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Plan an Event

Reservations

Below is information on how to reserve space at the following locations:

When possible, all reservations should be made using Virtual EMS.

If you do not have a Virtual EMS account, please inquire when requesting your reservation.


Departmental Events

For all department administrators and contacts planning events and programming unrelated to a course registration number (CRN), please contact Event and Classroom Management (ECM) at (585) 275-4111 for space reservations, technology and event support needs.

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College River Campus Locations

Locations including:

When possible, all reservations should be made using Virtual EMS.

Departments can contact Event and Classroom Management at ecm@rochester.edu or (585) 275-4111 with any questions.

Student organization can contact Wilson Commons Student Activities at OperationsGA@ur.rochester.edu or (585) 275-2330 with any questions.

Additional River Campus Locations

Athletics and Recreation Facilities
Tracey DeMersman*, Reservationist
Department of Athletics and Recreation
demersman@sports.rochester.edu 
(585) 275-9465

The Humanities Center
Jennie Gilardoni, Administrator
humanities@rochester.edu
(585) 276-8709

Interfaith Chapel
Elizabeth Fronczak, Chapel Reservations Coordinator
efronczak@admin.rochester.edu 
(585) 275-4321
http://www.rochester.edu/chapel/reservations/index.html

Rush Rhees Library
Diana Golemb, RCL Building and Project Assistant
dgolemb@library.rochester.edu
(585) 275-9309
Library Online Request Form

Simon School Locations
AJ Warner, Simon School Operations Facilitator
aj.warner@simon.rochester.edu 
(585) 275-0328

Susan B. Anthony Hall lounge spaces
Precious Billingslea, Area Secretary for Residential Life at Susan B. Anthony Halls
pbillingslea@reslife.rochester.edu 
(585) 275-8764

Warner School – LeChase Building
rooms@warner.rochester.edu.

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River Campus Outdoor Locations

  • Athletics Fields and Courts—Tracey DeMersman
  • Dandelion Square—Wilson Commons Student Activities/Event and Classroom Management
  • Eastman Quadrangle—Not an event location (Reservable only for University ceremonies by express permission of the Office of the President and Facilities)
  • Florescue von Manstein Plaza—AJ Warner
  • Graham Smith Plaza—Wilson Commons Student Activities/Event and Classroom Management
  • Hutchison Plaza/Porch—Wilson Commons Student Activities/Event and Classroom Management
  • Jackson Court Fireplace—Wilson Commons Student Activities/Event and Classroom Management
  • Jackson Courtyard—Jackson Court Area Office of Residential Life (585) 276-4682
  • Sage Barbecue—Jackson Court Area Office of Residential Life (585) 276-4682
  • Susan B. Anthony Bowl—Tracey DeMersman
  • Volleyball Pitch—Jackson Court Area Office of Residential Life (585) 276-4682
  • Wilson Commons Porch—Wilson Commons Student Activities/Event and Classroom Management
  • Wilson Quadrangle—Wilson Commons Student Activities/Event and Classroom Management

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Academic Classes

Academic Space Requests: For course-related room reservations and programming* please contact Carol Amidon at carol.amidon@rochester.edu or (585) 275-9828, or Lori Reimherr at lori.reimherr@rochester.edu in the Office of the Registrar.

*Examples of course-related programming include review sessions, final exams, common exams, additional classes, recitations.

Academic Technology Requests: For classroom technology assistance please contact ECM at (585) 275-9014.

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Other Locations

Eastman School of Music
Academic Requests—Terry Magee (tmagee@esm.rochester.edu) or Jenne LaPlaca (jlaplaca@esm.rochester.edu) (585) 274-1220
Performance VenuesGregory Machin (gmachin@esm.rochester.edu) (585) 274-1110

Memorial Art Gallery
Anthony Mancuso (amancus5@mag.rochester.edu)

Larry and Cindy Bloch Alumni and Advancement Center 
Carol Personte (cpersonte@admin.rochester.edu) (585) 273-5841

Medical Center 
Contact the Center for Experiential Learning. Email requests to ResourceScheduler@urmc.rochester.edu or questions to CEL@urmc.rochester.edu. Call (585) 275-ROOM (275-7666) or (585) 275-4392, Online Room and Service Request Forms.

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