Fellowships Office

Fulbright Scholarship Competition

UR Campus Calendar

2016-17 Academic Year

Below are the important dates to be aware of for the Fulbright campus endorsement process. These deadlines are necessarily earlier than the established national due dates to ensure that candidates as well as the Campus Evaluation Committee have adequate time to attend to all aspects of the application, review, endorsement, and submission processes.

(Earlier submission is encouraged. All deadlines are 4:00 p.m. unless otherwise indicated.)



7  (through May 23)

Fellowships Preliminary Questionnaire (FPQ) required for all candidates seeking advisement from the Fellowships Office and endorsement by the campus committee. Initial due date was 3/7/16. FPQ accepted and reviewed through May 23 for participation in 2016-17 application cycle.


If you are interested in the English Teaching Assistantship, please also complete the  Fulbright ETA Planning Tool. 

If you are interested in the Full Grant for study/research, please also complete the Fulbright Full Grant Planning Tool.



June 20

Draft of both Fulbright essays and the online application due.

Project proposal = 1 single-spaced page for ETA; 2 single-spaced pages for study/research projects; 2-3 single-spaced pages for NatGeo.

Personal essay = 1 single-spaced page for all candidates.

Send each essay as an individual attachment to the Director of Fellowships at fellowships@rochester.edu. Submit Fulbright online application via the Embark application manager. See also the UR-specific page within the Fulbright website.

June 27 – August 5

Discuss application and essay drafts with Fellowships Office: make phone, Skype, or in-office appointment by calling (585) 276-5869.




Last day for meeting to discuss application drafts.


Revised online application & essays due. Revised essays should be uploaded to online application for this submission.

TRANSCRIPTS (Please click HERE for specific instructions relating to the Embark system)

Enrolled Students: Please do NOT upload UR transcripts at this time; insert a "transcript placeholder page" where the UR transcript will be added later.

Graduate Students: Only upload transcripts from institutions other than UR at this time. Please do NOT upload UR transcripts at this time; insert a "transcript placeholder page" where the UR transcript will be added later.

Alumni: Upload your final UR transcript; be sure to include the "Transcript Key" page.



ETA Candidates: All three (3) ETA Reference Forms should be submitted via Embark.

Full Grant Candidates: All three (3) reference letters should be submitted on letterhead with a current date (.doc or .pdf formats only) to the secure Recommendation Letters folder on Dropbox. Please label document as follows: Student Last Name_Fulbright Rec_Last Name of Recommender. (N.B., After the campus interviews, referees will need to upload recommendation letters to the Embark Fulbright online application system.)


If a foreign language evaluation is necessary, evaluators will need to complete and submit the language assessment form via the Embark Fulbright online application system.

Late August – September

Campus committee review of applications.





Letters of affiliation / invitation (for study/research projects as necessary) must be written on official letterhead and signed. Email letter as attachment directly to Fellowships Office (fellowships@rochester.edu) if not already included in online application.


Campus endorsement interviews (exact dates/times TBD).

Mid- to Late September

Post-interview meetings with Fellowships Office to discuss final application revisions in preparation for national submission (exact dates/times TBD).



5 (11:59 p.m. Eastern time)

Campus deadline for submission of complete, revised, and FINAL online application, including all supporting materials (e.g., references, affiliation letters, transcripts).