Global Visitor Program for International Visiting Scholars
Visiting scholars are frequently professors, researchers, and other individuals with similar education or accomplishments, who benefit from temporary access to labs, equipment, and other University resources. For immigration purposes, international visiting scholars are hosted under the J-1 Exchange Visitor visa category as a Short-Term Scholar.
For international visitors, it can take six months—sometimes longer—to formally complete the Global Visitor Program. Because of the multiple University and government offices involved, we recommend you begin the process as early as possible.
How can I come to UR as a visiting scholar?
To determine what process to follow, please review the below options:
The ISO team will work with the hosting faculty member and visitor for the on-boarding process.
Throughout the Global Visitor Program, you must complete a series of forms in order to prepare the paperwork for your arrival, including immigration documents if you are not a U.S. citizen or permanent resident. To come to UR as an international visiting scholar, you must complete all the steps in the checklist below.
To come to UR as an international visiting scholar, you must complete all the steps in the checklist below.
- 1. Secure a Faculty Sponsor
If you are considering visiting the University as a visiting student or visiting scholar, you should have already discussed this placement with a specific UR faculty member who will sponsor your visit. This faculty member submits a form to the University for review, relationship determination, and approval, officially starting the Global Visitor Program at UR.
The Office for Global Engagement does not facilitate “matches” between visitors and University faculty. It is your responsibility to connect with a Rochester faculty member prior to contacting us or submitting a visiting student/visiting researchers or faculty application.
- 2. Complete the Online Application
This application provides us with your background information and plans for your time at Rochester. The application requires copies of your CV, passport, and proof of funding.
- 3. Complete the J-1 Exchange Visitor Questionnaire
J-1 Exchange Visitor Questionnaire
After Global determines you will come to UR as a visiting scholar, ISO will confirm the visa category of J-1. ISO will notify both you and hosting department of this categorization and will request you complete the J-1 Exchange Visitor Questionnaire. The Questionnaire includes instructions and a detailed checklist of all required supplemental documentation.
Submit your Questionnaire form(s) directly to your host department coordinator.
- 4. Receive and Sign your Offer Letter and Intellectual Property Agreement (IPA)
You will receive the Offer Letter from the hosting faculty member. Review this letter carefully, sign it, and return it to Office for Global Engagement via email (specific instructions on how to return this letter will be contained in the letter itself). Once you submit the signed letter and IPA, you will receive information about housing, transportation, health insurance, and more.
- 5. Receive your Immigration Document
After the immigration document has been processed, ISO will notify the UR department coordinator and hosting faculty member. The department coordinator will mail the immigration document and applicable forms to you.
- 6. Apply for your Visa
Questions about your visa or the process? Contact the International Services Office (ISO).
- 7. Submit your Visa Documents for Processing
When submitted, notify the International Services Office (ISO) that you have done so.
- 8. Receive your Visa
Experiencing visa or immigration related issues? Contact the International Services Office (ISO).
- 9. Arrive on Campus!
Review the Visiting Scholar Arrival Checklist (PDF).
Questions or concerns? Contact us at URvisitor@rochester.edu or +1 585-273-1665.