For Rochester Faculty & Administration: Hosting a Visitor
Departments and faculty members are the starting point in the process to host a visiting student, collaborator, or researcher, and we assist by facilitating the internal process and external communication with the prospective visitor. In the case of international visitors, hosts should contact the International Services Office early in the process to assist with obtaining the appropriate Visa. For additional information, the University created the International Research & Global Collaboration: Guidance for the University of Rochester Community.
For questions, please contact URVisitor@rochester.edu.
For international visitors, it can take six months—sometimes longer—to formally complete the pre-arrival process. Because of the multiple University and government offices involved, we recommend you begin the Global Visitor Program as early as possible. For domestic visitors, the process averages one to three months.
To determine which onboarding process best suits your visitor, please select one of the below:
- How do I host an international visiting student?
- How do I host an international visiting collaborator or researcher?
- How do I host a domestic visitor?
- How do I host a visiting faculty member or post-doc?
- I am unsure how the visitor will be categorized
The relationship an individual maintains with the University and the purpose of the visit is initially evaluated by the Office for Global Engagement to determine whether the visitor will be enrolled as a non-matriculated student or appointed in one of the schools in one of several visiting categories (i.e. faculty, post-doc, etc.).
- For Rochester department heads
As head of the hosting department, you must review and approve/deny proposals from faculty members within your department to host visiting students/visiting researchers or faculty.
Questions or concerns? Contact us at URvisitor@rochester.edu or +1 585-273-1665.