OFFICE OF THE BURSAR
CASHIERING OPERATIONS
INFORMATION FOR EMPLOYEES
In addition to processing payments and answering questions on student accounts, the River Campus Bursar's Office provides the following services:
DEPOSITS TO UNIVERSITY ACCOUNTS
- Limited to Departments and Operating Units
- Must follow deposit procedures established by the Bursar's Office
- Deposits to Ledger 5 Accounts must be sent to Research Accounting and Costing Standards, Suite 260, Towne House
- Deposits to Ledger 6 Accounts must be sent to University Advancement, Office of Gift and Donor Records, 300 E. River Rd, Suite G-100.
- Bursar's Office Deposit Procedures
PETTY CASH REIMBURSEMENTS
- Cannot exceed $300.00
- Must be documented by original receipts (charge card receipts do not qualify as original receipts in most cases)
- Cannot include purchases of food for any purpose
- Must be approved by a supervisor, department head or senior administrator.
- University ID must be presented
For further information, please review the Finance Policies for Petty Cash: http://www.rochester.edu/adminfinance/finance/pettycash.htm
TRAVEL AND CONFERENCE REIMBURSEMENTS
- Cannot exceed $300.00
- Must be documented by original receipts
- Food cannot be reimbursed on a Petty Cash (F-5) form. The Travel and Conference (F-3) form should be used and requires a business reason for the purchase. Names of attendees should also be included with the explanation.
- Must be approved by a supervisor or department head.
- University ID must be presented
For further information, please review the Finance Policies for Travel and Conference: http://www.rochester.edu/adminfinance/finance/trvlpolicy.htm
AMERICAN EXPRESS ADVANCES
- Cannot exceed $200.00
- University ID must be presented
Page updated 2/17/2011 - Maintained by the University Bursar's Office.
Questions or comments regarding this page? Contact the
Bursar's Office.
