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Registration

For specific program requirements, see your program’s page or talk to your advisor. Below is information about:

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Important Registration Dates

Online registration begins on Monday, April 3, 2017 and ends on Tuesday, September 13, 2017 without the $160 late fee.

Fall 2017 graduate registration schedule:

  • First day of classes: August 30, 2017
  • Registration deadline: September 13, 2017 at 4 p.m. (without late fee of $160)
  • Drop/add/audit deadline: October 11, 2017
    • After October 11, students can only withdraw from courses and stay in status. Absolutely NO addition of courses or credits. No changing credits to audits or audits to credits.
    • Please review the course audit information before adding an audit course.
    • Refund schedule*
      • Refunds of 100 percent: 8/30/2017–9/13/2017
      • Refunds of 50 percent: 9/14/17–10/11/2017
      • No refunds after 10/11/2017

*This policy defines the institutional tuition refund when a student voluntarily withdraws (drops) from any course(s) during a period of enrollment. The following tuition refund schedule is to be applied to the individual course. This policy does not apply to students who voluntarily or involuntarily withdraw, take a leave of absence, or go on inactive status. For more information about these types of actions, please go to the registrar policy page

Selecting Courses

Course offerings may change prior to the beginning of classes. Go to class schedules for the most up-to-date information.

Be sure to check courses for specific prerequisites required. Instructors who include this restriction believe that it is essential for you to have completed the prerequisite course(s).

The University does its best to enroll students in the courses they select. However, when courses are over-enrolled, the University may place a student in a different section of the course than the one selected.

Getting Approvals

All graduate students must have an advisor, department chair, or designee signature on the drop/add form. Beginning with the first day of classes, the instructor's signature is also required.

Matriculated graduate students registering for independent research or reading courses should use the course approval forms available at the Graduate Studies Office in 207–209A Lattimore Hall, or at the departmental office. Correct titles for the courses should be listed in order to be sure that accurate titles are recorded on official transcripts. Completed approval forms must accompany registration forms.

The permission of the instructor is needed to enroll in any course that has reached the enrollment limit and has been declared closed. Go to class schedules for the most up-to-date class information.

Full-time graduate students taking less than 12 credit hours must have proof of TA or RA responsibilities for the given semester.

Registering for Courses

All matriculated graduate students must register online. Please read the instructions carefully and complete any pop-up box that appears for credit hours and instructor name before submitting.

Contact your department coordinator as well as your advisor to be sure you are registering for the correct courses before starting online registration.

Continuation of Registration

Matriculated graduate students must maintain continuous registration (fall and spring) until they are awarded degrees, withdraw from the degree program, or are dropped from the degree program by the University. Students maintain continuous registration by registering for credit courses or one of the following courses: 985, 895, 995, 899, or 999 (see definitions below).

Study in Absentia

In certain circumstances, it may be desirable for a full-time matriculated graduate student to engage in study or research for a limited period of time at another university, research organization, or scholarly institution and to register for appropriate graduate credit at the University of Rochester. All such requests must be made in writing and approved in advance by the Graduate Studies Office. Full-time employment is prohibited in this status. See our study in absentia policy for more information.

985 – Leave of Absence

Matriculated graduate students who have not completed course and credit requirements for their degree, and who have been granted a leave of absence upon the recommendation of their departments, and with the approval of the dean of graduate studies in Arts, Sciences and Engineering should register for 985.

This course has zero credit hours and no mandatory health fee. There is a flat-rate fee for registration, which must be received by the registration deadline for each semester of leave of absence. Please note that this course will not defer student loans, as it is a less than part-time registration. Students in this category in the spring semester cannot defend dissertations in the summer. See our leave of absence policy for more information.

895 – Continuation of Master's Enrollment

"Plan A" master's degree students who have received written permission from the dean of graduate studies n Arts, Sciences and Engineering to complete the master's dissertation while not in residence and not working full-time on the dissertation should register for 895. "Plan B" master's degree students who have completed all of the required courses, but not all of the requirements for a degree, and are not working full-time on completing the degree requirements, must register for 895.

This course has zero credit hours and no mandatory health fee. There is a flat-rate fee for registration. Please note that this course will not defer student loans, as it is a less than part-time registration. An updated ID card cannot be obtained with this course registration.

899 – Master's Dissertation

"Plan A" master's degree candidates who have completed all requirements for the degree (except the dissertation) and who are working full-time on the dissertation should register for 899. The student's advisor's name is required. "Plan B" master's degree students who have completed all of the required courses, but not all of the requirements for a degree, and are not working full-time on completing the degree requirements, must register for 895.

This course has zero credit hours but is considered full-time registration. There is a flat-rate fee for registration. The mandatory health fee must be paid and student loans may be deferred when registering for this course.

995 – Continuation of Doctoral Enrollment

PhD students who have received written permission from the dean of graduate studies n Arts, Sciences and Engineering to complete the doctoral dissertation while not in residence and not working full-time on the dissertation should register for 995.

This course has zero credit hours and no mandatory health fee. There is a flat-rate fee for registration. Please note that this course will not defer student loans, as it is a less than part-time registration. An updated ID card cannot be obtained through this course registration.

999 – Doctoral Dissertation

PhD students who have completed all of the requirements for the degree (except the dissertation) and are in residence as full-time students should register for 999. The student's advisor's name is required.

PhD students who have completed all of the requirements for the degree (except the dissertation), who are working full-time on the dissertation, and have the permission of the department and the dean of graduate studies in Arts, Sciences and Engineering to be in residence elsewhere, should register for 999A or 999B. (See Study in Absentia)

PhD students should register every semester and pay the required registration fee. When the final two corrected copies of the dissertation are turned in, students are eligible for a refund of the current semester fee for continuing enrollment, according to the same schedule used for the health fee: 75 percent during the first calendar month, 50 percent during the second calendar month, 25 percent during the third calendar month of the semester.

This course has zero credit hours but is considered full-time registration. There is a flat-rate fee for registration. The mandatory health fee must be paid and student loans may be deferred when registering for this course.

Change of Time Status

Change of time status requires approval from the dean of graduate studies.

Holds

University policy requires that students be current in payment of all tuition and fees prior to the beginning of each academic term. Students who have a delinquent balance at the time of registration will not be permitted to register for the upcoming term. If you have a past due balance, you need to settle your account with the Bursar's Office. You will need clearance to register for the upcoming term's courses.

If your account remains on financial hold at the beginning of the next term, the Bursar's Office may ask the dean of graduate studies in Arts, Sciences and Engineering to withdraw you for financial reasons. A financial hold also prevents the release of your transcript and diploma. Student Access will enable you to check your account for financial holds.

Audit Courses

Both full- and part-time students are allowed to audit courses in related degree programs.* Audited courses appear on students’ transcript if the student attends throughout the course. Students who wish to receive credit for such a course can do so by:

  • Changing the registration in the Graduate Studies Office prior to the end of the sixth full week of classes in a given semester.
  • Paying the required tuition for the course.

*Fee applies. Arts, Sciences and Engineering may decide to pay the fee for PhD student with the approval of the student's faculty advisor and the dean of graduate studies in Arts, Sciences and Engineering.

See our auditing courses policy for more information. 

Add Courses

Courses can be added after registration through the sixth week of classes. Independent study courses must be added by the end of the third week of the semester and require an approved Course Form. Add/drop forms are available at the Graduate Studies Office, Lattimore 207–209A.

Be sure the following information is completed before handing in a drop/add form:

  • Date and term
  • Personal: name, University ID number, phone number
  • Academic: school, class year, major/degree
  • Action: add, drop or withdrawal
  • Course: CRN, subject area, number, credit hours, audit, title
  • Signatures and/or approvals

Drop Courses

A regular semester course can be dropped any time after registration through the sixth week of classes, provided the student obtains the approval of his or her faculty advisor and notifies the Graduate Studies Office on the proper drop/add form. Drop/add forms are available at the Graduate Studies Office, Lattimore 207–209A.

Course drops are not recorded on official transcripts or advising records if they happen before the seventh week of classes. If you want to drop a course after the seventh week of classes, the drop notification sent to the Graduate Studies Office must bear the signatures of the faculty advisor, course instructor, and the dean of graduate studies in Arts, Sciences and Engineering.

Dropping credit hours after the seventh week of a semester or retroactive after the conclusion of the semester is not permitted if the change affects the student's time status (e.g., full-time status changes to part-time) for that particular semester. Such late drops will be recorded on the official transcript and identified by the grade W. Your course instructor also has the option of assigning an E grade instead.

In exceptional circumstances, the dean of graduate studies may approve dropping a course without record after the start of the seventh week of classes. Review of the circumstances is initiated by an appropriate written petition.

Courses dropped before the registration deadline will receive 100 percent refund of the tuition. Courses dropped between the registration deadline and the add/drop deadline will receive 50 percent refund of the tuition. Courses dropped after the add/drop deadline will not receive any refund.

Be sure the following information is completed before handing in a drop/add form:

  • Date and term
  • Personal: name, University ID number, phone number
  • Academic: school, class year, major/degree
  • Action: add, drop, or withdrawal
  • Course: CRN, subject area, number, credit hours, audit, title
  • Signatures and/or approvals