Any staff, faculty member, student or applicant for employment who believes they have been subjected to discrimination or harassment by any University employee, contractor, or vendor should report the matter. There are several options to report a concern about harassment or discrimination on the basis of a Protected Characteristic:

1. 1. Fill out this reporting form.
   2. Call 585-275-2430 and leave a detailed voice mail message spelling your name and providing contact information, along with a description of your concern
   3. Verbally or in writing (including, but not limited to electronic mail) inform your department chair, dean, director, manager or immediate supervisor;
   4. Inform a Human Resources Business Partner or the Office of Human Resources; or
   5. Notify an attorney in the Office of Counsel.

Reports will be promptly evaluated and, as applicable, investigated, and appropriate corrective action will be taken. Retaliation against individuals who report concerns in good faith is strictly prohibited.

VI. Policy Review and Compliance

This policy will be reviewed regularly to ensure compliance with all applicable laws and best practices. Any updates or changes will be communicated to all staff and faculty.

By fostering a culture of respect and equal opportunity, the University of Rochester reaffirms its commitment to a fair and inclusive workplace for all.