The Global Visitor Program will assist with onboarding and provide support and resources for domestic visiting students, collaborators, and researchers. Domestic visitors include U.S. citizens and U.S. permanent residents. The relationship an individual maintains with the University and the purpose of the visit is initially evaluated by the Office for Global Engagement to determine whether the visitor will be enrolled as a non-matriculated student or appointed in one of the schools in one of several visiting categories (i.e. faculty, post-doc, etc.).
For domestic visitors, the Global Visitor Program process averages one to three months.
In light of the COVID-19 global pandemic, and in keeping with our institutional efforts to reduce risk, we are suspending academic and research visitors for 6 months.
The specific language, which can be found on our COVID-19 site here, is as follows:
Processing of requests for academic and research visitors will be suspended for six months. Just as we pride ourselves on having an open campus, we wish to be welcoming as well, and we acknowledge the important contributions visitors make to our own faculty’s research and scholarship. Nevertheless, by putting a pause on these requests, we can create a meaningful buffer that will complement our other social distancing efforts.
We understand that this may be disappointing, and we want to reiterate that our enthusiasm for collaboration and scholarship remains. However, at this time, we must follow the prescribed limitations. We look forward to helping to facilitate collaboration and visiting opportunities in the future.
For questions, please contact URVisitor@rochester.edu.
How can I come to Rochester as a domestic visitor?
Throughout the Global Visitor Program, you must complete a series of forms in order to prepare the paperwork for your arrival. Each school within the University of Rochester has specific appointment procedures for visiting faculty and post-docs, and Global Engagement will refer these cases appropriately.
To come to Rochester as a domestic visitor, you must complete all the steps in the checklist below.
- 1. Secure a Faculty Sponsor
If you are considering visiting the University as a visiting student or visiting collaborator or researcher, you should have already discussed this placement with a specific Rochester faculty member who will sponsor your visit. This faculty member submits a form to the University for review, relationship determination, and approval, officially starting the Global Visitor Program at Rochester.
The Office for Global Engagement does not facilitate “matches” between visitors and University faculty. It is your responsibility to connect with a Rochester faculty member prior to contacting us or submitting a visiting student/visiting researchers or faculty application.
- 2. Complete the Domestic Visitor Online Application
This application provides us with your background information and plans for your time at Rochester. The application requires a copy of your CV.
- 3. Receive and Sign your Offer Letter and Intellectual Property Agreement (IPA)
You will receive an Offer Letter from your hosting faculty member. Review this letter carefully, sign it, and return it to the Office for Global Engagement via email (specific instructions on how to return this letter will be contained in the letter itself). Once you submit the signed letter and IPA, you will receive information about housing, transportation, health insurance, and more.
- 4. FOR STUDENTS: Receive your University Health History Form
All visiting students remaining on campus 8 weeks or longer are required to complete the Health History Form and acquire adequate health insurance. The hosting Rochester department will mail you this form directly. Review the form and information carefully. It must be completed and faxed to +1-585-756-0263 “ATTN: Steve Witzberger” OR email a copy to University Health Services (UHS) prior to your arrival on campus. All of the accompanying forms submitted must be in English.
NOTE: If your initial faxed or emailed form has been approved, you may bring the original hard copy with you to Rochester. Due to New York State regulations, you may be required to receive immunizations in order to remain on campus at Rochester.
- 5. Arrive on Campus!
Review the Arrival Checklists.
Questions or concerns? Contact us at URvisitor@rochester.edu or +1 585-273-1665.