Policies

University of Rochester, Personnel Policy & Procedure Manual, Policy 223

• Student employee’s weekly work hours (for seven consecutive calendar days beginning at 11 p.m. Saturday) exceed 40 will be eligible for overtime pay.

University of Rochester, Personnel Policy & Procedure Manual, Policy 2

• Student employees scheduled to work the night shift receive a shift differential
• Any work period which includes four or more consecutive hours between 11 p.m. and 7 a.m. will be paid $1.75 per hour shift differential.
• Shift differential is paid in addition to the regular hourly rate for all hours worked on the shift.
• Please note, students receive the weekday rate  7 days a week.

University of Rochester, Personnel Policy & Procedure Manual, Policy 263

• Registered University of Rochester students and their covered dependents are eligible for travel-accident insurance upon appointment.

University of Rochester, Personnel Policy & Procedure Manual, Policy 271

• Workers compensation is insurance that provides employees injured on the job with wage reimbursement and payment for medical care related to the illness or injury.

University of Rochester, Paid Sick Leave, Policy 337

• Sick time for hourly paid TAR students and graduate students in add-on positions. Students will earn sick time through an accrual process based on actual hours worked in the amount of 1 hour of sick time for every 30 hours worked.
• All sick time must be entered in UKG, even if it is unpaid.
• Paid Sick Leave FAQs

As part of your employment, New York State offers paid family leave (PFL) to:

• Bond with a child during the first 12 months following the birth, adopted, or foster placement of the child
• Care for a family member with a serious health condition (parent
• Assist a family member called to active military service

All students employed through student employment (both undergraduate and graduate) will need to work 175 days preceding the first full day of the leave to be eligible for PFL. For more information see the Graduate Student Paid Family Leave PDF or the Undergraduate Student Paid Family Leave PDF. You can email any questions you have about paid family leave to hrpaidfamilyleave@ur.rochester.edu

University of Rochester, Conflicting Employment Relationships (Nepotism and Consensual Romantic Relationships) Policy 121

• Individuals should not be employed in or transferred or promoted to a position or in an appointment which involves employment decisions being made concerning the individual by a relative or closely related person.
• Any doubt or question as to whether an individual who will be the subject of an employment decision could be considered a relative or closely related person within the meaning of this Policy should be resolved in favor of disclosing the relationship to Human Resources prior to making the employment decision.
• Familial or other close relationships should be disclosed so that they can be evaluated and either avoided or managed pursuant to the procedures in Section V.

• Student employment is on-campus employment and is limited to University campuses and affiliate locations.
• Remote work outside of these locations is not permitted for student employees.
• Every student position should have an accurate work location listed in Workday.
• The Remote Work Policy, 175 and Work Locations Outside of NYS Policy, 132  do not apply to student employees.

• Students are not entitled to vacation, jury duty, or bereavement pay.
• Students will earn ‘holiday pay’ if they work on a University designated holiday.