Proposal Development

Getting Started

Title	Description
Roles and Responsibilities	Roles and Responsibilities in the Conduct of Sponsored Programs for Principal Investigators, Dean's Office, ORPA, Department Administrators and Staff, and Department Chairs
Internal Grant Proposal Submission Policies	Memo from Steve Dewhurst, Interim Vice President for Research regarding UR Policy on Grant Proposal Deadlines
Electronic Registration	Instructions for requesting an eRACommons account, NSF Fastlane account, NYS Grants Gateway account, Grants.gov account, and to register in the eBRAP System for DOD
Standard Due Dates for NIH Competing Applications	Link to NIH website for standard proposal due dates
NIH-CSR Resources and Programs	NIH-CSR Resource for Early Stage Investigators
IORA	IORA (Integrated Online Research Administration) is the system used for grants and agreements management at the University of Rochester.

 

Budget Development

Title	Description
F&A Cost Rate Memo	Memo explaining Fiscal 2024 - 2028 Facilities and Administrative Cost rates
F & A Rate Agreement	For Proposals Effective 07/01/2024
Indirect F&A Cost Rate Table	Indirect F&A cost rate table showing current and previous F&A rates
Fringe Benefit Rates and Schedule 1	Current and archived benefit rate information
Health Insurance for PhD Students	Information regarding coverage of health insurance for PhD students.
Modular Budget	NIH guidance on modular grant applications
Modular Budget Correspondence	ORPA guidance on modular grant applications
NIH Annotated Form Sets for Grant Applications	Forms I - effective for applications due on or after 1/25/25
NIH salary Cap FAQs	NIH Website link
NRSA Stipend Levels	Ruth L. Kirschstein National Research Service Award (NRSA) Stipends, Tuition/Fees and Other Budgetary Levels Effective for Fiscal Year 2025
PHS 398 forms	NIH Website link
Proposal Budgeting Information	UR specific information to assist with proposal budgeting
Proposal Information Sheet	UR specific information needed for most proposals
RSRB fee schedule	Research Subjects Review webpage
Salary Cap Memo	Memo regarding implementation of the NIH salary cap effective January 1, 2025

 

Other Proposal Components

Title	Description
UR SMD Shared Resource Laboratories and Facilities Summary	Summary of UR SMD Shared Resources
Core Facilities & Shared Resources	URMC Research Website link
Cultural Support Letter Assistance - URMC - Elaine Smolock Cultural Support Letter Assistance - RC - TBD	Contact information for assistance for Cultural Support Letters required for NIH-supported institutional training grant applications
Data Sharing	Guidance on developing research data sharing plans
Multiple PI leadership plan	Required language for the NIH Multiple PI leadership plan
UR Interdisciplinary Centers	Overview of UR Interdisciplinary Centers
The Laboratory for Laser Energetics	Resource information for the shops in the Laser Development and Engineering Division
US Army, DOD and DOE Proposal Requirements	Environmental Impact Questionnaire

 

Subawards

Title	Description
ORPA Subagreement Manual	Policies and procedures for the administration of subagreements issued to a third party “(Yellow highlight in the body of the document indicates the changes from the prior version of this document.)”
Documents required from subcontractor at time of proposal	A list of what needs to be submitted to ORPA with the proposal if a subcontract is included
Proposed Language for NIH Applications which include Fixed Price Subawards	Draft Guidance to include in NIH applicaitons with Fixed Price Subawards - inclusive and non-inclusive of Clinical Trials

 

Guidance

Title	Description
Active and Pending Support	Identifying all Sources of Support in Proposals for External Funding (additional guidance on pending support and biosketches can be found here)
Common Pitfalls	Proposal Submission - Avoiding Common Pitfalls
Corporate Gifts	University of Rochester Guidelines on Gifts from Corporations
BESH Funding	NIH link for Basic Experimental Studies with Humans (BESH) Policies and Compliance
GDPR QA for Researchers	GDPR Question and Answer document for Researchers
Grants.gov Workspace Quick Guide	ORPA Guide
iThenticate	Link to the Research website. "iThenticate is plagiarism detection software that is designed to be used by researchers to screen written work for originality. Utilization of iThenticate prior to proposal submission is optional, but highly encouraged."
IORA DOD Sponsors	List of IORA DOD Sponsors with Workday Sponsor IDs (SPNs)
SF424 Guidelines - NIH	NIH Website link
NIH Grant Resources	NIH document with helpful links/resources for select policy guidance, extramural grant program information, electronic research administration, training/outreach, and more
NIH Resource Chart	NIH document with helpful links/resources regarding rigor and reproducibility in NIH applications
NIH Data Management	NIH Website link - Data Management and Sharing Policy
NSF Grant Proposal Guide - PAPPG 2023	NSF Website link - Proposal Guide for proposals submitted or due, and awards made, on or after January 30, 2023
NSF Grant Proposal Guide - PAPPG 2024	NSF Website link - Proposal Guide for proposals submitted, or due, on or after May 20, 2024
NSF Compliance Checklist	NSF Website link
On Campus vs. Off Campus F&A Rates	Application of On/Off Campus Facilities & Administrative (F&A) Cost Rates
SBIR/STTR Programs	UR Research Website link
FISMA	UR and FISMA requirements

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