| Workday Supplier Group Definitions |
| Each Supplier in Workday is assigned a group |
| Minimum of 1 group assignment required; however, multiple supplier groups are many times appropriate |
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| Supplier Group 1: 1 = Alpha; assign every supplier to “1” group based on the first character of the supplier name. |
| 1 0-9: suppliers with names beginning with numbers |
| 1 A: suppliers with names beginning with A |
| 1 B: suppliers with names beginning with B, etc. |
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| Supplier Group 2: |
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| 2 Automated is for Suppliers sending us FTP invoices. These are already established and no new suppliers are being added, so P2P should not assign this group to any suppliers. |
| 2 Recurring is for suppliers for which we set up recurring supplier invoices. These suppliers would most likely be requested from staff working on creating new Leases as part of the Lease Admin process: Real Estate (real property leases), Kathy King-Griswold (operating leases), etc. |
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| Supplier Group 3 designation are suppliers for which special reporting is common: |
| 3 Catering and Food – restaurants, caterers, other suppliers providing food/drink |
| 3 Construction – suppliers used by CPDCM for construction invoice payments |
| 3 Grant Subcontractor – Suppliers set up for ORACS grant subcontract purposes |
| 3 Independent Contractor – Suppliers we are paying for services: maintenance, consulting, trainers, and related service providers |
| 3 Legal and Lawyer – suppliers that are lawyers, legal firms, providing legal services |
| 3 Marketing – suppliers that Purchasing worked to qualify |
| i. Note there is a validation associated with this supplier group such that they cannot be used on SIRs- See next tab for list of suppliers. |
| 3 Royalty – suppliers that are paid royalties, requested from RC or MC Tech Transfer office, and 2 other FAOs: |
| Supplier Group 4 are used to designate other systems for which suppliers are copied to or otherwise need to stay in synch with Workday |
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| 4 Does Not Allow Change Orders: does not allow changes to purchase orders |
| 4 Jaggaer Enabled: enabled in Jaggaer |
| 4 Qualified Supplier: Supplier is qualified and can be used on Requisitions |
| 4_1 Unallowable for SIR: suppliers for which we establish catalog or punchout via Jaggaer (electronic invoicing) |
| i. A custom validation uses this group to ensure the suppliers are not used on SIRs |
| 4_2 Non-catalog orders not allowed suppliers are unable to accept non-catalog orders |
| Supplier Group 5 designate non-AP activities. These would only be used on SIR Supplier Requests, so AP will assign the 5 group designation as necessary. |
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| 5 Bank Transfer |
| 5 Payroll and Cash Management |
| 5 Refunds Patient/Student |
| Supplier Group 6 Special Payment Terms: This group is used to designate suppliers for which special payment terms have been verified/documented. |
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| a. Accounts Payable is in the process of double-checking the suppliers in this group as well as identifying other suppliers that should be in this group |
| b. Special payment terms for these purposes does not include |
| i. Net 30 since these are default/standard payment terms |
| ii. Net 1 since this is the standard payment term for AMEX BIP suppliers |
| iii. And most F4/SIR suppliers |
