Fellowships Office

Fulbright Scholarship Competition

UR Campus Calendar

2017-18 Academic Year

Below are the important dates to be aware of for the Fulbright campus endorsement process. These deadlines are necessarily earlier than the established national due dates to ensure that candidates as well as the Campus Evaluation Committee have adequate time to attend to all aspects of the application, review, endorsement, and submission processes.

(Earlier submission is encouraged. All deadlines are 4:00 p.m. unless otherwise indicated.)




Fellowships Preliminary Questionnaire (FPQ) required for all candidates seeking advisement from the Fellowships Office and endorsement by the campus committee. After submission, please contact the Fellowships Office to schedule a consultation.



If you are interested in the English Teaching Assistantship, please complete the  Fulbright ETA Planning Tool. 

If you are interested in the Full Grant for study/research, please complete the Fulbright Full Grant Planning Tool.



June 19

First draft of Fulbright online application due, including essays. Recommendations are not due until August.

Project proposal:

  • 1 single-spaced page for ETA
  • 2 single-spaced pages for study/research projects
  • 2-3 single-spaced pages for NatGeo and other special full grants

Personal essay: 1 single-spaced page for all candidates

Submit Fulbright online application via the Embark application manager. See also the UR-specific page within the Fulbright website.

June – August 7

Discuss application and essay drafts with Fellowships Office: make phone, Skype, or in-office appointment by calling (585) 276-5869.



Second draft of Fulbright online application due.




Last day for meeting to discuss application drafts. All applications must be discussed with the Fellowships Office and revised in order to be presented to the Campus Evaluation Committee.


Revised online application & essays due for presentation to Campus Evaluation Committee. 

TRANSCRIPTS (order UR transcripts HERE)

  • Enrolled Students: Please do NOT upload UR transcripts at this time; instead, upload THIS PAGE where the UR transcript will be added later.
  • Graduate & Medical Students: Only upload transcripts from institutions other than UR at this time. Please do NOT upload UR transcripts at this time; insert THIS PAGE where the UR transcript will be added later.
  • Alumni: Upload your final UR transcript; be sure to include the "Transcript Key" page.



Please note: Recommendations are required well before the national deadline for campus nomination process.

ETA Candidates: All three (3) ETA Reference Forms should be submitted via Embark.
See ETA recommendation instructions.

Full Grant Candidates: All three (3) reference letters should be submitted on letterhead with a current date (.doc or .pdf formats only) to the secure Recommendation Letters folder on Dropbox. Please label document as follows: Student Last Name_Fulbright Rec_Last Name of Recommender. (N.B., After the campus interviews, referees will need to upload recommendation letters to the Embark Fulbright online application system.
See Full Grant recommendation instructions.

Late August – September

Campus Evaluation Committee review of applications.





Letters of affiliation / invitation (for study/research projects as necessary) must be written on official letterhead and signed. Email letter as attachment directly to Fellowships Office (fellowships@rochester.edu) if not already included in online application.


If a foreign language evaluation is necessary, evaluators will need to complete and submit the language assessment form via the Embark Fulbright online application system.
See Language Evaluation instructions.


Campus endorsement interviews.


Post-interview meetings with Fellowships Office to discuss final application revisions in preparation for national submission.



2 (by midnight)

Campus deadline for submission of complete, revised, and FINAL online application, including ALL supporting materials (e.g., references, affiliation letters, transcripts).