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Policies

Sponsored Research Administration

Title	Description
Allocation and Charging of Direct and Indirect Costs	Allowable versus unallowable costs
Cost Sharing Policy	Policy and procedures for the Administration of cost sharing
Immigration Sponsorship Costs Policy	Policy regarding what Immigration Sponsorship Costs (e.g., visas) are allowable as direct costs of sponsored projects.
Participant Support Costs Policy	Policy regarding what costs qualify as participant support costs and the budgeting and accounting for such costs
Definition of a Sponsored Program	Identifying conditions of a sponsored program
Effort Reporting Policy Effort Verification Template	Outlines policy and procedures for complying with federal effort/payroll allocation requirements and other applicable sponsor requirements. Template to assist with documenting investigator committed, reported and actual effort.
Industry Funded Conference Grant Administration	Departmental guidance for the administration of Industry-Funded Conference Grants
Pilot Program for Enhancement of Employee Whistleblower Protection	National Defense Authorization Act - Statute 41 U.S.C. 4712)
Principal Investigator Eligibility Policy	Defines PI eligibility and outlines what is required for an exception to the policy
Principal Investigator Leaving the University	Guidance for Principal Investigators and Administrators for when a PI is leaving the University
Program Income Policy	This policy sets forth the definition of program income, the proper use, accounting and reporting of program income at the UR
Record Retention Policy	Identifies how long specific types of records must be retained
Service Agreements Policy	Policy and procedure for review and administration of School of Medicine and Dentistry service agreements
Service Center Guidelines	University guidelines on establishing a Service Center
Sign-off Policy - SMD	Policy on when a proposal requires Dean's office approval
Signoff-Policy - College of Arts, Science and Engineering	Policy on when a proposal requires Dean's office approval
Summer Salary Guidelines	Policy on Summer Salary

Equipment and Property

Title	Description
Equipment Disposition Guidelines	Process for disposing of equipment purchased under a sponsored award
Equipment Fabrication Policy	Fabricated equipment items developed under federally-sponsored awards
Guidelines for Capitalization of Assets	This Finance policy outlines in general terms the distinction between capitalized and non-capitalized plant and equipment acquisitions.
Guidelines for treatment of computers as direct costs	These guidelines reflect the University of Rochester’s practices regarding directly charging computers to sponsored projects.

Intellectual Property

Title	Description
Access to and Retention of Research Data	Policy on UR access and retention of research data, particularly data generated under sponsored agreements.
Intellectual Property Policy	Intellectual Property Policy
Research Terms for Intellectual Property Agreements	Standard terms for Intellectual Property rights in industry-funded collaboration, research and development and clinical trial agreements
Presentation: IP Issues When a PI Leaves	Slide deck regarding IP considerations when a researcher leaves the University of Rochester
Significant Use of University Resources and Intellectual Property Ownership	Guidance for University of Rochester Research Community on the significant use of University resources and Intellectual Property Ownership.
Investment of University funds in start-up companies involving UR personnel	This policy establishes guidelines under which the University of Rochester may use funds to invest in start-up companies in which University personnel are personally involved (either as investors, management, or both).
Openness in Research	Policy on publication and dissemination of research results.

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