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H-1B Application Submission in URcompass

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URcompass: Online portal

Our URcompass portal is a secure online platform where required information and documents can be submitted to ISO. We encourage department administrators and employees to familiarize themselves with the platform.

Required Documents

Please ensure that you have all necessary documentation ready at the time of starting the application, so ISO is able to process the request in a timely manner. Required documentation is detailed below.

Required documentation for departments
H-1B Employees

The department applying for an H-1B will need:

  • Copy of signed offer of employment and acceptance letters  
    • A signed contract between the employee and the University of Rochester should follow this when ready
  • A letter of support from the hiring department signed by the department chair, which should include:
    • Name of foreign national
    • Dates of intended employment period (dates should match the dates on the LCA and H-1B petition)
    • Title of position
    • Description of responsibilities
    • Educational requirements for position, specifying field(s) of study
    • Description of how the prospective foreign employee is qualified for the position (include education and specific field of study along with any experience)
    • Annual salary (Do not elaborate on funding sources)
  • Labor Condition Application documentation (LCA) Click here to download LCA documentation
  • Export Control Form Click here to download the Export Control Form
  • Licensure and certification documents, if applicable
  • NEW: A Journal Entry form from the department to pay fees electronically. The department pays the H-1B fee, the fraud detection fee and the premium processing fee. The H-1B employee pays any H-4 fees. Click here for more information: H-1B Processing Timeline and Fees – International Services Office – University of Rochester
Required documentation for employees
Required Immigration Documentation for H-1B Employees

The employee applying for an H-1B will need:

  • If in the U.S., copies of an electronic I-94 obtained from cbp.gov
  • If currently in the U.S., include a copy of applicable immigration documentation:
    • If in the F-1 status: copies of ALL I-20s
    • If in the F-1 practical training status: copy of F-1 practical training employment authorization card (EAD)
    • If in the J-1 status: copy of ALL DS-2019’s and the waiver of the two-year home residency requirement from USCIS, if applicable
    • If in the J-2 status: copy of ALL DS-2019’s and the waiver of the two-year home residency requirement from USCIS, if applicable
    • If in the H-1B status: copy of ALL Form I-797 H-1B Approval Notices from the USCIS for present and past employers
    • If in the H-4 status: copy of ALL of spouse’s Form I-797 H-1B Approval Notices and I-94 Admission Record
    • If in the TN or TD status: copy of current I-94 and letters supporting the TN or TD status
    • If in the O-1 or O-3 status: copy of ALL Form I-797 O-1 and O-3 Approval Notices from the USCIS for present and past employers
  • Copy of most recent visa sticker, if in US and applicable
Required Personal Documentation for H-1B Employees

The employee applying for an H-1B will need:

  • Copy of identity and expiration pages of passport (for H-1B applicant and all accompanying family members).
  • Copy of current CV (curriculum vitae)/Resume
  • Last two months’ pay statements upon request from ISO, if currently employed in the U.S
  • If accompanied by spouse and or children: copies of marriage and birth certificates, translated into English
Required Academic Documentation for H-1B Employees

The employee applying for an H-1B will need:

Copies of degrees and transcripts in both the original language and English are required by USCIS.

Required for Medical Doctors/Dentists Only: H-1B Employees

The employee applying for an H-1B will need:

  • Copy of medical degree or dentistry degree and license in home country, translated into English.
  • Copy of ECFMG certificate documenting valid (not expired or about to expire) English exam certification
    OR
    Pass results of ECFMG English exam. (Not required of graduates from accredited Canadian medical schools.)
  • Copy of pass results of:
    USMLE – Steps I, II and III OR
    NBME – Parts I, II and III OR
    FLEX Parts I and II
    • Please note combinations of exams (e.g. USMLE – Steps I and II and FLEX-Component II) are not acceptable
  • Copy of New York State medical or dental license.
  • Proof of residencies, fellowships and board certifications

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