Friday, January 24, 11:00am – 12:00pm – Educational topic: The Pcard “Junk Drawer”
- Will cover all of the small, seemingly random tidbits of information related to Pcard that users may need to store away for ‘just the right occasion’
Thursday, February 20, 1:00 – 2:00pm – Educational topic: How to Maximize Effective Use of your Department Pcards
- Learn effective ways for utilizing the Pcard as a strategic resource in your department financial toolbox
Tuesday, March 25, 11:00am – 12:00pm – Educational topic: Pcard Verification Process
- The Pcard approval & reconciliation process, from A to Z, including tips & tricks for meeting approval deadlines, fixing error messages, and advanced verification functions
Wednesday, April 23, 1:00 – 2:00pm – Educational topic: Pcard & Fiscal Year End Deadlines
- The end of fiscal year is a common time for departments to make greater use of their Pcards to ensure expenses post to their ledgers in a timely manner. Here we will discuss best practices and strategies for managing end of FY expenses with Pcard
Tuesday, May 20, 11:00am – 12:00pm – Educational topic: ‘Why Can’t I Use My Pcard for Everything?’ : A Study in Acceptable & Restricted Use
- The most common question asked with Pcards is whether cards can be used for certain expenses or not. In this session we will review which categories of expenses are acceptable to purchase/pay with Pcard and which are restricted
Wednesday, June 18, 10:00 – 11:00am – Educational topic: Fraud Prevention
- Processes & procedures for when Pcards are compromised through malicious means and used to make fraudulent payments
July – No meeting
August – No meeting
Friday, September 19, 11:00am – 12:00pm – Educational topic: The “Kitchen Sink”: A Pcard FAQ Extravaganza
- Deep dive through all of the frequently asked questions that users inquire about the Pcard program
Wednesday, October 22, 1:00 – 2:00pm – Educational topic: Commonly Encountered Pcard Scenarios
- Review of real-life UR case studies/scenarios where department card users had to solve a problem related to their Pcard
Tuesday, November 18, 11:00am – 12:00pm – Educational topic: TBD
Monday, December 15, 1:00 – 2:00pm – Educational topic: TBD
*Sessions that do not have a predetermined discussion topic (‘TBD’) will have detail communicated via the Pcard Listserv beforehand. All office hour sessions are recorded and are available on demand through Box for end users who are not able to attend the day of. Contact the Pcard Administrator for access to office hours recordings in Box.
**Any cancellation notice will also be communicated via the Pcard Listserv.
Please contact the Pcard Administrator directly with any additional questions.
